Eighteen blocks • The parent district • One gazette route

Name Change in Chaibasa and West Singhbhum

Chaibasa holds more people's old records than any other headquarters in this part of Jharkhand. The old Singhbhum district was divided on 16 January 1990 into East Singhbhum, with Jamshedpur as headquarters, and West Singhbhum with Chaibasa; then in 2001 West Singhbhum was divided again and Saraikela Kharsawan was created. So families in Jamshedpur and Adityapur, not only here, may find their grandparents' papers written under an office run from Chaibasa. Today the district has three subdivisions, eighteen blocks, eleven towns and 1,673 villages across the Saranda forest and the iron ore belt. Names here are spoken in Ho, Mundari, Santali and Odia and written in Hindi. This page is the local map.

📞 Call 9540005002 WhatsApp 9540005064 Which office

18Blocks across three subdivisions

1,673Villages and eleven towns

1990Old Singhbhum divided on 16 January

2001Saraikela Kharsawan taken out of this district

Reviewed by the Jharkhandnamechange.com documentation desk • Updated 16 September 2026

Quick answer

For a name change in Chaibasa and West Singhbhum, the affidavit is sworn before a notary at the district court, the two newspaper notices go into the local editions of a Hindi and an English daily, Aadhaar is updated at a Seva Kendra, and the Gazette of India file is posted from any local post office to the Department of Publication at Civil Lines, Delhi 110054. There is no gazette counter in Chaibasa, in Ranchi or anywhere in Jharkhand, and the e-Gazette portal is for reading a published notice, not for filing an application. For a birth record the district has three subdivisions, Sadar Chaibasa, Porahat at Chakradharpur and Jagannathpur, and eighteen blocks: Chaibasa, Khuntpani, Jhinkpani, Tonto, Manjhari, Tantnagar, Hatgamharia, Chakradharpur, Bandgaon, Sonua, Goelkera, Manoharpur, Anandpur, Gudri, Jagannathpur, Noamundi, Majhgaon and Kumardungi, covering eleven towns and 1,673 villages. Outside the town bodies, almost everything is a block or panchayat record. The history matters more here than anywhere: the old Singhbhum district was bifurcated on 16 January 1990 into East Singhbhum and West Singhbhum, and in 2001 Saraikela Kharsawan was carved out of West Singhbhum, so old registers run from this headquarters for families now living in three districts. School certificates from before 2000 belong to the Bihar School Examination Board. Ho, Mundari, Odia and Santali are the regional languages, so most name differences here are spelling corrections, and land is Chotanagpur tenancy land where the khatiyan spelling governs.

Search for name change in Chaibasa and nothing local comes back. The state pages that fill the SERP promise a Jharkhand gazette office with a helpline, tell you to apply through the e-Gazette portal, quote publication in ten to fifteen days, invent an eligibility rule about pending court cases, and describe a demand draft to a Controller of Publications in Jharkhand. None of it is real, and none of it explains why an old certificate from this belt names a district that no longer exists in that form.

The process itself is the same across the state and sits on the name change process page; the bill is on the cost page. This page stays local.

At a glance

District: West Singhbhum, headquarters Chaibasa, which is also the Kolhan division headquarters; district site chaibasa.nic.in
Formed: 16 January 1990, when the old Singhbhum district was bifurcated
Divided again: In 2001, when eight blocks became Saraikela Kharsawan district
Subdivisions: Sadar Chaibasa, Porahat at Chakradharpur, and Jagannathpur
Blocks: Eighteen, from Chaibasa and Chakradharpur to Noamundi, Manoharpur, Gudri and Kumardungi
Scale: Eleven towns and 1,673 villages; the district publishes its area as about 5,291 square kilometres
Languages: Hindi and English officially, with Ho, Mundari, Odia and Santali as the regional languages
Forest and mining: Saranda, the seven hundred hills, and the iron ore belt around Noamundi and Gua
Land: Chotanagpur tenancy land, where the khatiyan spelling governs
Gazette: No counter here; Speed Post to Civil Lines, Delhi 110054, two to four working days

Key takeaways

Old Singhbhum registers run from this headquarters, so Jamshedpur and Saraikela families may find papers here.
Eighteen block registers hold nearly every entry outside the towns.
Ho, Mundari, Santali and Odia spellings in Hindi registers are corrections, not changes of name.
Block names are written two ways on official lists; that is not your name problem.
Mining and contractor records follow your identity papers, so fix the school certificate first.
On tenancy land the khatiyan spelling governs, and Aadhaar is brought to it.

The parent district

Old Singhbhum: Why Three Districts Share Records Held From Chaibasa

The district's own history page sets it out in two sentences. The old Singhbhum district was bifurcated in 1990: nine blocks in the east became East Singhbhum with Jamshedpur as headquarters, and the remaining twenty three blocks became West Singhbhum with Chaibasa. In 2001 West Singhbhum was divided again, and eight blocks became Saraikela Kharsawan. Each time the boundary moved and the registers stayed with the office that wrote them.

Which headquarters holds an older record for each part of the old Singhbhum area
Where you live now	If the paper is older than	Where the register is
Chaibasa and the West Singhbhum blocks	January 1990	The old Singhbhum district office that made the entry, run from this headquarters
Jamshedpur, Mango, Jugsalai	January 1990	An old Singhbhum entry; read the issuing office, it may not be an East Singhbhum counter. See the Jamshedpur page
Adityapur, Gamharia, Seraikela, Chandil	2001	West Singhbhum, reached through Chaibasa. See the Saraikela Kharsawan page
Anywhere in the belt	2000, for a school certificate	The Bihar School Examination Board, through the school that holds the admission register

An old district name on a certificate is not an error. A paper that says Singhbhum, or West Singhbhum for a place now in Saraikela Kharsawan, is perfectly valid. It is telling you which office to approach, which is exactly the information most people throw away when they assume their current district must hold everything.

The local map

Which Office Holds Your Birth and Certificate Records in West Singhbhum

Name change in Chaibasa West Singhbhum: the district court notary, the birth records counter, the block offices and the Ho language records a local applicant deals with — Three subdivisions, eighteen block registrars, forest and mining country, and a post office that sends the file to Delhi.

Which office holds records for each part of West Singhbhum district
Where the record was made	Who holds it	What to do
Chaibasa town, inside the municipality limits	The Chaibasa town body	Apply for a Section 15 correction at its birth and death section
Chakradharpur town	Its own town body, headquarters of Porahat subdivision	The same route at its own counter
Khuntpani, Jhinkpani, Tonto, Manjhari, Tantnagar, Hatgamharia	Their own block registrars, in Sadar Chaibasa subdivision	Apply at the block office that registered the birth
Bandgaon, Sonua, Goelkera, Manoharpur, Anandpur, Gudri	Their own block registrars, in Porahat subdivision	A certificate from one block is corrected only there
Jagannathpur, Noamundi, Majhgaon, Kumardungi	Their own block registrars, in Jagannathpur subdivision	The same rule across the mining belt
Any of the district's 1,673 villages	The panchayat and block that covers it	Ask at the panchayat first; it will name the block office holding the register
Anything from before January 1990	The old Singhbhum district office that made the entry	Read the issuing office on the certificate and apply there
Land and revenue papers	The circle office, against the khatiyan	Align other documents to the khatiyan spelling, not the other way round

Block names are written two ways on official lists. Khuntpani appears as Khuntipani, Goelkera as Goilkera, Majhgaon as Manjhgaon. The district's own pages use both forms. That is a place name on a certificate, not a mistake in your name, and it needs nothing done about it.

The real local question

Ho, Mundari, Santali and Odia Names Written Into Hindi Registers

West Singhbhum is the heart of the Ho speaking country, and the district records Ho, Mundari, Odia and Santali as its regional languages alongside Hindi and English. Blocks such as Jhinkpani list Ho and Santali as the languages people actually speak. A name that lives in Ho and is written in Hindi at a counter reaches paper in more than one form, and none of those forms is a mistake in your family's name.

You are choosing a written form

Two spellings of one Ho surname on two papers is a transcription difference. The job is to decide which written form every document will carry, then bring the odd one to it, not to admit an error.

Start with two certificates

The Class 10 certificate and the ST certificate. Make those two agree first; everything from a scholarship to a recruitment panel is read against them. The tribal surname page is the full router.

Papers from Odisha

Odisha is close and its certificates are common here. A document issued there is corrected only in that state, so apply there and keep a one-and-the-same-person affidavit for the interim.

Village records and the Government register are different things. In the Kolhan area the Munda and Manki village headmen have a recognised place in local administration, and families often keep village papers alongside official ones. A birth certificate is still corrected by the Registrar and a board certificate by the board, so use the village record as supporting evidence, not as the application itself.

The iron ore belt

Mining Employment, Provident Fund and Land Records in West Singhbhum

The district holds large iron ore deposits and more than half of it is forest, so a great many families here depend on mining, transport and contract work around Noamundi, Gua, Kiriburu and Manoharpur. Those jobs create records typed from whichever paper was produced at joining, and that is where a spelling difference turns into a stopped claim years later.

Where a name mismatch bites in the West Singhbhum mining belt and what to do
Record	Why the name differs	What to do
Employment and contractor records	Typed at joining from whatever document was handed over	Correct the school certificate first, then have the employer record updated against it
Provident fund and UAN	Copied from the employer record, then checked against Aadhaar	Aadhaar and the employer record must agree before a claim; an affidavit holds the file meanwhile
Compensation and rehabilitation files	Typed from revenue records that predate every card you hold	Match your papers to the khatiyan rather than the other way round
Forest rights and village land papers	Written by ear, sometimes in more than one language	Anchor to the Class 10 and ST certificates before a committee stage
Bank KYC for a wage account	Aadhaar and the school certificate disagree	The bank records page sets out the RBI position on old-name documents

On the ground

The Notary, the Newspapers and the Aadhaar Kendras in Chaibasa

The affidavit

Sworn before a notary at the district court in Chaibasa; stamp paper and fee commonly Rs 100 to Rs 500 together. A notary is enough for a gazette file. Carry the typed wording and read every letter of the surname back before signing.

The two notices

Booked at the classified desks of a Hindi daily and an English daily circulating in Jharkhand, in their local editions. The wording must be identical in both, and you buy two complete copies of each on the day; a cutting returns the file.

Aadhaar and PAN

Seva Kendras operate in Chaibasa, Chakradharpur and the block headquarters; a name update is Rs 50 to Rs 75 per attempt with two in a lifetime. PAN is corrected online from anywhere.

Distance is the real cost in the forest blocks. Gudri, Anandpur, Goelkera and Manoharpur are a long way from Chaibasa through hill and forest roads. Confirm by phone which office holds your register before setting out, and do the notary and the newspapers in the same trip to town.

When the Gazette is needed

The Gazette Route From Chaibasa: The Central Process, Step by Step and Paper by Paper

Everything before this happens in West Singhbhum; this part does not. There is no gazette counter in Chaibasa, in Ranchi or anywhere in Jharkhand, and the e-Gazette portal is where a published notice is read, not where an application is filed. The file is built here and posted to the Department of Publication in Delhi in your own name. Here is the whole process, in the order it happens, with what each paper says.

Route check and wording, day 0

Confirm that you need a gazette at all: a marriage surname, a divorce and a spelling correction do not, and the six UIDAI categories reach Aadhaar without one. In this district the usual case is a Ho, Mundari, Santali or Odia name written by ear into a Hindi register, which is a correction. Then fix the exact wording and confirm it in writing.

Affidavit, day 1 to 2

Sworn on non-judicial stamp paper before a notary at your district court, in the OLD name as on your current Aadhaar: old name, new name, father's or husband's name, address with pin code, reason, verification clause, notary seal and register number. Stamp paper and notary commonly Rs 100 to Rs 500. Format on the affidavit page.

Two newspaper notices, day 3 to 7

One Hindi daily and one English daily in editions that circulate in Jharkhand, identical wording quoting the affidavit number and date. Keep the complete original page of each paper, masthead and date visible, two copies. Rs 800 to Rs 4,000 at actual cost. Detail on the newspaper page.

Proforma, CD and request letter, day 7 to 8

The Department's proforma typed in two copies, headed "No. ADVT IV /", signed in the old name, two witnesses with full addresses and pin codes, two photographs, self-attested IDs of you and both witnesses; a CD with the notice in Word without the witness portion plus a signed certificate that soft and hard copy match; a request letter to the Controller of Publications. Full list on the documents page.

Fee on BharatKosh, day 8

Only on bharatkosh.gov.in, in your own name, selecting the Department of Publication and the Gazette notification purpose: commonly Rs 1,100 for an adult, Rs 1,700 for a minor, revised each financial year, non-refundable. Print the receipt for the file. No demand draft, no cash, no counter anywhere in Jharkhand.

Delivered in Delhi in your name, day 8 to 10

The five papers, affidavit and pages in original, to the Department of Publication, Civil Lines, behind Delhi Vidhan Sabha Metro Station, Delhi 110054, in person or by tracked post in the applicant's name. Our Delhi office delivers Jharkhand files in your name. Nothing is returned, so keep a scanned set.

Published and downloaded, day 40 to 55

Part IV is released weekly; publication commonly takes 30 to 45 days. Search your old or new name on egazette.gov.in, download the free PDF, and note the Gazette number, date and page. No attestation is needed for use in India. A wrong print is corrected by corrigendum within six months.

Then Aadhaar, PAN and every record

Carry the printed Gazette PDF with the affidavit and both newspaper pages to an Aadhaar Seva Kendra in Chaibasa first, then PAN, then the school or board, then your employer, the provident fund office and the circle office. The gazette pillar, with the July 2025 story of the Jharkhand Gazette, is the gazette name change page.

The five papers, line by line

The five papers in a Central Gazette name change file from Jharkhand, what each contains and the mistake that returns it
Paper	What it contains, clause by clause	The mistake that returns the file
1. Affidavit	Title "Affidavit for change of name". Deponent's old name, son or daughter or wife of, age, address with pin code. Clause 1: that the deponent is a citizen of India and a resident of the address. Clause 2: the old name as on Aadhaar and the documents it appears on. Clause 3: that the deponent has decided to be known as the new name, spelt in full, from the date of the affidavit. Clause 4: the reason, in one line. Clause 5: that the old and new names refer to one and the same person. Verification clause: that the contents are true to the deponent's knowledge, sworn at the place on the date. Deponent's signature in the OLD name; notary's seal, signature, register serial and date.	Signed in the new name; a spelling in clause 3 that differs from the proforma by a letter; a photocopy sent instead of the original.
2. Two newspaper pages	Wording: "I, [old name], son or daughter or wife of [name], resident of [address, pin code], have changed my name to [new name] by affidavit No. [number] dated [date] sworn before [notary, place]. Henceforth I shall be known as [new name]." One Hindi daily and one English daily in editions circulating in Jharkhand, on any date after the affidavit. The complete page of each, masthead and date visible, in original, two copies each.	A cutting instead of the page; a notice dated before the affidavit; the two notices worded differently; the new name spelt differently from the affidavit.
3. Proforma, two copies	Headed "No. ADVT IV /" with the date. Wording for a change of name: "I, [old name], son or daughter or wife of [name], employed as [occupation] at [address] or residing at [address], have changed my name and shall hereafter be known as [new name]. It is certified that I have complied with other legal requirements in this connection." Signature in the OLD name. Two witnesses, each with full name, father's name, full address with pin code and signature. Computer typed, no cutting or overwriting.	Handwritten; one witness; a witness without a pin code; signed in the new name; the wrongly-written-name wording used for a change, or the reverse.
4. CD with certificate	The proforma's notice in a Word file, without the witness portion, with the old name typed in place of the signature. A signed certificate on paper: "Certified that the soft copy on the enclosed CD and the hard copy of the notice are the same." The CD labelled with the applicant's name.	A PDF instead of Word; the witness portion left in; the certificate unsigned.
5. Request letter	To the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054. Subject: publication of change of name in the Gazette of India, Part IV. The request, the list of enclosures, the BharatKosh receipt number and date, the applicant's mobile and email, the applicant's signature in the old name.	No receipt number; the letter signed by an agent.

What goes with the five

Two passport photographs; self-attested copies of the applicant's Aadhaar and PAN and of both witnesses' Aadhaar; the BharatKosh receipt; for an applicant abroad, the affidavit attested by the Indian mission and the higher fee. Documents not older than about a year.

BharatKosh, field by field

bharatkosh.gov.in, Non-Registered Users, Quick Payment; Ministry: Housing and Urban Affairs; Purpose: Department of Publication, Gazette notification; the amount for adult or minor; the payer's name exactly as the old name on the affidavit; the address; UPI, net banking or card. Download the receipt with its transaction reference and print it for the file.

Reading the published notice

The e-Gazette PDF carries the Gazette of India number, the Part IV heading, the date of publication, the page number and your notice in its own paragraph. Every office reads the number, the date and the page; write them on every covering letter. A notice with a misprint is corrected by corrigendum within six months, free where the press erred; a corrected notice is what each office gets.

Two proformas, two fees. A chosen new name is a change of name, "hitherto known as", commonly Rs 1,100. A name wrongly written on a certificate is a PUBLIC NOTICE quoting the misprint exactly, commonly Rs 1,350, on the public notice page. Sending one for the other's case returns the file and the fee is not refunded. A name wrongly written on a JAC certificate or an old Singhbhum record is a public notice; a name you have chosen is a change of name, and the two proformas are not interchangeable.

In order

Where to Go in West Singhbhum, in Order, for a Name Change

Read the issuing office on your certificate

A town body or one of eighteen blocks, or an old Singhbhum office for anything before January 1990. The district on the paper tells you where to go, even if it no longer exists in that form.

Settle the spelling against the right anchor

The Class 10 certificate with the ST certificate beside it, and the khatiyan where land is involved.

District court, then the classified desks

Only if a gazette is actually needed: the affidavit before a notary, then two notices with identical wording in a Hindi and an English daily, two complete copies of each.

Pay on BharatKosh and post the file

Speed Post to Civil Lines, Delhi 110054 in your own name; then Aadhaar, PAN, the school or board, the employer and provident fund, the bank and the circle office.

The five papers that go in the envelope are on the gazette documents page; the sending itself on the sending page.

Certificates and land

School, Board and Land Record Corrections in West Singhbhum

A Jharkhand Academic Council certificate is corrected against the school's admission register, through the school rather than through you, escalated to the District Education Officer or District Superintendent of Education when a school will not forward the file. Anyone schooled before 2000 holds a Bihar School Examination Board certificate, corrected by that board, and families near the border sometimes hold Odisha board certificates, which only that board can correct. If the admission register carries the same spelling as the certificate, there is nothing to correct against and the route becomes a public notice quoting the wrong form exactly.

On tenancy land, the khatiyan decides. Land here sits under Chotanagpur tenancy law, so the recorded name in the khatiyan governs and an Aadhaar is brought to it rather than the other way round. A change of name is not a transfer, does not create a right you did not have, and needs none of a transfer's permissions; the property documents page explains the difference.

Cost

What a Name Change Costs From West Singhbhum

Name change costs for a West Singhbhum applicant
Item	Cost	Note
Spelling correction at the issuing office	That office's own small fee	The right route for most cases here; no gazette fee at all
Affidavit at the district court	Commonly Rs 100 to Rs 500	Stamp paper and notary together; no value is prescribed by the Department
Two newspaper notices	Rs 800 to Rs 4,000	Local editions cost less than the Ranchi editions of the same dailies
Government gazette fee	Commonly Rs 1,100 adult, Rs 1,700 minor, Rs 1,350 public notice	BharatKosh only, in your own name, revised each financial year
Travel to a forest block office	Often the biggest real cost here	Confirm which office holds the register before setting out
Speed Post to Delhi	At actual cost	Two to four working days from Chaibasa
Aadhaar and PAN	Rs 50 to Rs 75; Rs 72 or Rs 107	Per attempt; Aadhaar is not refunded on rejection
Our charge	Quoted per case; the route check is free	Full bill on the cost page

Avoid this

Name Change Myths and Mistakes in West Singhbhum

The myths the state pages carry

"A Jharkhand gazette office with a helpline"; the only office is the Department of Publication in Delhi.
"Apply online through the e-Gazette portal"; that portal shows published gazettes, it does not take applications.
"You must have no pending court case"; no such eligibility rule exists.
"A demand draft in favour of the Controller of Publications, Jharkhand"; drafts stopped in October 2018 and no such controller exists.

The local mistakes

Treating an old Singhbhum certificate as invalid because the district no longer exists in that form.
Travelling to the wrong headquarters for a pre-1990 or pre-2001 entry.
Paying for a gazette when a Ho or Santali spelling only needed a correction.
Taking a village record to a board or Registrar in place of the official application.
Correcting the khatiyan to match an Aadhaar card on tenancy land.

Plain English

West Singhbhum Name Change Terms Explained

Old Singhbhum district: The district bifurcated on 16 January 1990 into East Singhbhum and West Singhbhum; its registers stayed with the offices that wrote them.
Subdivision: Sadar Chaibasa, Porahat at Chakradharpur, and Jagannathpur; each covers a group of blocks.
Block registrar: The registering authority in each of the eighteen blocks, which holds nearly every birth entry outside the towns.
Block name variants: Khuntpani and Khuntipani, Goelkera and Goilkera, Majhgaon and Manjhgaon; the same office under two spellings.
Ho: The language of much of this district, recorded as a regional language alongside Mundari, Odia and Santali; its names reach Hindi records in more than one written form.
Munda and Manki: Village and group headmen with a recognised place in Kolhan's village administration; their records support an application but do not replace it.
Section 15 correction: The Registrar's correction of a birth entry under the Registration of Births and Deaths Act, 1969; a margin entry, not an erasure.
Khatiyan: The record of rights in land; on tenancy land its spelling governs and other documents are aligned to it.
Anchor certificate: The Class 10 certificate, read with the ST certificate in this district.
One-and-the-same-person affidavit: A notarised statement that two spellings are one person; it holds an employer, provident fund or bank file together while a correction runs.
Public notice: The gazette route for a name wrongly written on a certificate, quoting the wrong spelling exactly.
Part IV: The section of the Gazette of India carrying private notices, published from Delhi and downloaded free.

Coverage

Name Change Help Across West Singhbhum and Nearby

ChaibasaChakradharpurJagannathpurNoamundiManoharpurJhinkpaniKhuntpaniMajhgaonSonuaGoelkeraBandgaonTontoGudriKumardungiSaraikelaJamshedpurRanchi

The whole state is covered from our Ranchi desk and the Delhi filing office; other district pages are linked from the services page.

Send your West Singhbhum documents on WhatsApp

Photograph the Class 10 certificate, the ST certificate, the Aadhaar and the birth certificate with the office that issued it. The first reply says which headquarters and which block register hold your entry, which spelling to keep, whether the case is a correction or a gazette, and what it will cost. If your certificate names old Singhbhum, we will tell you where to apply before you travel through the forest roads. Details on the contact page.

📞Call 9540005002
Monday to Saturday, 9 AM to 6 PM
WhatsApp 9540005064
Send your scans here, it is the fastest way
✉️info@jharkhandnamechange.com
📍Ranchi office: Main Building, Near Shaheed Chowk, Ranchi, Jharkhand 834001
🏛️Head office (Gazette filing desk): Metro Pillar No. 377, Near Burari Metro Station, Shop No. B-1, Ground Floor, Gali No. 1, Khasra No. 31/12, Hardev Nagar, Jharoda Majra, Burari, Delhi 110084

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FAQ

Name Change in West Singhbhum: Frequently Asked Questions

My certificate says Singhbhum district, which does not exist now. Is it still valid?+

Yes. The old Singhbhum district was bifurcated on 16 January 1990 into East Singhbhum and West Singhbhum, and in 2001 Saraikela Kharsawan was carved out of West Singhbhum. A certificate naming the old district is valid and is telling you which office made the entry. Read that line and apply there rather than assuming your present district holds the register.

Is there a gazette office in Chaibasa?+

No. There is no gazette counter in Chaibasa, in Ranchi or anywhere in Jharkhand for a personal name. The file is built here and posted to the Department of Publication, Civil Lines, Delhi 110054, in your own name; Speed Post takes two to four working days. The Jharkhand Gazette carries Government notifications and, as reported, stopped personal name notifications in July 2025.

Where do I correct a birth certificate in West Singhbhum?+

At the office that registered the birth. Chaibasa and Chakradharpur have their own town bodies; outside them it is a block or panchayat record across eighteen blocks in three subdivisions, covering 1,673 villages. The correction is a margin entry under Section 15 of the Registration of Births and Deaths Act, 1969, and the original entry is never erased.

I live in Jamshedpur but my grandfather's papers are from Singhbhum. Where do I go?+

Read the issuing office printed on the paper. Before January 1990 there was one Singhbhum district, so an old entry may sit with an office run from this headquarters rather than an East Singhbhum counter. The same is true for Adityapur and Seraikela families for anything before 2001, when those areas were part of West Singhbhum.

My surname is spelt two ways because of Ho. Do I need a gazette?+

Usually not. Ho, Mundari, Odia and Santali are the regional languages of this district, and a name that lives in Ho and is written in Hindi at a counter reaches paper in more than one form. That is a correction at the office that issued the odd document, decided against the Class 10 and ST certificates. A gazette is needed only where a certificate cannot be corrected, and then it is a public notice quoting the wrong spelling.

Can I use a village or Munda record to correct my certificate?+

Use it as supporting evidence, not as the application. The Munda and Manki have a recognised place in Kolhan's village administration, and their records often help show a family's own spelling. But a birth entry is corrected by the Registrar and a board certificate by the board against its admission register, so the application goes to those offices.

One list says Khuntpani and another says Khuntipani. Which is right?+

Both. The district's own pages use both spellings, as they do for Goelkera and Goilkera, and Majhgaon and Manjhgaon. These are place names on a certificate, not your name, so there is nothing to correct and nothing to publish.

My mining employer record and my Aadhaar disagree. What comes first?+

The school certificate, because every later record is judged against it, then the employer record and the provident fund file. Swear a notarised one-and-the-same-person affidavit the same week so a claim or a wage account is not held up while the corrections run.

Is there a rule that I must have no pending court case?+

No. Several pages ranking for this state list it as an eligibility condition. The Department of Publication's procedure has no such rule. The real limit is that a gazette is not a route to escape liability, and publishing one does not erase anything you owe or answer for.

Where do I make the affidavit in Chaibasa?+

Before a notary at the district court, on non-judicial stamp paper; stamp and fee together commonly Rs 100 to Rs 500. No particular stamp value is prescribed by the Department of Publication. Carry the typed wording and read every letter of the surname back before signing.

Which newspapers should I use?+

One Hindi daily and one English daily circulating in Jharkhand, in their local editions, with identical wording. The Department does not name papers and reads a Chaibasa edition exactly as it reads a Ranchi one. Buy two complete copies of each on the day and never send a cutting.

How long does it take from Chaibasa?+

A spelling correction at the issuing office is usually the quickest route and often the only one needed. A gazette runs three to seven weeks end to end: a day or two for the affidavit, two to five days for the notices, a day for the proforma, CD and fee, two to four working days in the post, then commonly 30 to 45 days for publication in Part IV. A block correction in a forest block can take longer.

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Who wrote and checked this page

Written and maintained by the Jharkhandnamechange.com documentation desk, led by founder Vipin Chauhan, B.Tech LL.B, who files for clients across Kolhan division from the Ranchi desk and the Delhi filing office. The 1990 bifurcation of old Singhbhum, the 2001 creation of Saraikela Kharsawan, the three subdivisions, the eighteen blocks and the town and village counts are as the West Singhbhum administration and the census publish them; the district's own pages use two spellings for several block names, and counters should be confirmed before a visit. Points about village administration describe what supports an application, not what replaces it. Tenancy points are stated generally and a specific land matter needs an advocate, which we say rather than selling a document. Who we are is on the about page.

Last reviewed 16 September 2026 • 9540005002 • info@jharkhandnamechange.com • Jharkhandnamechange.com is a private documentation consultancy and is not the West Singhbhum district administration or a Government office. This page is general information, not legal advice.

Verify it yourself

Official Sources for West Singhbhum Name Changes

West Singhbhum, about the districtThe 1990 bifurcation, the 2001 division and the present block count in the administration's own words.
Subdivisions and blocksWhich block sits in which subdivision, useful before a counter visit.
JharSewa e-District portalCaste, residence, income and EWS certificates.
Civil Registration SystemBirth and death registration and the Registrar's correction route.
Department of Publication, Government of IndiaThe gazette guidelines, proformas and fees.
BharatKoshThe only channel for the Government fee since October 2018.

Quick Summary

Name Change in West Singhbhum in Eight Lines

The short version

Old Singhbhum was bifurcated on 16 January 1990; Saraikela Kharsawan left this district in 2001.
A certificate naming the old district is valid and tells you which office to approach.
Three subdivisions and eighteen block registrars cover 1,673 villages.
Ho, Mundari, Santali and Odia spellings in Hindi registers are corrections.
Village and Munda records support an application; they do not replace it.
Fix the school certificate before employer, provident fund and mining records.
On tenancy land the khatiyan spelling governs; no gazette counter exists here.
A correction is often free of gazette cost; a gazette runs three to seven weeks.

An old Singhbhum certificate is not a problem. It is a direction.

Send your documents on WhatsApp and hear which office wrote your entry before you travel to it.

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