Your name as sender • Tracked post • Nothing comes back

How to Send the Gazette File From Jharkhand to Delhi

The last step of a Gazette name change from Jharkhand is an envelope. There is no counter in the State, no online upload and no agent who can hand it over for you; the five papers and the receipt go by tracked post from any post office in Jharkhand, in your own name, to the Controller of Publications at Civil Lines, Delhi 110054, and the tracking receipt is the only acknowledgement you will ever hold. This page is the sending itself: what goes in the envelope and in what order, how the envelope is addressed and who is the sender, Speed Post against Registered Post against a courier from Ranchi, Jamshedpur, Dhanbad and the districts, the cut-off time and the days to Civil Lines, how to read the tracking, what happens after delivery and what does not, what to do if tracking stalls or shows a return, and what our Delhi office does when it carries the envelope for you.

📞 Call 9540005002 WhatsApp 9540005064 Packing order

2 to 4Working days, Speed Post from Jharkhand to Civil Lines

YouThe sender, in the old name; never an agent

1Acknowledgement: the tracking receipt

0Papers returned; scan first

Reviewed by the Jharkhandnamechange.com documentation desk • Updated 16 September 2026

Quick answer

To send the gazette file from Jharkhand to Delhi, put the five papers and the enclosures in one sturdy A4 envelope in this order: the request letter on top, the BharatKosh receipt, the proforma's two signed copies, the affidavit in original, the two complete newspaper pages folded, the photographs and the self-attested IDs, and the CD in a sleeve with its signed certificate; address it to The Controller of Publications, Department of Publication, Government of India, Civil Lines, Delhi 110054, with your own full name in the old name and your address as the sender; and book it by Speed Post at any post office in Jharkhand, or by Registered Post, keeping the receipt with the tracking number and a scanned set of every paper. From Ranchi, Jamshedpur, Dhanbad, Bokaro and the district headquarters Speed Post reaches Civil Lines in commonly two to four working days, not counting Sundays and holidays, faster if booked before the afternoon dispatch cut-off. Tracking on indiapost.gov.in or the Dak Sewa app shows booked, in transit, at the delivery office and delivered; "delivered" is the end of what you will see, because the Department issues no acknowledgement, no application number and no receipt of its own, and returns no document. The next thing that happens is the notice in Part IV, commonly 30 to 45 days after delivery, found by searching your name on egazette.gov.in. A private courier is acceptable but adds nothing, and some do not deliver to a Government office without a named person; an agent cannot submit for you, because the application is in your name and the letter carries your signature; our Delhi office can carry your sealed envelope to the Civil Lines counter as your bearer, with you as the applicant, which is the honest meaning of "we deliver in your name".

The pages ranking for how to send the gazette file from Jharkhand to Delhi are Speed Post delivery-time guides, none of which knows what is in the envelope, and gazette pages, none of which says how the envelope travels. Between them sits the question every first-time applicant in Ranchi asks at the post office counter: Speed Post or Registered, in whose name, what if it comes back, and how will I know it arrived. This page answers those in order, with the packing sequence that keeps the CD from being lost inside two newspapers.

The address itself and the office it belongs to are on the gazette office page; the papers inside are on the gazette documents page; the proforma on top of them on the proforma page.

At a glance

Address: The Controller of Publications, Department of Publication, Government of India, Civil Lines, Delhi 110054
Sender: You, in the old name, with your address and mobile; never a consultancy or an agent as the applicant
Service: Speed Post first choice; Registered Post acceptable; ordinary post never; courier acceptable but no better
From where: Any post office in Jharkhand; the GPO or head post office in your town books faster
Days: Commonly two to four working days to Civil Lines; Sundays and holidays excluded; book before the afternoon cut-off
Cost: Speed Post by weight, at actual cost; an A4 envelope with newspapers is under half a kilogram
Tracking: indiapost.gov.in, the Dak Sewa app, or 1800 266 6868; the tracking number on the receipt
After delivery: Nothing to see: no acknowledgement, no number; the Part IV notice commonly 30 to 45 days later
If it stalls: No scan for three or more working days: the helpline, then a tracer at the booking post office
If it returns: Wrong address or refused: fix the envelope and rebook; the papers inside are unharmed

Key takeaways

The envelope is the application. Your name is the sender's, your signature is inside, and no one can hand it over for you.
Speed Post from any Jharkhand post office; two to four working days; keep the receipt, it is your only acknowledgement.
Pack the letter on top and the CD in a sleeve; the office opens the envelope once and reads it in order.
Scan every paper before sealing. Nothing returns, and nothing is issued to you on arrival.
"Delivered" on the tracking is the last event you will see until your name appears in Part IV.
A courier gains nothing; ordinary post loses originals; an "agent submission" does not exist.

Inside

Packing the Gazette Envelope From Jharkhand, in the Order the Office Reads It

How to send the gazette file from Jharkhand to Delhi: a tracked Speed Post envelope in the applicant's own name from any Jharkhand post office to the Controller of Publications, Civil Lines, Delhi 110054 — One envelope, addressed to the Controller of Publications, the applicant as sender, a Speed Post receipt on top.

The packing order of a Gazette envelope from top to bottom, with what to check for each item
Position	Item	Check before it goes in
1, on top	The request letter to the Controller of Publications	Signed in the old name; the BharatKosh receipt number quoted; the enclosure list matching what is below it
2	The BharatKosh receipt	Printed, legible, in the old name, the right amount for the case
3	The proforma, two signed copies	Both signed in the old name with both witnesses on each; typed; the right specimen
4	The affidavit in original	Notary seal, register number, date; signed in the old name; not a photocopy
5	The two newspaper pages, folded once, two copies each	Complete pages with masthead and date; the notice marked with a highlighter, not cut out
6	Two photographs and the self-attested IDs	Signed on the front in the old name; witnesses' Aadhaar copies included; clipped, not stapled to the affidavit
7, at the bottom	The CD in a paper sleeve, with the signed same-contents certificate	Word file; labelled with the old name; the certificate signed; the sleeve so the disc is not scratched by the staples
Extras, behind the letter	Guardian's undertaking, marriage certificate, decree, departmental deed, mission attestation, as the case needs	Copies self-attested; listed in the letter

One envelope, one applicant. Two family members filing on the same day send two envelopes with two letters and two receipts; the office does not split a shared envelope. A father's single public notice for all his children is one envelope, because it is one notice.

Outside

The Sender Line on the Gazette Envelope: Your Name, in the Old Name, Never an Agent's

The address block

The Controller of Publications
Department of Publication, Government of India
Civil Lines, Delhi 110054
Optional under it: "Change of name, Part IV" or "Public notice, Part IV"
No person's name, no room number, no phone number of the office

The sender block

From: your full name as on Aadhaar today, the OLD name
Your full address with pin code, the one on the affidavit
Your mobile number
Never a consultancy's name as the sender of record; if a desk posts it for you, your name still goes here
The post office writes the tracking number on this side; keep the receipt that carries it

Why the sender matters. The office reads the outside and the letter as one applicant; a return, if there is one, goes to the sender; and a file that arrives from a firm with the applicant's papers inside is still the applicant's application only because the letter and every paper carry the applicant's signature. No paper inside is signed by anyone else.

Which service

Speed Post, Registered Post or Courier for a Gazette File From Jharkhand

Speed Post, Registered Post, private courier and ordinary post compared for sending a Gazette file from Jharkhand to Delhi
Service	Tracking	Days to Civil Lines	Verdict
Speed Post, India Post	Scan at every stage; app, website, SMS, helpline	Commonly two to four working days from Jharkhand; a Government address is delivered on a working day	First choice: cheapest tracked option, delivers to every Government office, a refund claim if the committed time is missed
Registered Post, India Post	Tracked, fewer scans; signature on delivery	Commonly three to six working days	Acceptable; slower; the delivery signature is useful if you ever need to prove receipt
Private courier	Tracked	One to three working days from Ranchi or Jamshedpur	Acceptable, but some couriers will not deliver to a Government office without a named person, and the file then sits at the branch; no advantage for a file that waits weeks in Delhi anyway
Ordinary post	None	Unknown	Never; the original affidavit and pages are irreplaceable without a fresh fee and six weeks
In person in Delhi	Not applicable	Same day	Only if you are in Delhi anyway; the counter's morning hours apply; adds nothing to a posted file
Our Delhi office as bearer	Our confirmation to you	Same day once the envelope reaches Delhi	Your sealed envelope carried to the counter with you as the applicant; described below

From your town

Speed Post Days From Jharkhand Cities to Civil Lines, Delhi

Approximate Speed Post working days from Jharkhand cities and districts to Civil Lines, Delhi
Booked at	Working days to Civil Lines, commonly	Note
Ranchi GPO or any Ranchi post office	Two to three	Air-linked; a morning booking often arrives the second day
Jamshedpur, Dhanbad, Bokaro	Two to four	Routed through the regional sorting hub
Hazaribagh, Ramgarh, Deoghar, Giridih, Dumka, Medininagar	Three to four	District head post office booking is faster than a branch office
Other district and block post offices	Three to five	Surface dispatch to the district first; add a day for a branch office

All counts exclude Sundays and Central and State holidays; a Saturday booking usually moves on Monday. Book before the office's afternoon dispatch cut-off, commonly around 3 PM, or the article leaves the next working day. These are India Post's published service standards applied to the route, not a promise; the tracking is the truth.

When the Gazette is needed

What Is Inside the Envelope: The Central Gazette Process From Jharkhand, Step by Step and Paper by Paper

Sending is the last thing you do and the only thing this page is about; but the envelope is only worth posting if what is inside it is right, because nothing comes back and a defect costs six weeks and the fee. Here is the whole process the envelope belongs to, in the order it happens, with what each paper says.

Route check and wording, day 0

Confirm that you need a gazette at all: a marriage surname, a divorce and a spelling correction do not, and the six UIDAI categories reach Aadhaar without one. Then fix the exact new name, spacing and initials included, in Roman and in Hindi, and confirm it in writing. Every later paper copies this wording.

Affidavit, day 1 to 2

Sworn on non-judicial stamp paper before a notary at your district court, in the OLD name as on your current Aadhaar: old name, new name, father's or husband's name, address with pin code, reason, verification clause, notary seal and register number. Stamp paper and notary commonly Rs 100 to Rs 500. Format on the affidavit page.

Two newspaper notices, day 3 to 7

One Hindi daily and one English daily in editions that circulate in Jharkhand, identical wording quoting the affidavit number and date. Keep the complete original page of each paper, masthead and date visible, two copies. Rs 800 to Rs 4,000 at actual cost. Detail on the newspaper page.

Proforma, CD and request letter, day 7 to 8

The Department's proforma typed in two copies, headed "No. ADVT IV /", signed in the old name, two witnesses with full addresses and pin codes, two photographs, self-attested IDs of you and both witnesses; a CD with the notice in Word without the witness portion plus a signed certificate that soft and hard copy match; a request letter to the Controller of Publications. Full list on the documents page.

Fee on BharatKosh, day 8

Only on bharatkosh.gov.in, in your own name, selecting the Department of Publication and the Gazette notification purpose: commonly Rs 1,100 for an adult, Rs 1,700 for a minor, revised each financial year, non-refundable. Print the receipt for the file. No demand draft, no cash, no counter anywhere in Jharkhand.

Delivered in Delhi in your name, day 8 to 10

The five papers, affidavit and pages in original, to the Department of Publication, Civil Lines, behind Delhi Vidhan Sabha Metro Station, Delhi 110054, in person or by tracked post in the applicant's name. Our Delhi office delivers Jharkhand files in your name. Nothing is returned, so keep a scanned set.

Published and downloaded, day 40 to 55

Part IV is released weekly; publication commonly takes 30 to 45 days. Search your old or new name on egazette.gov.in, download the free PDF, and note the Gazette number, date and page. No attestation is needed for use in India. A wrong print is corrected by corrigendum within six months.

Then Aadhaar, PAN and every record

Carry the printed Gazette PDF with the affidavit and both newspaper pages to Aadhaar first, then PAN, then every record in the order on the process page. The gazette pillar, with the July 2025 story of the Jharkhand Gazette, is the gazette name change page.

The five papers, line by line

The five papers in a Central Gazette name change file from Jharkhand, what each contains and the mistake that returns it
Paper	What it contains, clause by clause	The mistake that returns the file
1. Affidavit	Title "Affidavit for change of name". Deponent's old name, son or daughter or wife of, age, address with pin code. Clause 1: that the deponent is a citizen of India and a resident of the address. Clause 2: the old name as on Aadhaar and the documents it appears on. Clause 3: that the deponent has decided to be known as the new name, spelt in full, from the date of the affidavit. Clause 4: the reason, in one line. Clause 5: that the old and new names refer to one and the same person. Verification clause: that the contents are true to the deponent's knowledge, sworn at the place on the date. Deponent's signature in the OLD name; notary's seal, signature, register serial and date.	Signed in the new name; a spelling in clause 3 that differs from the proforma by a letter; a photocopy sent instead of the original.
2. Two newspaper pages	Wording: "I, [old name], son or daughter or wife of [name], resident of [address, pin code], have changed my name to [new name] by affidavit No. [number] dated [date] sworn before [notary, place]. Henceforth I shall be known as [new name]." One Hindi daily and one English daily in editions circulating in Jharkhand, on any date after the affidavit. The complete page of each, masthead and date visible, in original, two copies each.	A cutting instead of the page; a notice dated before the affidavit; the two notices worded differently; the new name spelt differently from the affidavit.
3. Proforma, two copies	Headed "No. ADVT IV /" with the date. Wording for a change of name: "I, [old name], son or daughter or wife of [name], employed as [occupation] at [address] or residing at [address], have changed my name and shall hereafter be known as [new name]. It is certified that I have complied with other legal requirements in this connection." Signature in the OLD name. Two witnesses, each with full name, father's name, full address with pin code and signature. Computer typed, no cutting or overwriting.	Handwritten; one witness; a witness without a pin code; signed in the new name; the wrongly-written-name wording used for a change, or the reverse.
4. CD with certificate	The proforma's notice in a Word file, without the witness portion, with the old name typed in place of the signature. A signed certificate on paper: "Certified that the soft copy on the enclosed CD and the hard copy of the notice are the same." The CD labelled with the applicant's name.	A PDF instead of Word; the witness portion left in; the certificate unsigned.
5. Request letter	To the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054. Subject: publication of change of name in the Gazette of India, Part IV. The request, the list of enclosures, the BharatKosh receipt number and date, the applicant's mobile and email, the applicant's signature in the old name.	No receipt number; the letter signed by an agent.

What goes with the five

Two passport photographs; self-attested copies of the applicant's Aadhaar and PAN and of both witnesses' Aadhaar; the BharatKosh receipt; for an applicant abroad, the affidavit attested by the Indian mission and the higher fee. Documents not older than about a year.

BharatKosh, field by field

bharatkosh.gov.in, Non-Registered Users, Quick Payment; Ministry: Housing and Urban Affairs; Purpose: Department of Publication, Gazette notification; the amount for adult or minor; the payer's name exactly as the old name on the affidavit; the address; UPI, net banking or card. Download the receipt with its transaction reference and print it for the file.

Reading the published notice

The e-Gazette PDF carries the Gazette of India number, the Part IV heading, the date of publication, the page number and your notice in its own paragraph. Every office reads the number, the date and the page; write them on every covering letter. A notice with a misprint is corrected by corrigendum within six months, free where the press erred; a corrected notice is what each office gets.

Two proformas, two fees. A chosen new name is a change of name, "hitherto known as", commonly Rs 1,100. A name wrongly written on a certificate is a PUBLIC NOTICE quoting the misprint exactly, commonly Rs 1,350, on the public notice page. Sending one for the other's case returns the file and the fee is not refunded. Both files travel the same way, in the same kind of envelope, to the same address; the difference is inside.

At the counter

Booking the Gazette Envelope at a Jharkhand Post Office, Step by Step

Scan, then seal

Every paper photographed or scanned, both sides where signed, into one folder named with the date. Then the envelope is packed in the order above and sealed with tape across the flap; a paper seal with your signature across it is good practice.

Address and sender written by hand or printed

The Controller of Publications block and your sender block, both legible, the pin code 110054 in its box. No "Jharkhand" anywhere in the address block.

Book Speed Post before the cut-off

At the counter ask for Speed Post, domestic; the clerk weighs it, prints the barcode label with the 13-character tracking number and hands you the receipt. Check the receipt shows Delhi 110054 and your name as sender.

Keep the receipt with the scans

Photograph the receipt into the same folder. Note the tracking number in the message to us if we are watching Part IV for you. Do not throw the receipt away when the tracking shows delivered; it is the only proof the file was sent.

Watching it

Reading the Speed Post Tracking, and What "Delivered" Means for a Gazette File

Speed Post tracking events for a Gazette envelope and what each means
Tracking event	What it means	What to do
Item booked	Accepted at your post office	Nothing; the first scan may take some hours to appear
Item bagged, item dispatched	Left your office for the sorting hub	Nothing
Item received at Delhi sorting hub, item bagged for Civil Lines	In Delhi	Nothing; a day or two more
Item received at delivery office, out for delivery	At the Civil Lines post office, with the postman	Nothing; Government addresses are delivered on working days
Item delivered	Signed for at the Department's receipt point	Note the date. This is the last event you will see. Count 30 to 45 days from here and begin searching your name on egazette.gov.in weekly
Unclaimed, addressee not available, refused	The postman could not deliver; the article is held at the delivery office for a period before return	Call 1800 266 6868 with the number the same day; ask for redelivery; if it returns to you, check the address block and rebook
No scan for three or more working days	Stuck at a hub or a scanning gap	The helpline first; then a tracer request at the booking post office; then the postal grievance portal

The Department sends nothing back. No acknowledgement card, no SMS, no application number, no file status page; pages that say you can "track your gazette application with the receipt number" are describing the postal tracking, which ends at delivery. The result is your name in Part IV, found by searching egazette.gov.in; we watch it for our clients and send the PDF with its number, date and page.

Cost and time

What Sending the Gazette File From Jharkhand Costs, and How Long Each Stage Takes

Costs and timelines for sending a Gazette file from Jharkhand to Delhi and for what follows
Item	Cost	Time
Speed Post, one A4 envelope with newspapers	At India Post's weight tariff; a light envelope is inexpensive	Two to four working days from Jharkhand
Registered Post	Similar, by weight	Three to six working days
Private courier	More than Speed Post	One to three working days from the cities
Scanning and a sturdy envelope	Under Rs 100	An hour
The Government fee, already paid	Commonly Rs 1,100 adult, Rs 1,700 minor, Rs 1,350 public notice, on BharatKosh	Before posting
Processing and publication after delivery	Nil	Commonly 30 to 45 days; Part IV weekly
A file returned for a defect	The fee again and fresh postage	About six weeks lost
Our charge	Quoted per case; postage at actual cost; the Government fee always a separate line	Full bill on the cost page

If it goes wrong

If the Gazette Envelope Stalls, Returns or Is Lost in the Post

It stalls

No new scan for three or more working days: India Post's helpline, 1800 266 6868, with the tracking number; then a tracer request at the post office where you booked it; then a complaint on the postal grievance portal. Most stalls are scanning gaps and the article is delivered before the tracer answers.

It comes back

An envelope returned to the sender usually carries the reason: an address the postman could not match, or "refused". Open it, check every line of the address block against this page, repack the same papers, and rebook; the papers are unharmed and the fee is unaffected, because the file was never opened by the Department.

It is lost

Rare on Speed Post. A tracer confirms loss and India Post pays its compensation, but the originals are gone: the affidavit is resworn, the notices reprinted, the proforma retyped, the fee paid again. This is why the scanned set exists and why ordinary post is never used.

Honestly

Our Delhi Office as Your Bearer: What "We Deliver in Your Name" Means

A Jharkhand client who does not want to post sends us the signed papers, by post or at the Ranchi office, and our Delhi office carries the sealed envelope to the Civil Lines counter. The applicant on the letter, the proforma, the affidavit and the sender line is still you; we are the person holding the envelope, as a relative might be, and the office reads it as your application. That is all "delivery in your name" can lawfully mean, because no agent can sign or submit a Part IV application on another person's behalf. What it saves you is the post office queue, the uncertainty of a stall, and the cost of a returned envelope, because the file is checked at our desk before it leaves and the same person watches Part IV for it afterwards.

What we will not do. Sign anything for you, put our name as sender, promise a date the Department has not promised, or take a fee for the Government's fee; you pay BharatKosh yourself and the receipt is yours.

Avoid this

Sending Mistakes That Lose a Gazette File From Jharkhand

The envelope

Ordinary post, or a courier that will not deliver to a Government office.
"Jharkhand-110054", "Ranchi" or a person's name in the address block.
A consultancy's name as the sender, and the return going to a stranger.
Posting without a scanned set, then losing the only originals.

The waiting

Phoning the Department to ask for an acknowledgement it does not issue.
Sending a second file when the first is merely in the 30 to 45 day queue, and paying twice.
Not searching egazette.gov.in after the window and assuming the file was refused.
Throwing away the Speed Post receipt when the tracking shows delivered.

Plain English

Sending Terms Explained for a Jharkhand Gazette File

Speed Post: India Post's tracked express service, delivering to every pin code including Government offices, with a published delivery commitment.
Registered Post: India Post's slower tracked service with a signature on delivery.
Tracking number: The 13-character code on the Speed Post receipt and barcode, used on indiapost.gov.in, the Dak Sewa app or the helpline.
Sender of record: The name on the envelope's From block, which must be the applicant in the old name.
Bearer: Whoever physically carries the envelope; the applicant, a relative, or our Delhi office; never the applicant's substitute.
Dispatch cut-off: The afternoon time after which a booking leaves the next working day.
Tracer: India Post's enquiry into a stalled or lost article, requested at the booking post office.
Delivered: The tracking event showing the envelope signed for at the Department; the last event you will see.
Acknowledgement: Something the Department does not issue; the tracking receipt stands in for it.
Part IV window: The 30 to 45 days after delivery within which the notice commonly appears in the weekly Part IV.
Scanned set: Your copies of every paper, made before sealing, because nothing sent is returned.
Returned envelope: An undelivered article sent back by the post office, unopened by the Department; repack and rebook.

Coverage

Gazette File Sending Help From All 24 Districts of Jharkhand

RanchiJamshedpur (East Singhbhum)DhanbadBokaroHazaribaghDeogharGiridihRamgarhDumkaPalamu (Medininagar)ChatraKodermaGoddaSahibganjPakurJamtaraLateharLohardagaGumlaSimdegaKhuntiSaraikela-KharsawanWest Singhbhum (Chaibasa)Garhwa

Check the envelope before you book it

Send the scans of everything going in, and a photo of the addressed envelope; the first reply says whether it is ready for Civil Lines or what would bring it back. Or send us the signed papers and our Delhi office carries the sealed envelope with you as the applicant. Details on the contact page.

📞Call 9540005002
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✉️info@jharkhandnamechange.com
📍Ranchi office: Main Building, Near Shaheed Chowk, Ranchi, Jharkhand 834001
🏛️Head office (Gazette filing desk): Metro Pillar No. 377, Near Burari Metro Station, Shop No. B-1, Ground Floor, Gali No. 1, Khasra No. 31/12, Hardev Nagar, Jharoda Majra, Burari, Delhi 110084

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FAQ

How to Send the Gazette File From Jharkhand to Delhi: Frequently Asked Questions

How do I send my gazette name change file from Jharkhand?+

Pack the request letter, the BharatKosh receipt, the two signed proforma copies, the original affidavit, the two complete newspaper pages, the photographs and IDs, and the CD with its certificate into one A4 envelope; address it to The Controller of Publications, Department of Publication, Government of India, Civil Lines, Delhi 110054, with your own name in the old name as sender; book it by Speed Post at any post office in Jharkhand; keep the receipt and a scanned set. It arrives in commonly two to four working days.

Speed Post or Registered Post?+

Speed Post: it is cheaper for the weight, scanned at every stage, delivered to every Government office, commonly two to four working days from Jharkhand, and refundable if India Post misses its committed time. Registered Post is acceptable and slower, with a delivery signature. Ordinary post is never used, because the originals inside cannot be replaced without a fresh fee and six weeks.

Can I send it by courier?+

You can, and from Ranchi or Jamshedpur a courier may arrive a day sooner, but it gains nothing for a file that then waits 30 to 45 days in Delhi, and some couriers will not deliver to a Government office without a named person and leave the envelope at their branch. Speed Post is what we use.

In whose name is the envelope sent?+

Yours, in the old name, with your address and mobile as the sender, whoever physically posts it. The letter, the proforma and the affidavit inside carry your signature and no one else's, so the office reads one applicant. A consultancy's name as the sender only means a return goes to a stranger.

Can an agent submit the file for me in Delhi?+

No one can submit on your behalf, because the application is in your name and every paper is signed by you. What a desk can do is carry your sealed envelope to the counter as your bearer, with you as the applicant, which is what our Delhi office does for Jharkhand clients who send us the signed papers. Any page saying "our agent submits your gazette" is describing a bearer, or nothing.

How many days does Speed Post take from Ranchi to Civil Lines?+

Commonly two to three working days from Ranchi, two to four from Jamshedpur, Dhanbad and Bokaro, three to four from the other district headquarters and up to five from a block post office, excluding Sundays and holidays, and faster if booked before the afternoon dispatch cut-off. The tracking is the truth; these are India Post's service standards applied to the route.

How will I know the Department received it?+

Only from the postal tracking: "item delivered" at Civil Lines is the last event you will see. The Department issues no acknowledgement, no SMS, no application number and no status page, and returns nothing. From the delivery date, count 30 to 45 days and search your old and new names on egazette.gov.in each week.

The tracking has not moved for days. What do I do?+

After three or more working days without a scan, call India Post's helpline, 1800 266 6868, with the tracking number; then ask the post office where you booked it to raise a tracer; then use the postal grievance portal. Most stalls are scanning gaps and the envelope is delivered before the tracer is answered. Do not send a second file in the meantime.

The envelope came back to me. Is the fee lost?+

No. A returned envelope was never opened by the Department, so the papers and the BharatKosh receipt inside are unaffected. Check the reason written on it, usually an address line the postman could not match, correct the address block against this page, repack the same papers and rebook. The fee is lost only when the Department itself returns a file for a defect.

What if the envelope is lost in the post?+

Rare on Speed Post; a tracer confirms it and India Post pays its compensation, but the originals are gone: the affidavit is resworn, the notices reprinted, the proforma retyped and the fee paid again. Keep a scanned set of every paper before sealing so the refiling is a day's work rather than a fortnight's.

Can I hand it in at a post office or Pragya Kendra as a submission?+

A post office books and carries it; it is not a submission point. A Pragya Kendra can print the BharatKosh receipt but has no role in the file. The only receiving point is the Department at Civil Lines, by post or in person.

Should I send two families' files in one envelope to save postage?+

No. One applicant, one letter, one receipt, one envelope; the office does not split a shared envelope, and one file's defect would hold the other. The one exception is a father's single public notice for all his children, which is one notice and one envelope.

Does the Jharkhand Gazette receive anything by post?+

Not for a personal name change. The Jharkhand Gazette carries Government notifications and, as reported, stopped printing personal name changes in July 2025; the Doranda press is not an address for this envelope. Everything goes to Civil Lines, Delhi 110054.

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Written and maintained by the Jharkhandnamechange.com documentation desk, led by founder Vipin Chauhan, B.Tech LL.B, whose Delhi office has carried Jharkhand clients' envelopes to the Civil Lines counter, and posted them from Ranchi, for over five years. The postal timings are India Post's published service standards applied to the route and are stated as common, not promised; the Department's practice of issuing no acknowledgement is stated from experience. Who we are is on the about page.

Last reviewed 16 September 2026 • 9540005002 • info@jharkhandnamechange.com • Jharkhandnamechange.com is a private documentation consultancy and is not the Department of Publication, India Post or a Government body. This page is general information, not legal advice.

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Official Sources for Sending a Gazette File From Jharkhand

India PostSpeed Post and Registered Post booking, tracking, service standards and the customer care helpline.
Department of Publication, Government of IndiaThe address and the guidelines the envelope answers to.
BharatKoshThe fee receipt that goes in the envelope.
The Gazette of India, e-Gazette portalWhere the delivered file becomes a notice, searched by name.
Centralised Public Grievance Redress and Monitoring SystemThe grievance portal for a stalled or lost article after the post office tracer.

Quick Summary

How to Send the Gazette File From Jharkhand to Delhi in Eight Lines

The short version

One envelope: letter on top, receipt, two proforma copies, the affidavit, the newspaper pages, photographs and IDs, the CD in a sleeve at the bottom.
Addressed to the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054; you as sender, in the old name.
Speed Post from any Jharkhand post office, before the afternoon cut-off; Registered Post acceptable; ordinary post never.
Two to four working days to Civil Lines; the tracking receipt is your only acknowledgement.
Scan every paper first; nothing is returned and no number is issued.
"Delivered" is the last tracking event; the notice follows in Part IV in 30 to 45 days on egazette.gov.in.
Stalled: helpline, tracer, grievance portal. Returned: fix the address and rebook. Lost: refile from the scans.
No agent can submit; our Delhi office carries your sealed envelope with you as the applicant.

Packed right, addressed right, sent in your name, and watched until it prints

Send the scans and a photo of the envelope on WhatsApp before you book it.

📞 Call 9540005002 WhatsApp 9540005064 The office it goes to