Physical Share Certificate Name Change in Jharkhand: Form ISR-1, RTA and SEBI Rules
Old paper share certificates are still lying in many homes in Jamshedpur, Ranchi and Dhanbad. Before they can be sold, they must go into a demat account, and SEBI's FAQ says "transfer of securities in physical form has been stopped with effect from April 01, 2019." If the name on the certificate does not match your PAN, the company's Registrar and Transfer Agent (RTA) must correct it first. SEBI's FAQ for RTAs sets the papers: for initials or a short name, "self-attested copy of any one of the documents" such as Aadhaar or PAN. That is not a Gazette notice. We publish Gazette notices, and we say this first.
Five points, in the order you will need them. First, find the company's RTA; it keeps the shareholder records. Second, update your PAN, contact and bank details with the RTA on Form ISR-1, since SEBI says holders without them cannot avail any service request. Third, for initials or a short name, give one self-attested document such as Aadhaar or PAN. Fourth, for marriage, give the marriage certificate or a passport with the husband's name; for any other genuine change, SEBI asks for the Gazette. Fifth, then dematerialise the shares. We publish Gazette notices, and we say plainly when one is and is not needed.
Form ISR-1 and the RTA: Where a Physical Share Name Is Corrected
Form ISR-1 is titled "REQUEST FOR REGISTERING PAN, KYC DETAILS OR CHANGES / UPDATION THEREOF", for securities of listed companies held in physical form. SEBI's FAQ says it is used for requests covering "PAN, Bank Details, Postal Address, E-mail address, Signature, Mobile Number".
| Point | What the source says |
|---|---|
| Form ISR-1 items | PAN, postal address, bank details, email, signature, mobile, demat account details |
| Without these details | A holder cannot "lodge grievance or avail any service request", per SEBI's FAQ |
| Payments meanwhile | Dividend, interest or redemption "only through electronic mode", per SEBI's FAQ |
| How to submit | One mode is "self-attested photocopy(ies) of the relevant document, with date" |
Which Physical Share Name Mismatch You Have: Minor or Major
SEBI's FAQ splits name problems into a minor mismatch and a change of name. It gives this example of a minor mismatch.
| What does not match | What it usually is |
|---|---|
| Initials on the certificate, full name on PAN | Minor mismatch, per SEBI's example |
| A spelling slip or missing middle name | Usually a minor mismatch |
| Maiden name on the certificate | A change by marriage |
| A completely different name | A change of name for another reason |
| The holder has died | Transmission to the heir, not a name change |
Documents for Each Physical Share Name Case, Per SEBI's FAQ
For a minor mismatch, SEBI's FAQ says "the RTA shall additionally obtain self-attested copy of any one of the documents mentioned in Table 3, clarifying the difference in names".
| Case | What SEBI's FAQ asks for |
|---|---|
| Minor mismatch | One of: Aadhaar, passport, driving licence, a Government or bank photo ID, PAN with photograph, marriage certificate, divorce decree |
| Change by marriage | "Marriage Certificate or copy of valid Passport showing husband's name or publication of name change in official gazette, and any document evidencing the old name" |
| Change for another reason | "Publication of name change in official gazette, and any document evidencing the old name" |
| Your own KYC names differ | Bring PAN, Aadhaar and bank to one name first. See PAN and Aadhaar mismatch |
After the Name Change: Demat, Timelines and Old Dividends
A corrected certificate is only half the job. Physical shares cannot be transferred, so the next step is a demat account in the same name.
| Point | What applies |
|---|---|
| RTA time for a name change | 30 days, per SEBI's FAQ |
| RTA time for PAN, bank or contact details | 15 days, per SEBI's FAQ |
| Transfer of physical shares | Stopped from 1 April 2019; dematerialise first |
| Transmission to an heir | 21 days, per SEBI's FAQ |
| Old unclaimed dividends | If shares moved to IEPF, see our IEPF claim page |
Does a Physical Share Name Change Need a Gazette Notice?
For initials, a short name or a spelling slip, no. SEBI calls that a minor mismatch. For marriage, usually no: a marriage certificate or passport works. But for a genuine change of name for any other reason, SEBI's FAQ asks for the Gazette.
| Situation | What SEBI's FAQ asks for |
|---|---|
| Initials or short name | Aadhaar, PAN or similar. No Gazette |
| Spelling slip | Usually a minor mismatch. No Gazette |
| Change by marriage | Marriage certificate or passport. Gazette optional |
| Change for any other reason | Gazette required, with a document in the old name |
How to Change the Name on Physical Share Certificates, Step by Step
Find the company and folio number
On the certificate.
Find the company's RTA
On the company website.
Compare the name with your PAN
Initials, spelling, surname.
Decide: minor mismatch or real change
SEBI's FAQ sets the line.
Update PAN and KYC on Form ISR-1
With self-attested copies.
Gather the name document
Aadhaar, marriage certificate or Gazette.
Send the name change request to the RTA
Ask which form it wants.
Wait up to 30 days
SEBI's timeline for a name change.
Open a demat account in the same name
Matching PAN.
Dematerialise the shares
Through your DP.
Central Gazette Process for a Name From Jharkhand, and Where It Fits Physical Shares
No district in Jharkhand has a gazette counter, so a genuine file goes from Ranchi, Jamshedpur, Dhanbad, Bokaro, Hazaribagh, Deoghar or anywhere else in the state to the Department of Publication, Civil Lines, Delhi 110054, and the notice publishes in Part IV of the Gazette of India. As reported in July 2025 the Finance Department stopped personal name change notifications from the Jharkhand Government Press with immediate effect, so there is no state alternative to fall back on.
The Eight Steps of a Name File Sent From Jharkhand
Settle the final name first
Letter by letter, with the spacing you want, and then use exactly that everywhere, Aadhaar included. A corrigendum after publication is a second fee and a second wait.
Pick the category, then its proforma
A genuine change of name is change of Name Adult or Major. A wrongly typed spelling is the public notice for a wrongly written name. Twelve categories exist and only one is yours.
Type the proforma in duplicate
Two originals with two witnesses giving signature, full name, address and mobile number on both copies. A change of name is signed in the old name; a public notice is signed in your own name.
Fill the employment field if it is a change of name
The adult proforma asks for the post of the applicant and the office or company name. A student or a homemaker should still complete it rather than leaving it blank, because a blank field brings the file back.
Publish and keep the original paper
One of the daily local leading newspapers, carrying both names in full, the father or husband name and the residential address. The whole original paper goes in the file, not a cutting.
Pay only through BharatKosh
The Non Tax Receipt Portal and nowhere else since October 2018. Select the Department of Publication by name, read the amount the portal shows on the day, pay in your own name and print the e-receipt.
Check every date, then post it yourself
Nothing in the file older than one year. Personally or by post or courier only, never through an agent or advocate. Photocopy everything first, because nothing sent in comes back.
Read the notice, then update in the right order
Check every word the day it publishes and download the e-Gazette copy. Then update PAN and Aadhaar, then send the notice with an old-name document to the RTA, then dematerialise.
The Five Papers in the File, and What Is Checked in Each
| The paper | What is checked in it, clause by clause |
|---|---|
| 1. The proforma, in duplicate | That it is the right category format; the existing full name exactly as your documents carry it; the new full name exactly as settled; the father or husband name; the full address with pin code; the post and office or company name where it is a change of name; the signature in the right name for the category; two witnesses complete with signature, full name, address and mobile number |
| 2. The affidavit or undertaking | The same names and address as the proforma, word for word, with wording matching the category. On Rs 100 non-judicial stamp paper as our safe default |
| 3. The original newspaper | The original paper, not a cutting; the paper name and date of publication visible; both names carried; the father or husband name and residential address; dated within the last year |
| 4. Photographs, identity proof and any category paper | Two self attested passport photographs; self attested identity and address proof matching the proforma address; both witnesses proofs; and, in a public notice file, the attested photocopy of the connected document carrying the error |
| 5. The CD, its certificate and the BharatKosh receipt | MS Word, without the witness portion, with the name typed in place of the signature; the certificate that the hard copy and the soft copy are the same; the forwarding letter to the Controller of Publication with a telephone number and email; the e-receipt |
The posting detail is on the sending the file to Delhi page, the change of name wording on the proforma format page and the public notice wording on the public notice proforma page, the charge by category on the fee and undertaking page, the reasons files come back on the rejection reasons page, and the download on the download page.
What a Physical Share Name Change Costs
SEBI's FAQ, as we read it, does not set an RTA fee for these requests. We print none. The costs are the documents and the demat account, and usually not a Gazette notice.
| Item | What we can and cannot tell you |
|---|---|
| ISR-1 and name change request | Ask the RTA; we print no figure |
| Demat account | Your depository participant's charges |
| Courier to the RTA | Your courier's charge |
| Affidavit | SEBI says self-attested documents are enough for most requests |
| Gazette notice | Only for a genuine change other than marriage. Paid on BharatKosh, revised each year and non-refundable |
| What we charge | Quoted on the call. For telling you whether your mismatch is minor, nothing |
Myths About Physical Share Certificate Name Changes
| What people believe | What is actually so |
|---|---|
| Physical shares can be sold as they are | Transfers stopped from 1 April 2019 |
| The company corrects names at its office | The RTA keeps the records |
| Initials need a Gazette | SEBI calls it a minor mismatch |
| Every request needs an affidavit | Self-attested documents, except transmission and duplicates |
| Any change can use an affidavit alone | A non-marriage change needs the Gazette, per SEBI |
| The RTA has no deadline | 30 days for a name change, per SEBI |
| KYC is optional for physical holders | Without it, no service request, per SEBI |
| An heir changes the name on the certificate | That is transmission |
| A marriage change always needs a Gazette | Marriage certificate or passport works |
| The Jharkhand Government Press can publish my notice | Personal notices were stopped in July 2025, as reported |
| Demat can be done in any name | It should match your PAN |
Key Terms in a Physical Share Name Change
| Term | What it means in practice |
|---|---|
| Physical shares | Shares held as paper certificates |
| RTA | Registrar and Transfer Agent of the company |
| Form ISR-1 | SEBI's form for PAN and KYC updates |
| Folio | Your account number with the company |
| Minor mismatch | Initials or a short form of the same name |
| Dematerialisation | Turning paper shares into demat form |
| DP | Depository participant, where your demat account is |
| Transmission | Moving a dead holder's shares to the heir |
| Transposition | Changing the order of joint holders |
| IEPF | The fund that takes long-unclaimed shares |
| Self-attested | A copy you sign and date yourself |
| Table 3 | SEBI's list of seven documents for a minor mismatch |
Physical Share Name Change Help Across Jharkhand
For a family holding old share certificates, the first question is whether the name difference is minor. We compare the certificate, PAN and Aadhaar, and tell you which document SEBI's FAQ asks for. For initials or a spelling slip, we will tell you that you need no Gazette notice, and we charge nothing for telling you. We help families across Jamshedpur, Ranchi, Dhanbad, Bokaro, Deoghar, Hazaribagh and every other district, on scans over WhatsApp.
District pages are linked from the services page.
Send the share certificate, PAN and Aadhaar
Send a photo of the share certificate first, then your PAN and Aadhaar, and the marriage certificate if the change is by marriage. Our first reply tells you whether the mismatch is minor and which document the RTA will want. For initials or a spelling slip, we will tell you that no Gazette notice is needed and charge you nothing. Details on the contact page.
- 📞Call 9540005002
Monday to Saturday, 9 AM to 6 PM - WhatsApp 9540005064
Send your scans here, it is the fastest way - ✉️info@jharkhandnamechange.com
- 📍Ranchi office: Main Building, Near Shaheed Chowk, Ranchi, Jharkhand 834001
- 🏛️Head office (Gazette filing desk): Metro Pillar No. 377, Near Burari Metro Station, Shop No. B-1, Ground Floor, Gali No. 1, Khasra No. 31/12, Hardev Nagar, Jharoda Majra, Burari, Delhi 110084
Physical Share Certificate Name Change: Frequently Asked Questions
Who corrects the name on my physical shares?
What is Form ISR-1?
The certificate says S. R. and my PAN has my full name.
I got married. What does the RTA need?
I changed my name for another reason.
Do I need an affidavit?
How long does the RTA take?
Can I sell physical shares directly?
What if my KYC is not updated?
The shares were my late father's.
Do I need a Gazette notice?
How much of this can you do for us?
Official Sources on Physical Share Name Changes
| Source | What it is used for on this page |
|---|---|
| SEBI, FAQs on investor service requests processed by RTAs | The most important source on this page. Minor mismatch, documents, self-attestation, KYC for physical holders, transfers stopped, timelines |
| SEBI, Form ISR-1 | Title, items that can be updated, self-attested copies |
| What we could not verify | Which form each RTA uses for a name; any RTA fee; transmission papers |
| Our other pages on the neighbouring questions | IEPF claim; demat and mutual fund; CKYC |
Physical Share Name Change in Nine Lines
The short version
- The company's RTA corrects physical share names.
- Update PAN and KYC on Form ISR-1 first.
- Initials or a short name is a minor mismatch.
- Explain it with Aadhaar, PAN or a similar document.
- Marriage uses a marriage certificate or passport.
- Another genuine change needs the Gazette.
- The RTA has 30 days for a name change.
- Then dematerialise; physical transfers stopped in 2019.
- Most old certificates need no Gazette notice.