The specimen wording • Witness block • Nothing older than one year

Public Notice Proforma Format for a Wrongly Written Name

Everything that gets typed in a public notice file, in one place: the specimen proforma with its blanks, the certification line the Department prints inside it, the witness block, the soft copy rule that trips people up, and the forwarding letter. The wording here is the public notice format, for a name that has been wrongly written. It is a different form from the change of name proforma, which opens with hitherto known as and even asks for your employer's name. Use the wrong one and the file comes back with the fee already spent. Both are shown side by side below so you can see at a glance which is yours.

📞 Call 9540005002 WhatsApp 9540005064 The specimen wording

2Original typed copies, plus two witnesses

1Year, the oldest any paper in the file may be

0Witness lines in the soft copy

IVPart of the Gazette of India that carries it

Reviewed by the Jharkhandnamechange.com documentation desk • Updated 18 September 2026

Quick answer

The public notice proforma is the Department of Publication's specimen format for declaring that a name has been written wrongly in records. Its opening line reads that it is for general information that the applicant, son, daughter or wife of a named person and residing at a named address, declares that the name of himself, his father, his mother, his minor son, his minor daughter, his wife or his husband has been wrongly written as a stated version, and that the actual name is or are the correct version or versions respectively, which may be amended accordingly. That word respectively is worth noticing, because it is how one notice can carry several names or several documents at once. The form then carries a certification line saying the applicant has complied with the other legal requirements in this connection, followed by a witness block asking each of two witnesses for a signature, a full name, an address and a mobile number. It goes in as two original typed copies, signed by the applicant in his own correct name. Alongside it travel an undertaking, the original newspaper, two self-attested photographs with identity proof, an attested photocopy of the document carrying the error, a soft copy in MS Word without the witness portion and with the name typed where the signature would be, a signed certificate that the hard and soft copies match, and a forwarding letter to the Controller of Publication with the printing charges. One rule catches people out and appears on no competitor page: the documents must not be older than one year. From Jharkhand the whole set goes by post or courier to Civil Lines, Delhi 110054, because no district in the state has a gazette counter.

The specimen format

The Public Notice Proforma for a Wrongly Written Name, Line by Line

Public notice proforma format for a wrongly written name in the Gazette of India, with the undertaking and witness block — Two original typed copies, signed in your own name, with two witnesses giving a mobile number each.

Here is the Department's specimen wording with the blanks as the form carries them. Read it once as a whole, then take the parts one by one.

The proforma text: "It is for general information that I ______ Son / Daughter / Wife of Shri / Smt ______ residing at ______ declare that name of mine / my father / my mother / my minor son / my minor daughter / my wife / my husband has been wrongly written as ______ in various documents ... the actual name is / are ______ respectively which may be amended accordingly." The form then carries the line: "It is certified that I have complied with other legal requirements in this connection."

Blank One: Your Own Name

Your correct name goes here, the version you want every record to carry at the end. Not the misprinted one. This is the name you will also sign in at the bottom, and it should match the identity proof you attach.

Blank Two: Father, Husband or Guardian

The son, daughter or wife line, with the named person. In Jharkhand this is where a father's name is written, and its spelling has to match the one on the identity papers in the file. If his name is itself the thing being corrected, say so in the declaration part rather than quietly writing the corrected version here.

Blank Three: The Full Residential Address

With the pin code. It has to match the address on the undertaking and on the identity proof, and it is the address that appears in the published notice. A Ranchi address on the form and a Bokaro address on the Aadhaar is the sort of mismatch a counter picks up in seconds.

Blank Four: Whose Name Carries the Error

This is the part that makes the form far more useful than people realise. The printed list covers your own name, your father's, your mother's, your minor son's, your minor daughter's, your wife's and your husband's. So a parent can publish about a child's record, and an adult can publish about a parent's name printed on his own certificate.

Blank Five: The Wrong Version, Quoted Exactly

Reproduce the error, do not describe it. Copy it from the document letter for letter, including a missing letter, a doubled letter, a joined word or a dropped surname. "Wrongly written as RAJIB KUMAR MEHTA" is usable. "Spelling mistake in my name" is not, because an office has nothing to match against its own record.

Blank Six: The Correct Version, and the Word Respectively

The actual name goes here, and the form says is or are and respectively. That plural is deliberate. If you list two or three wrong versions in order, you list the matching correct versions in the same order, and one notice covers them all. This is how a father publishes once for three children, and how one notice covers a marksheet, a certificate and a caste certificate together.

Name the documents, do not write "in various documents" and stop. The form's own phrase is broad, and a notice that leaves it broad gives an office nothing to hold on to. Name each document: the Class 10 marksheet with its roll number and year, the certificate, the caste certificate, the birth entry, whatever applies. A document not named is a document the notice does not speak to, and covering it later means publishing again at the full fee.

A worked example, in our words not the Department's. A Ranchi applicant whose Class 10 marksheet says RAJIB KUMAR MEHTA and whose father is printed as RAM PRASAD would declare that the name of himself and of his father have been wrongly written as RAJIB KUMAR MEHTA and RAM PRASAD in his Jharkhand Academic Council Class 10 marksheet and certificate, roll number and year stated, and that the actual names are RAJIV KUMAR MAHATO and RAM PRASHAD respectively, which may be amended accordingly. Two errors, one notice, one fee.

The second paper

The Undertaking Format and the Certification Line

The proforma does not travel alone. The Department's list for a public notice begins with an undertaking duly signed by the applicant, and the proforma itself carries a certification line inside it. Two different things, and both have to be right.

The certification inside the proforma

The form carries the printed line that it is certified that the applicant has complied with the other legal requirements in this connection. You are not writing this sentence, it is part of the specimen, but you are signing under it. It is the reason the newspaper has to be published before the file goes, not after.

The undertaking as a separate paper

Signed by the applicant, carrying the same names and the same address as the proforma, word for word. It says the statement is true and correct to the best of your knowledge and belief, and that if any legal issue arises at any stage you will be personally responsible for it. That last clause is why a false or careless notice is a bad idea, not merely a wasted fee.

What Must Match Across the Two Papers

What has to match between the proforma, the undertaking and the newspaper
The detail	Why a mismatch matters
The wrong version	If the proforma and the newspaper quote the error differently, the file shows two different errors and the counter cannot tell which one is being declared
The correct version	Spelt identically everywhere, including in the undertaking. A single letter apart and you have published one name and sworn another
The father's or husband's name	It appears in the proforma, in the newspaper matter and on the identity papers. All three have to agree
The address	Same on the proforma, the undertaking and the identity proof, with the same pin code
The list of documents	The certificates named in the proforma should be the ones named in the newspaper matter too

On stamp paper and the notary. The Department's list for a public notice asks for an undertaking duly signed by the applicant. In practice, and because offices in Jharkhand that later receive the gazette copy often want to see it, we prepare the undertaking on Rs 100 non-judicial stamp paper with a notary. It costs little and removes an argument later. The affidavit wording itself is on the name change affidavit page.

Signatures

The Witness Block and Who Signs a Public Notice Proforma

The witness block sits at the foot of the proforma and asks each of two witnesses for a signature, a full name and an address, along with a mobile number. Both original copies carry both signatures, and each witness's self-attested identity and address proof goes into the file.

You sign in your own correct name

A public notice declares that a record is wrong, so nothing of yours is changing and you sign as yourself. This is the opposite of the change of name category, where the Department asks for the copies to be signed in the existing old name.

Two witnesses, with mobile numbers

Real people who can be reached. The mobile number is asked for on the form, so a witness whose number is out of service is a weak point in the file.

Each witness's proof goes in

Self-attested identity and address proof for both. A witness with no proof attached is a witness the file cannot rely on.

Choose witnesses who are not going to disappear. Pick two adults with stable addresses and working numbers, ideally family members or long-standing neighbours in your own district. Avoid a shop owner or an agent's staff member you will never meet again, because if anything is queried later that person is part of your record.

Sign both copies by hand, in the same pen. The proforma goes in duplicate, and both are originals. A photocopy of one signed copy is not a second original, and that alone sends files back.

In order

The Order to Prepare a Public Notice File In

Settle the correct spelling first

Letter by letter, and normally the version your live documents already agree on. Everything below is typed from this one decision, so changing your mind afterwards means starting again.

Write the two lists

Every wrong version in order, and every correct version in the same order. This is what the word respectively in the proforma is for, and it is the difference between one fee and three.

List the documents with roll numbers

Each certificate named, with its roll number and year where it has one. This list goes into the proforma and into the newspaper matter.

Type the proforma in duplicate

The public notice format, not the change of name one. Leave the certification line as printed. Sign both copies in your own name and get both witnesses to sign both.

Prepare the undertaking

Same names, same address, word for word. We put it on Rs 100 non-judicial stamp paper with a notary as the safe default.

Publish and keep the whole paper

One of the daily local leading newspapers, the matter showing the details of the case. Keep the entire original paper, not a cutting.

Prepare the soft copy the way it is asked for

MS Word, without the witness portion, with the name typed where a signature goes. Then the certificate signed by you that the hard and soft copies are the same.

Check the dates, then post it yourself

No paper older than one year. Attach the photographs, identity proof, the attested copy of the wrong document and the BharatKosh receipt, write the forwarding letter, photocopy everything, and post it in your own name.

Type it, do not fill it by hand. The Department's wording asks for the proforma duly typed. A handwritten form is the quickest way to have the file looked at twice, and a typed one also guarantees that both original copies carry exactly the same text.

Do not mix them up

Public Notice Proforma Compared With the Change of Name Proforma

These are two different forms in two different guideline documents. Seeing them beside each other is the fastest way to be sure you are on the right one.

The public notice proforma compared with the change of name proforma for an adult
Point	Public notice, wrongly written	Change of name, adult or major
Opening words	It is for general information that I ... declare that name ... has been wrongly written as	I hitherto known as (old name) ... have changed my name and shall hereafter be known as (new name)
Who it can speak about	You, your father, mother, minor son, minor daughter, wife or husband	The applicant only
Employment details	Not asked for	Asked for. The form carries the post of the applicant and the office or company's name
Who signs, and in which name	The applicant, in his own correct name	The applicant, in the existing old name
Several names at once	Yes, through the is or are ... respectively construction	One applicant, one change
The document carrying the error	An attested photocopy of the connected legal document goes in the file	Not applicable, nothing is wrong anywhere
Newspaper	Published in one of the daily local leading newspapers, showing the details of the case	Advertised in one of the daily local leading newspapers, stating the father's or husband's name along with the residential address
Printing charge in the guidelines	Rs 1,400 for the financial year 2016 to 2017, varying each financial year and from case to case	Rs 1,100 for the same year, and Rs 3,500 for an Indian living abroad

The employment field is the giveaway. If the form in front of you is asking for your post and your office or company's name, you are holding the change of name proforma. A correction has nothing to do with where you work. People filling a downloaded form often puzzle over that field and write something in it, and that is the moment the wrong category gets locked in. The full comparison of the two routes is on the correction against change of name page.

The full process

Central Gazette Public Notice Process From Jharkhand, Step by Step, Once the Proforma Is Typed

No district in Jharkhand has a gazette counter, so the finished set goes from Ranchi, Jamshedpur, Dhanbad, Bokaro or anywhere else in the state to the Department of Publication, Civil Lines, Delhi 110054, and the notice publishes in Part IV of the Gazette of India. As reported in July 2025 the Finance Department stopped personal name change notifications from the Jharkhand Government Press with immediate effect, so there is no state route to weigh against this one.

The Eight Steps of a Central Gazette File Sent From Jharkhand

Fix the correct spelling before typing

The Gazette publishes what is written. One wrong letter means a corrigendum, a second fee and a second wait, so the spelling is settled once and then copied into every paper.

Pick the category, then its proforma

The Department runs twelve separate guideline categories, each with its own form. Public notice for a wrongly written name, change of name for an adult, a different one for a minor, for a maiden surname, for a different surname. Download only the one you need.

Type the proforma in duplicate

Two originals, the error quoted exactly, the correct versions in the same order, every document named. Signed by you in your own name and by two witnesses with their addresses and mobile numbers.

Sign the undertaking

Same names and address as the proforma, word for word, with the clause accepting personal responsibility if a legal issue arises later.

Publish and keep the original paper

One of the daily local leading newspapers, the matter showing the details of the case, with the paper's name and date visible. The whole original paper goes in the file.

Pay only through BharatKosh

The Government fee goes through BharatKosh, the Non Tax Receipt Portal, and nowhere else since October 2018. Print the e-receipt. No agent can pay it on another portal.

Check every date, then post it yourself

Nothing in the file older than one year. Personally or by post or courier only, in your own name. Photocopy the whole set first, because nothing sent in comes back.

Read the notice, then download it

Check every letter and every document name the day it publishes, note the page and issue number, and download the e-Gazette copy of that Part IV issue to keep permanently.

The Five Papers in the File, and What Is Checked in Each

The five papers of a Central Gazette public notice file and what the Department checks in each
The paper	What is checked in it, clause by clause
1. The proforma, in duplicate	That it is the public notice format; the wrong version quoted exactly; the correct versions in the same order; the relationship line where the error is in a parent's name; the father's or husband's name; the full address with pin code; your signature in your own name; two witnesses complete with signature, full name, address and mobile number
2. The undertaking	Signed by the applicant; the same names and address as the proforma; the declaration that the statement is true and correct to the best of your knowledge and belief, with personal responsibility accepted if a legal issue arises
3. The original newspaper	The original paper, not a cutting; the paper's name and date of publication visible; the details of the case shown; the same spelling as the proforma in every place; and dated within the last year
4. Photographs, identity proof and the connected document	Two self-attested passport photographs; identity and address proof matching the proforma address; both witnesses' proofs; and the attested photocopy of the document that carries the error
5. The CD, its certificate and the BharatKosh receipt	MS Word, without the witness portion, name typed in place of the signature; the signed certificate that hard and soft copies are the same; the forwarding letter to the Controller of Publication with a telephone number and email; the e-receipt showing payment to the Department of Publication

The proforma is where files are lost, and there are twelve to choose from. A correction filed on the change of name form, a change filed on the public notice form, or an adult's file on the minor's guardian form all come back. The Government fee already paid is not refunded, because BharatKosh payments are non-refundable. You then have six months to make good a shortcoming the Department points out, after which a fresh application with all new documents is required.

What to select on BharatKosh, field by field. Pay to the Department of Publication, and pick the Ministry, the Pay and Accounts Office and the Drawing and Disbursing Officer by their names in the dropdown, never by a code copied off a website. The codes printed for this office on different websites do not agree with each other, and money paid into the wrong head cannot be traced to your file. The purpose is the publication of the notice in the Gazette of India. Read the amount on the portal on the day you pay, because it is revised each financial year.

How to read the published notice before you rely on it. Open the e-Gazette copy and check five things: that it says Part IV; the date of publication; every wrong version exactly as your documents carry them; every correct version, letter by letter and in the right order; and that each document you listed is actually named in the printed text. Then note the page number and the issue number, because that is what an office will quote back to you.

The posting detail from Jharkhand is on the sending the file to Delhi page, the payment walkthrough on the BharatKosh page, the download on the download page, the rejection reasons on the rejection page, and the fix for a published error on the corrigendum page.

The papers nobody explains

The Soft Copy, the Forwarding Letter and the One-Year Rule

Three requirements sit outside the proforma itself, and between them they account for a large share of returned files.

The soft copy, prepared differently

A CD carrying the print matter in MS Word, without the witness portion, and with the name typed in place of the signature. People copy the signed form into Word exactly as it stands, witnesses and all, and the file comes back. Prepare the soft copy as a separate clean document.

The certificate about the soft copy

A short certificate signed by you declaring that the contents of the hard copies and the soft copy are the same. It is a separate signed paper, not a line inside the proforma.

The forwarding letter

Addressed to the Controller of Publication, sent along with the documents, the printing charges and the photo identity proof. Put a telephone number and an email address on it, because that is how the Department reaches you if something is short.

The documents must not be older than one year. This is stated in the guidelines and almost nobody publishes it. A newspaper page kept from an attempt you abandoned last year, an identity copy you have not refreshed, or a set of papers prepared months ago and left in a drawer can all fail on date alone. Before posting, find the oldest paper in the file and check it.

Nothing you send is returned, in any circumstances, neither the original nor the photocopy. That is the Department's own wording. So never put an original certificate in the file, only an attested photocopy, and photocopy the entire set, newspaper page included, before it leaves Jharkhand. Keep the courier receipt with it.

If the Department points out a shortcoming, you have six months. Make it good inside that window. After it, a fresh application with all new documents is required, which means a new newspaper publication and a new fee, so treat any letter from the Department as urgent.

Cost and time

Public Notice Printing Charges and Time From Jharkhand

Printing charges and timelines for a public notice from Jharkhand
Item	What to expect
What the guidelines print, by category	All for the financial year 1 April 2016 to 31 March 2017, each adding that it varies each financial year and from case to case. Public notice Rs 1,400. Change of name, adult or major, Rs 1,100. Change of name and gender, Rs 1,400. Indian living abroad, Rs 3,500.
What applicants commonly pay now	Commonly around Rs 1,350 for a public notice with the undertaking, Rs 1,100 for an adult change of name and Rs 1,700 for a minor. These are revised each financial year, so read the amount on BharatKosh on the day you pay rather than trusting any website, this one included
Extra names or extra matter	The Department publishes a separate note on details where additional charges are applicable. Several names or several documents in one notice can raise the amount, which is what varying from case to case means, and it is still far cheaper than publishing separately
How it is paid	BharatKosh only, since 1 October 2018. Non-refundable, whether the notice publishes or the file comes back
Newspaper cost	Paid to the paper, not the Department. A public notice showing the details of the case runs longer than a one-line change of name, so it costs more than people expect, and listing several documents lengthens it further
Undertaking and notary	Rs 100 non-judicial stamp paper is the safe default in Jharkhand, plus the notary's charge
Time to publish	Part IV publishes weekly. Allow several weeks from posting, and more if the file travels back and forth. The six-month window to make good a shortcoming is the outer limit before a fresh application is needed
Our charge	Quoted on your papers before you pay anything, and confirmed in writing. We print no service price on any page of this site

The whole journey cost is on the name change cost page, and the gazette stage on its own is on the time and fees page.

Setting the record straight

Myths About the Public Notice Proforma Format

"One gazette proforma fits every case"

There are twelve guideline categories, each with its own form. Public notice, adult change of name, minor, maiden surname, a different surname, name and gender, religion, adoption and more. The category is chosen first, the form second.

"I can handwrite the form"

The wording asks for the proforma duly typed, in duplicate. A handwritten form invites a second look, and two handwritten copies will never match each other exactly.

"A photocopy of the signed form is the second copy"

It is not. Two original typed copies, both signed by you and by both witnesses in ink.

"The soft copy is just the same file"

It is not. The CD carries the print matter without the witness portion, in MS Word, with the name typed where the signature goes. Copying the signed page straight into Word is a common reason for a return.

"Old papers are fine, nothing expires"

The guidelines say the documents must not be older than one year. An old newspaper page or a stale identity copy can fail the file on date alone.

"I can write in various documents and leave it there"

Name each document, with its roll number and year where it has one. A document not named is a document the notice does not cover.

"Two witnesses are a formality"

The form asks each for a signature, a full name, an address and a mobile number, and their identity proofs go in the file. Pick people who can be reached.

"I sign in the wrong spelling since that is what the records say"

No. On a public notice you sign in your own correct name. Signing in the misprinted version is an agent's error, and it makes the file contradict itself.

"An agent can submit the form at the counter"

The Department states only personal submission or post and courier are entertained, and names agents and advocates as not permissible. You post it yourself, in your own name.

Plain meanings

Key Terms in the Public Notice Proforma

Key terms used in the public notice proforma and file
Term	What it means in practice
Proforma	The Department's fixed specimen format for one category of notice. Each of the twelve categories has its own
In duplicate	Two original typed copies, both signed in ink. Not one copy plus a photocopy
Respectively	The word in the proforma that lets several wrong versions be matched to several correct versions in the same order, so one notice covers several names or documents
Certification line	The printed sentence inside the proforma saying the applicant has complied with the other legal requirements in this connection
Undertaking	A separate signed paper stating the contents are true and accepting personal responsibility if a legal issue arises later
Connected legal document	The attested photocopy of the record that actually carries the error. The paper that proves the error exists
CD certificate	Your signed declaration that the hard copies and the soft copy carry the same matter
Forwarding letter	The covering letter to the Controller of Publication, sent with the documents, the printing charges and the photo identity proof
Controller of Publication	The officer the file is addressed to at the Department of Publication, Civil Lines, Delhi 110054
Part IV	The weekly Part of the Gazette of India that carries personal notices

Coverage

Proforma Preparation Across Jharkhand

The form is typed from your scans, so the district does not matter. Send the documents over WhatsApp from anywhere in the state and the wording comes back to you ready to print, sign and post.

RanchiJamshedpurDhanbadBokaroHazaribaghDeogharGiridihDumkaRamgarhMedininagarChaibasaGumlaKhuntiSimdegaGarhwaSahibganj

District pages are linked from the services page.

Send your papers for a format check

Photograph the document carrying the wrong name, one document carrying the correct version, and your Aadhaar. The first reply tells you which of the Department's categories applies, whether the issuing office can fix it without any gazette at all, and if a notice is the route, the exact proforma wording with every wrong version quoted and every document named. If more than one person in the family carries the same error, say so, because the form is built to cover several names in one notice. Details on the contact page.

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FAQ

Public Notice Proforma Format: Frequently Asked Questions

What does the public notice proforma actually say?+

It opens with the words that it is for general information that the applicant, son, daughter or wife of a named person and residing at a named address, declares that the name of himself, his father, his mother, his minor son, his minor daughter, his wife or his husband has been wrongly written as a stated version in documents, and that the actual name is or are the correct version or versions respectively, which may be amended accordingly. It then carries a line certifying that the applicant has complied with the other legal requirements in this connection, and a witness block.

How do I know I have the right proforma and not the change of name one?+

Two quick tests. Read the opening: a public notice says a name has been wrongly written as, while a change of name says I hitherto known as and shall hereafter be known as. Then look for an employment field. The change of name proforma asks for the post of the applicant and the office or company's name; the public notice proforma does not ask about your work at all. If the form wants your employer, you are on the wrong one for a correction.

Can one proforma cover more than one name or more than one document?+

Yes, and the form is written for it. It says the actual name is or are the correct versions respectively. List the wrong versions in order and the correct versions in the same order, and name each document with its roll number and year. That is how a father publishes once for three children, or how one notice covers a marksheet, a certificate and a caste certificate together. Additional names can raise the fee, since the Department publishes a note on details where additional charges are applicable, but it is far cheaper than separate notices.

Do I sign the proforma in my old name or my correct name?+

On a public notice you sign in your own correct name, because nothing of yours is changing, you are declaring that a record carries a mistake. This is the opposite of the change of name category, where the Department asks for the copies to be signed in the existing old name. Agents using one template for both get this wrong and the file comes back.

What exactly goes on the CD or soft copy?+

The print matter in MS Word, without the witness portion, with the name typed in place of the signature. It is not a scan or a copy of the signed page. Along with it goes a certificate signed by you declaring that the contents of the hard copies and the soft copy are the same. Copying the signed form straight into Word, witnesses and all, is one of the commonest reasons a file is returned.

Is there a time limit on the documents in the file?+

Yes, and almost no website mentions it. The guidelines state that the documents must not be older than one year. So a newspaper page saved from an attempt you gave up on last year, or an identity copy you have not refreshed, can fail the file on date alone. Before posting, find the oldest paper in the set and check it.

How many witnesses does the proforma need, and what do they give?+

Two. The block asks each for a signature, a full name and an address, along with a mobile number, and a self-attested copy of each witness's identity and address proof goes into the file. Both original copies carry both signatures in ink. Choose people with stable addresses and working numbers, because if anything is queried later they are part of your record.

Can I fill the proforma by hand?+

Better not to. The Department's wording asks for the prescribed proforma in duplicate duly typed. Typing also guarantees that both original copies carry exactly the same text, which matters because a difference between the two copies is a difference an office can question.

Do I need an affidavit on stamp paper along with the proforma?+

The Department's list asks for an undertaking duly signed by the applicant. Our practice in Jharkhand is to prepare it on Rs 100 non-judicial stamp paper with a notary, because the offices that later receive the gazette copy usually want to see it in that form, and it costs little. The wording is on the name change affidavit page.

What is the fee for a public notice compared with a change of name?+

The guidelines print, for the financial year 2016 to 2017, Rs 1,400 for a public notice, Rs 1,100 for an adult change of name, Rs 1,400 for a change of name and gender, and Rs 3,500 for an Indian living abroad, each adding that the amount varies each financial year and from case to case. What applicants commonly pay now is around Rs 1,350 for a public notice with the undertaking and Rs 1,700 for a minor. These are revised each financial year, so read the amount on BharatKosh on the day you pay.

Who do I address the forwarding letter to?+

The Controller of Publication, at the Department of Publication, Civil Lines, Delhi 110054. The documents, the printing charges and the photo identity proof go with it. Put a telephone number and an email address on the letter, because that is how the Department reaches you if something is short, and a file with no contact details simply sits.

I am in Ranchi. Can I hand the proforma in somewhere in Jharkhand?+

No. No district in Jharkhand has a counter for personal notices, and as reported the Finance Department stopped personal name change notifications from the Jharkhand Government Press in July 2025 with a high level inquiry ordered. The file goes by post or courier to Civil Lines, Delhi 110054, in your own name, since the Department does not entertain submission through agents or advocates. A widely copied listing prints a Jharkhand address with the Delhi pin code, and the gazette office page shows how to spot it.

Who wrote and checked this page

Written and maintained by the Jharkhandnamechange.com documentation desk, led by founder Vipin Chauhan, B.Tech LL.B, with 5+ years filing with the Department of Publication. The proforma opening, the is or are respectively construction, the certification line, the witness block fields, the requirement that the proforma be duly typed in duplicate, the soft copy prepared without the witness portion with the name typed in place of the signature, the forwarding letter to the Controller of Publication, the rule that documents must not be older than one year and the printing charge figures for 2016 to 2017 all come from the Department's own published guidelines for notification of public notice and for change of name for an adult, both linked below. The worked example on this page is written in our own words to show how the blanks are used, and is not the Department's text. Fee amounts move every financial year, so read the current amount on BharatKosh on the day you pay. We are a documentation consultancy and not advocates, and where the issuing office can correct your document without any gazette we will tell you that instead. Who we are is on the about page.

Last reviewed 18 September 2026 • 9540005002 • info@jharkhandnamechange.com • Jharkhandnamechange.com is a private documentation consultancy and is not the Department of Publication, the Controller of Publication, a law firm or any Government office. This page is general information, not legal advice.

Verify it yourself

Official Sources for the Proforma and Guidelines

Department of Publication, guidelines for change of nameWhere the guidelines for notification of public notice, for change of name for an adult or major, for a minor, for a maiden surname and for a different surname all sit, each with its own proforma.
Department of Publication, Government of IndiaThe office at Civil Lines, Delhi 110054, and the Controller of Publication the forwarding letter is addressed to.
e-GazetteWhere the published Part IV notice is searched for and downloaded free.
BharatKosh, Non Tax Receipt PortalThe only channel for the printing charges, and where to read the current amount.
Jharkhand Academic CouncilThe board side, where most correction cases in the state begin.
UIDAIThe Aadhaar rules, which treat a spelling correction and a full name change differently.

Quick Summary

The Public Notice Proforma in Eight Lines

The short version

The opening words are that a name has been wrongly written as a stated version.
The correct version follows, with the words is or are and respectively.
That word respectively lets one notice carry several names or documents.
Name every document, with its roll number and year.
Two original typed copies, signed by you in your own correct name.
Two witnesses, each giving a signature, full name, address and mobile.
The soft copy leaves out the witnesses and types the name in place of a signature.
No paper in the file may be older than one year.

Get the wording right once and the file goes through once.

Send the document with the wrong name and one with the right one, and the exact proforma wording comes back to you ready to print, sign and post.

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