Name Change in Hazaribagh
Hazaribagh has a paperwork history the rest of the state does not. It is one of the oldest districts in Jharkhand, its municipality dates from 1886, and it was the parent district for Chatra and Koderma, which were carved out after the 1991 census, and later for Ramgarh. So a family in Chatra, Koderma or Ramgarh with an older birth entry, an old school record or an old caste certificate is often chasing a paper that was made in Hazaribagh. Add Vinoba Bhave University and the colleges affiliated to it, the divisional headquarters of North Chotanagpur, and the police and paramilitary training centres that draw recruitment files here, and the local name problems become clear: old records in a parent district, and marksheets that must agree with a Class 10 certificate.
For a name change in Hazaribagh, the affidavit is sworn before a notary at the district court, the two newspaper notices go into the Hazaribagh editions of a Hindi and an English daily, Aadhaar is updated at a Seva Kendra in the town, and the Gazette of India file is posted from any Hazaribagh post office to the Department of Publication at Civil Lines, Delhi 110054, because no gazette counter exists in Hazaribagh or anywhere in Jharkhand. Birth and death records for the town are held by Hazaribagh Municipal Corporation, which grew out of the municipality established in 1886 and was later notified as a corporation, while Barhi, Barkagaon, Barkatha, Mandu and the rural blocks are with their own bodies or the block registrar. The district's own history matters here more than anywhere else in the state: Hazaribagh was the parent district for Chatra and Koderma, separated after the 1991 census, and later for Ramgarh, so an older entry for a family now living in those districts may sit in a Hazaribagh register, and the correction is applied for where the entry was actually made. School certificates run through your school to the Jharkhand Academic Council, and because Hazaribagh is the divisional headquarters of North Chotanagpur, escalations from several districts pass through the offices here. Degrees and marksheets from Vinoba Bhave University and its affiliated colleges are corrected by the university's examination section, which reads the Class 10 certificate as the anchor. Caste, residence, income and EWS certificates are reissued through JharSewa under the Hazaribagh administration. The local speech is largely Khortha alongside Hindi and Urdu, which is where many spelling differences begin, and those are corrections rather than changes of name.
The pages ranking for name change in Hazaribagh are marketplace listings posted from New Delhi at around Rs 4,999 that promise a "Gazette of Hazaribagh" and a "gazette office in Hazaribagh", and sort name changes by reason, marriage, remarriage, astrology and dissatisfaction, as though each were a different product. Neither that gazette nor that office exists. None of them mentions the district splits, which is the single fact that decides where an older record from this belt actually sits, and none of them deals with the university marksheet, which is the other half of the local problem.
The process itself is the same across the state and sits on the name change process page; the bill is on the cost page. This page stays local.
At a glance
- District
- Hazaribagh, headquarters Hazaribagh town, and the divisional headquarters of North Chotanagpur; district site hazaribag.nic.in
- City records
- Hazaribagh Municipal Corporation, from the municipality established in 1886
- Old district area
- Chatra and Koderma separated after the 1991 census; Ramgarh separated later; older entries may sit in Hazaribagh
- Subdivisions
- Sadar, Barhi and Barkagaon, with block registrars for the rural areas
- Affidavit
- Notary at the district court; commonly Rs 100 to Rs 500 with stamp
- University
- Vinoba Bhave University and its affiliated colleges, including St. Columba's and Annada College; corrections through the examination section
- Newspapers
- Hazaribagh editions of a Hindi and an English daily; Rs 800 to Rs 4,000 for the pair
- Recruitment
- Police and paramilitary training centres here; verification files read the Class 10 certificate as the anchor
- Local speech
- Khortha alongside Hindi and Urdu, with Santali in parts
- Gazette
- No counter here; Speed Post to Civil Lines, Delhi 110054, two to four working days
Key takeaways
- Ask where the entry was made, not where you live now; the district splits moved the boundary, not the register.
- A record made in Hazaribagh before Chatra, Koderma or Ramgarh existed is corrected in Hazaribagh.
- Degrees and marksheets are corrected by the university against the Class 10 certificate, never the other way round.
- Khortha and Hindi spelling differences are corrections, not changes of name.
- A birth entry is corrected by the Registrar under Section 15; a gazette never touches it.
- Nothing about the gazette happens in Hazaribagh; the file is built here and posted to Delhi in your own name.
Which Office Holds Your Birth and Certificate Records in Hazaribagh
| Where the record was made | Who holds it | What to do |
|---|---|---|
| Hazaribagh town and its wards | Hazaribagh Municipal Corporation | Apply for a Section 15 correction at the corporation's birth and death section |
| Barhi, Barkagaon, Barkatha, Mandu and the other blocks | Their own urban body or the block registrar | Apply where the birth was registered |
| A pre-split entry for a Chatra, Koderma or Ramgarh family | Often the Hazaribagh register | Carry the old certificate; apply where it was issued, not where you now live |
| School and board certificates | Your school and the Jharkhand Academic Council | Through the school, escalated to the District Education Officer |
| Degrees and marksheets | Vinoba Bhave University's examination section, through your college | Corrected against the Class 10 certificate |
| Caste, residence, income and EWS certificates | The Hazaribagh district administration through JharSewa | A fresh certificate in the correct name; certificates are reissued, not amended |
| Divisional escalations | The North Chotanagpur divisional offices here | Useful when a district office in the division will not move a file |
Why an Old Chatra, Koderma or Ramgarh Record Sits in Hazaribagh
Hazaribagh is one of the oldest districts in the state, and it has been divided more than once. Chatra and Koderma were carved out of it after the 1991 census, and Ramgarh was separated later. When a district is divided the boundary moves, but the register does not: an entry made before the split stays in the book it was written in, and that book stays with the office that held it.
What this means for a birth entry
If a birth was registered at a Hazaribagh office before your area became part of Chatra, Koderma or Ramgarh, the correction is applied for there, not at your present district headquarters. Carry the old certificate; it names the issuing office.
What it means for school records
Schools that were in Hazaribagh district then are in their new districts now, but the admission register followed the school. JAC still corrects against that register, through the school, wherever it sits today.
What it means for certificates
Caste, residence and income certificates are reissued by the district you live in now, in the name your anchor documents carry. The old certificate is history, not a template to be copied with its error intact.
Vinoba Bhave University Marksheet and Degree Name Correction in Hazaribagh
Hazaribagh is a university town. Vinoba Bhave University sits within the city and is one of the largest in Jharkhand, with St. Columba's College, Annada College and a long list of affiliated colleges across the region feeding into it. That produces a name problem of its own: a student's admission form was filled from one document, the marksheet was printed from the university's record, and the Aadhaar card says something slightly different again.
The rule the university follows
A degree or marksheet is corrected against the matriculation certificate produced at admission, through your college's examination section. The university does not correct a name to match an Aadhaar card.
Do the board first
If the Class 10 certificate itself is wrong, correcting the degree first achieves nothing, because the university will read the board certificate and refuse. Fix the anchor, then the degree.
When the degree is already issued
A correction after issue usually means surrendering the printed degree and paying for a fresh one, and it takes weeks to months. Start it long before a job or a higher-study deadline; the education documents page sets out the route.
The Notary, the Newspapers and the Aadhaar Kendras in Hazaribagh
The affidavit
Sworn before a notary at the district court, where notaries sit through the working day; stamp paper and fee commonly Rs 100 to Rs 500 together. Take the typed wording with you and read the spelling back before signing. No stamp value is prescribed by the Department of Publication.
The two notices
Booked at the classified desks of the Hazaribagh editions of a Hindi daily and an English daily circulating in Jharkhand. Ask to see the set text before it runs, buy two complete copies of each on the morning of publication, and never send a cutting.
Aadhaar and PAN
Seva Kendras operate in the town and the subdivision headquarters; a name update is Rs 50 to Rs 75 per attempt with two in a lifetime. PAN is corrected online. Both are on the Aadhaar page and the PAN page.
The Gazette Route From Hazaribagh: The Central Process, Step by Step and Paper by Paper
Everything before this happens in Hazaribagh; this part does not. There is no gazette counter in Hazaribagh, in Ranchi or anywhere in Jharkhand, so the file is built here and posted to the Department of Publication in Delhi in your own name. Here is the whole process, in the order it happens, with what each paper says.
Route check and wording, day 0
Confirm that you need a gazette at all: a marriage surname, a divorce and a spelling correction do not, and the six UIDAI categories reach Aadhaar without one. In a college and recruitment town the usual case is a marksheet, a degree and an Aadhaar that disagree, which is a correction question first. Then fix the exact wording and confirm it in writing.
Affidavit, day 1 to 2
Sworn on non-judicial stamp paper before a notary at your district court, in the OLD name as on your current Aadhaar: old name, new name, father's or husband's name, address with pin code, reason, verification clause, notary seal and register number. Stamp paper and notary commonly Rs 100 to Rs 500. Format on the affidavit page.
Two newspaper notices, day 3 to 7
One Hindi daily and one English daily in editions that circulate in Jharkhand, identical wording quoting the affidavit number and date. Keep the complete original page of each paper, masthead and date visible, two copies. Rs 800 to Rs 4,000 at actual cost. Detail on the newspaper page.
Proforma, CD and request letter, day 7 to 8
The Department's proforma typed in two copies, headed "No. ADVT IV /", signed in the old name, two witnesses with full addresses and pin codes, two photographs, self-attested IDs of you and both witnesses; a CD with the notice in Word without the witness portion plus a signed certificate that soft and hard copy match; a request letter to the Controller of Publications. Full list on the documents page.
Fee on BharatKosh, day 8
Only on bharatkosh.gov.in, in your own name, selecting the Department of Publication and the Gazette notification purpose: commonly Rs 1,100 for an adult, Rs 1,700 for a minor, revised each financial year, non-refundable. Print the receipt for the file. No demand draft, no cash, no counter anywhere in Jharkhand.
Delivered in Delhi in your name, day 8 to 10
The five papers, affidavit and pages in original, to the Department of Publication, Civil Lines, behind Delhi Vidhan Sabha Metro Station, Delhi 110054, in person or by tracked post in the applicant's name. Our Delhi office delivers Jharkhand files in your name. Nothing is returned, so keep a scanned set.
Published and downloaded, day 40 to 55
Part IV is released weekly; publication commonly takes 30 to 45 days. Search your old or new name on egazette.gov.in, download the free PDF, and note the Gazette number, date and page. No attestation is needed for use in India. A wrong print is corrected by corrigendum within six months.
Then Aadhaar, PAN and every record
Carry the printed Gazette PDF with the affidavit and both newspaper pages to an Aadhaar Seva Kendra in Hazaribagh first, then PAN, then the university or board, then your employer and the rest. The gazette pillar, with the July 2025 story of the Jharkhand Gazette, is the gazette name change page.
The five papers, line by line
| Paper | What it contains, clause by clause | The mistake that returns the file |
|---|---|---|
| 1. Affidavit | Title "Affidavit for change of name". Deponent's old name, son or daughter or wife of, age, address with pin code. Clause 1: that the deponent is a citizen of India and a resident of the address. Clause 2: the old name as on Aadhaar and the documents it appears on. Clause 3: that the deponent has decided to be known as the new name, spelt in full, from the date of the affidavit. Clause 4: the reason, in one line. Clause 5: that the old and new names refer to one and the same person. Verification clause: that the contents are true to the deponent's knowledge, sworn at the place on the date. Deponent's signature in the OLD name; notary's seal, signature, register serial and date. | Signed in the new name; a spelling in clause 3 that differs from the proforma by a letter; a photocopy sent instead of the original. |
| 2. Two newspaper pages | Wording: "I, [old name], son or daughter or wife of [name], resident of [address, pin code], have changed my name to [new name] by affidavit No. [number] dated [date] sworn before [notary, place]. Henceforth I shall be known as [new name]." One Hindi daily and one English daily in editions circulating in Jharkhand, on any date after the affidavit. The complete page of each, masthead and date visible, in original, two copies each. | A cutting instead of the page; a notice dated before the affidavit; the two notices worded differently; the new name spelt differently from the affidavit. |
| 3. Proforma, two copies | Headed "No. ADVT IV /" with the date. Wording for a change of name: "I, [old name], son or daughter or wife of [name], employed as [occupation] at [address] or residing at [address], have changed my name and shall hereafter be known as [new name]. It is certified that I have complied with other legal requirements in this connection." Signature in the OLD name. Two witnesses, each with full name, father's name, full address with pin code and signature. Computer typed, no cutting or overwriting. | Handwritten; one witness; a witness without a pin code; signed in the new name; the wrongly-written-name wording used for a change, or the reverse. |
| 4. CD with certificate | The proforma's notice in a Word file, without the witness portion, with the old name typed in place of the signature. A signed certificate on paper: "Certified that the soft copy on the enclosed CD and the hard copy of the notice are the same." The CD labelled with the applicant's name. | A PDF instead of Word; the witness portion left in; the certificate unsigned. |
| 5. Request letter | To the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054. Subject: publication of change of name in the Gazette of India, Part IV. The request, the list of enclosures, the BharatKosh receipt number and date, the applicant's mobile and email, the applicant's signature in the old name. | No receipt number; the letter signed by an agent. |
What goes with the five
Two passport photographs; self-attested copies of the applicant's Aadhaar and PAN and of both witnesses' Aadhaar; the BharatKosh receipt; for an applicant abroad, the affidavit attested by the Indian mission and the higher fee. Documents not older than about a year.
BharatKosh, field by field
bharatkosh.gov.in, Non-Registered Users, Quick Payment; Ministry: Housing and Urban Affairs; Purpose: Department of Publication, Gazette notification; the amount for adult or minor; the payer's name exactly as the old name on the affidavit; the address; UPI, net banking or card. Download the receipt with its transaction reference and print it for the file.
Reading the published notice
The e-Gazette PDF carries the Gazette of India number, the Part IV heading, the date of publication, the page number and your notice in its own paragraph. Every office reads the number, the date and the page; write them on every covering letter. A notice with a misprint is corrected by corrigendum within six months, free where the press erred; a corrected notice is what each office gets.
Where to Go in Hazaribagh, in Order, for a Name Change
Read the issuing office on your certificate
Before anything else. A pre-split entry belongs to the office that made it, whichever district you live in today.
Settle the spelling against the Class 10 certificate
It is the anchor for the university, the employer and every recruitment panel, and it decides whether you need a correction or a gazette at all.
District court, then the classified desks
The affidavit sworn before a notary, then two notices with identical wording in a Hindi and an English daily, two complete copies of each bought on the day.
Post the file, then update every record
Speed Post to Civil Lines, Delhi 110054 in your own name; then Aadhaar here, PAN, the university or board, the employer, the bank and the JharSewa certificates.
The five papers that go in the envelope are on the gazette documents page; the sending itself on the sending page.
Recruitment and Verification Files in the Hazaribagh Belt
Hazaribagh hosts the police training centre for the state along with a large paramilitary presence, and the belt around it sends heavy numbers into JSSC, the Railways, the Army and the Central forces. For those files the rule is the same one every panel applies: the papers must describe one person, and the matriculation certificate is what they are read against.
| Situation | Why it happens | What to do |
|---|---|---|
| Application form filled from Aadhaar | The form was typed from the card rather than the certificate | Use the commission's correction window if open; otherwise carry an affidavit and the certificate |
| Degree name differs from the Class 10 name | College admission copied a different document | University correction against the matriculation certificate |
| Caste or residence certificate spelling | Typed fresh at the counter | Reissue through JharSewa in the anchor spelling |
| Father's name differs across papers | His own documents disagree | Anchor to his Class 10 certificate and Aadhaar; correct the weaker paper |
| Verification date already fixed | The correction will not finish in time | Affidavit, fast corrections, a written representation; the plan is on the pre-verification page |
What a Name Change Costs From Hazaribagh
| Item | Cost | Note |
|---|---|---|
| Affidavit at the district court | Commonly Rs 100 to Rs 500 | Stamp paper and notary together |
| Two newspaper notices | Rs 800 to Rs 4,000 | Hazaribagh editions cost less than the Ranchi editions of the same dailies |
| Government gazette fee | Commonly Rs 1,100 adult, Rs 1,700 minor, Rs 1,350 public notice | BharatKosh only, in your own name, revised each financial year |
| Speed Post to Delhi | At actual cost | Two to four working days from Hazaribagh |
| Birth certificate correction | The corporation's or block's own small fee | Section 15; a margin correction, the original entry is never erased |
| University degree correction | The university's own fee, plus a fresh degree where one was issued | Weeks to months; start early |
| Aadhaar and PAN | Rs 50 to Rs 75; Rs 72 or Rs 107 | Per attempt; Aadhaar is not refunded on rejection |
| Our charge | Quoted per case; the route check is free | Full bill on the cost page |
Name Change Myths and Mistakes in Hazaribagh
The myths
- "The Gazette of Hazaribagh" or a "gazette office in Hazaribagh"; neither exists, and the file goes to Delhi.
- Listings that price a name change by its reason, marriage, astrology or dissatisfaction; the Department charges by case, not by motive.
- "The university can change your name to match Aadhaar"; it corrects against the matriculation certificate.
- A quoted price with no Government fee line; the fee alone is commonly Rs 1,100 and you pay it yourself on BharatKosh.
The local mistakes
- Applying at your present district for an entry made in Hazaribagh before the splits.
- Correcting the degree before the board certificate.
- Leaving a marksheet mismatch until a verification date is fixed.
- Sending a JAC application straight to Ranchi instead of through the school.
- Treating a Khortha or Urdu spelling difference as a change of name and paying for a gazette.
Hazaribagh Name Change Terms Explained
- Hazaribagh Municipal Corporation
- The urban local body for the town, grown from the municipality established in 1886 and later notified as a corporation.
- Parent district
- The district a newer one was carved out of; Hazaribagh is the parent of Chatra, Koderma and Ramgarh.
- Pre-split entry
- A record made before a district was divided, which stays with the office that wrote it.
- Divisional headquarters
- Hazaribagh's role for North Chotanagpur division, where escalations from several districts are heard.
- Section 15 correction
- The Registrar's correction of a birth entry under the Registration of Births and Deaths Act, 1969; a margin entry, not an erasure.
- Block registrar
- The registering authority for Barhi, Barkagaon, Barkatha, Mandu and the rural areas.
- Examination section
- The university office that corrects marksheets and degrees, through your college.
- Anchor certificate
- The matriculation certificate, which the university, employers and panels read first.
- Khortha
- The regional speech of much of this belt alongside Hindi and Urdu; a common source of spelling differences.
- Representation
- A written submission to a commission disclosing a mismatch and the correction applied for.
- Public notice
- The gazette route for a name wrongly written on a certificate, quoting the wrong spelling exactly.
- Part IV
- The section of the Gazette of India carrying private notices, published from Delhi and downloaded free.
Name Change Help Across Hazaribagh District and Nearby
The whole state is covered from our Ranchi desk and the Delhi filing office; other district pages are linked from the services page.
Send your Hazaribagh documents on WhatsApp
Photograph the Class 10 certificate, the Aadhaar, the birth certificate with the office that issued it, and the marksheet or degree that carries the other spelling; the first reply says which register holds your entry, whether the case is a correction or a gazette, and what it will cost. If your certificate was issued before the Chatra, Koderma or Ramgarh splits we will tell you where to apply. Details on the contact page.
- 📞Call 9540005002
Monday to Saturday, 9 AM to 6 PM - WhatsApp 9540005064
Send your scans here, it is the fastest way - ✉️info@jharkhandnamechange.com
- 📍Ranchi office: Main Building, Near Shaheed Chowk, Ranchi, Jharkhand 834001
- 🏛️Head office (Gazette filing desk): Metro Pillar No. 377, Near Burari Metro Station, Shop No. B-1, Ground Floor, Gali No. 1, Khasra No. 31/12, Hardev Nagar, Jharoda Majra, Burari, Delhi 110084
Name Change in Hazaribagh: Frequently Asked Questions
Is there a gazette office in Hazaribagh?
Who corrects a birth certificate in Hazaribagh?
My certificate was issued in Hazaribagh but I live in Koderma now. Where do I apply?
How do I correct my name on a Vinoba Bhave University marksheet or degree?
Where do I make the affidavit in Hazaribagh?
Which newspapers should I use in Hazaribagh?
How do I correct a JAC certificate here?
My name is spelt differently because of Khortha pronunciation. Is that a name change?
I have a police or paramilitary verification coming up. What should I do first?
Is a pre-2000 Bihar Board certificate corrected by JAC?
How long does it take from Hazaribagh?
Do you have an office in Hazaribagh?
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Official Sources for Hazaribagh Name Changes
- Hazaribagh district administrationDistrict services, the municipality page and the office directory.
- JharSewa e-District portalCaste, residence, income and EWS certificates.
- Civil Registration SystemBirth and death registration and the Registrar's correction route.
- Department of Publication, Government of IndiaThe gazette guidelines, proformas and fees.
- The Gazette of India, e-Gazette portalWhere the published notice is downloaded free.
- Passport SevaThe current list of passport centres serving Hazaribagh.
Name Change in Hazaribagh in Eight Lines
The short version
- Hazaribagh Municipal Corporation holds the town's registers; the blocks have their own registrars.
- Chatra, Koderma and Ramgarh were carved out of Hazaribagh, so older entries for those areas may sit here.
- Apply where the certificate was issued, not where you live now.
- Vinoba Bhave University corrects marksheets and degrees against the matriculation certificate, through your college.
- Affidavit at the district court notary; two notices in Hazaribagh editions, identical wording, complete pages.
- Khortha and Hindi spelling differences are corrections, not changes of name.
- No gazette counter here; Speed Post to Civil Lines, Delhi 110054, in your own name.
- Three to seven weeks end to end; Government fee commonly Rs 1,100, our charge quoted separately.
The register stays where it was written
Send your documents on WhatsApp and hear which office holds your entry before you travel to it.