Shares and Mutual Fund Transmission Name Mismatch in Jharkhand: Heirs, Nominees and SEBI Rules
When a parent dies leaving shares or mutual funds, the family must get them moved by transmission. SEBI's FAQ defines it as the process by which securities of a deceased holder go "to the account of the surviving joint holder (s) / nominee / legal heirs". The papers are set out clearly, but a transmission often stalls on a name: the father's name on the share certificate differs from the death certificate, or a married daughter's KYC carries her new surname. Most of these are fixed with documents, not a Gazette notice. We publish Gazette notices, and we say this first.
Five points, in the order you will need them. First, find out whether there is a joint holder or nominee; that decides the papers. Second, a joint holder or nominee gives Form ISR-5, KYC and the death certificate. Third, without a nominee, legal heirs give affidavits, an indemnity bond and no-objection from other heirs, or a succession certificate for larger values. Fourth, check that the deceased's name matches on the certificate and the death certificate, and that each heir's name matches their KYC. Fifth, the shares come to the heir in demat, per SEBI. We publish Gazette notices, and we say plainly that most transmission name problems need none.
What SEBI Says About Transmission of Shares to Heirs
SEBI's FAQs for share registrars (RTAs), under its Master Circular of 23 June 2025, cover transmission in questions 67 to 73. These are the rules for shares of listed companies.
| Point | What SEBI's FAQ says |
|---|---|
| Who can claim | "a joint holder or nominee or legal heir as the case may be" |
| Form | "transmission request form ISR – 5", with KYC details and documents |
| Death proof | "Original death certificate or copy of death certificate" |
| How the heir gets them | Securities are "issued in demat mode only" |
| Time for the registrar | 21 days, per SEBI's timeline table |
Which Transmission Name Case You Have
Transmission name problems usually fall into a few kinds. This sorting is ours, since SEBI's transmission FAQs do not deal with name mismatch.
| What does not match | What it usually is |
|---|---|
| Deceased's initials on the certificate, full name on death certificate | A short form of the same name |
| Death certificate misspelt | A slip at the Registrar |
| Nominee's name in the folio differs from their KYC | A short name, or a married surname |
| Legal heir certificate spells an heir differently | A slip on the heir certificate |
| An heir genuinely changed name | A change needing proof of old and new names |
How to Fix Each Name Problem in a Transmission
Fix names before you send Form ISR-5. This is our practical advice, since SEBI's transmission FAQs set the papers but not how to reconcile names.
| Problem | What usually fixes it |
|---|---|
| Deceased's initials on the certificate | The deceased's Aadhaar or PAN showing the full name |
| Death certificate misspelt | Registrar correction. See death certificate correction |
| Married daughter's surname | Her marriage certificate. See married women |
| Heir's name on the legal heir certificate | Correct it with the issuing authority first |
| Heir genuinely changed name | A Central Gazette notice, then the heir's PAN and demat account |
Transmission Papers With a Nominee, and Without One
SEBI's FAQ 72 sets two routes for heirs where there is no nomination, depending on value. Every paper carries names, so check them all.
| Case | What SEBI's FAQ asks for |
|---|---|
| Surviving joint holder | Form ISR-5 with KYC, and the death certificate |
| Nominee | The transmission request form with KYC, and the death certificate |
| No nominee, above Rs 5 lakh physical or Rs 15 lakh demat | Notarised affidavits from all heirs, or a succession certificate, probate or letters of administration; a notarised indemnity bond; no-objection from non-claimants |
| No nominee, up to Rs 5 lakh physical or Rs 15 lakh demat | A simpler option: a notarised indemnity bond with no-objection from all legal heirs, or a family settlement deed |
Does a Transmission Name Mismatch Need a Gazette Notice?
Usually not. A deceased's initials are explained with Aadhaar or PAN; a death certificate slip goes to the Registrar; a married daughter uses her marriage certificate. A Gazette notice is for an heir's genuine change of name.
| Situation | What usually applies |
|---|---|
| Deceased's initials | Aadhaar or PAN. No Gazette |
| Death certificate slip | Registrar correction. No Gazette |
| Married daughter | Marriage certificate. No Gazette |
| Heir's genuine new name | A Central Gazette notice is the clean route |
How to Claim Shares by Transmission With a Name Mismatch, Step by Step
Get the death certificate
Check the name spelling.
Find each company or fund and folio
From certificates or statements.
Check for a joint holder or nominee
That decides the papers.
Compare the deceased's name everywhere
Certificate, death certificate, PAN.
Fix the death certificate if wrong
At the Registrar.
Check each heir's KYC name
PAN, Aadhaar, demat.
Open a demat account for the heir
Shares come in demat only.
Prepare Form ISR-5 and the papers
Affidavits, bond, no-objection as needed.
Send it to the registrar
Keep a copy and receipt.
Follow up after 21 days
SEBI's timeline.
Central Gazette Process for a Name From Jharkhand, and Where It Fits a Transmission to Heirs
No district in Jharkhand has a gazette counter, so a genuine file goes from Ranchi, Jamshedpur, Dhanbad, Bokaro, Hazaribagh, Deoghar or anywhere else in the state to the Department of Publication, Civil Lines, Delhi 110054, and the notice publishes in Part IV of the Gazette of India. As reported in July 2025 the Finance Department stopped personal name change notifications from the Jharkhand Government Press with immediate effect, so there is no state alternative to fall back on.
The Eight Steps of a Name File Sent From Jharkhand
Settle the final name first
Letter by letter, with the spacing you want, and then use exactly that everywhere, Aadhaar included. A corrigendum after publication is a second fee and a second wait.
Pick the category, then its proforma
A genuine change of name is change of Name Adult or Major. A wrongly typed spelling is the public notice for a wrongly written name. Twelve categories exist and only one is yours.
Type the proforma in duplicate
Two originals with two witnesses giving signature, full name, address and mobile number on both copies. A change of name is signed in the old name; a public notice is signed in your own name.
Fill the employment field if it is a change of name
The adult proforma asks for the post of the applicant and the office or company name. A student or a homemaker should still complete it rather than leaving it blank, because a blank field brings the file back.
Publish and keep the original paper
One of the daily local leading newspapers, carrying both names in full, the father or husband name and the residential address. The whole original paper goes in the file, not a cutting.
Pay only through BharatKosh
The Non Tax Receipt Portal and nowhere else since October 2018. Select the Department of Publication by name, read the amount the portal shows on the day, pay in your own name and print the e-receipt.
Check every date, then post it yourself
Nothing in the file older than one year. Personally or by post or courier only, never through an agent or advocate. Photocopy everything first, because nothing sent in comes back.
Read the notice, then update in the right order
Check every word the day it publishes and download the e-Gazette copy. Then update the heir's PAN and Aadhaar, then the demat account, then send the transmission papers to the registrar.
The Five Papers in the File, and What Is Checked in Each
| The paper | What is checked in it, clause by clause |
|---|---|
| 1. The proforma, in duplicate | That it is the right category format; the existing full name exactly as your documents carry it; the new full name exactly as settled; the father or husband name; the full address with pin code; the post and office or company name where it is a change of name; the signature in the right name for the category; two witnesses complete with signature, full name, address and mobile number |
| 2. The affidavit or undertaking | The same names and address as the proforma, word for word, with wording matching the category. On Rs 100 non-judicial stamp paper as our safe default |
| 3. The original newspaper | The original paper, not a cutting; the paper name and date of publication visible; both names carried; the father or husband name and residential address; dated within the last year |
| 4. Photographs, identity proof and any category paper | Two self attested passport photographs; self attested identity and address proof matching the proforma address; both witnesses proofs; and, in a public notice file, the attested photocopy of the connected document carrying the error |
| 5. The CD, its certificate and the BharatKosh receipt | MS Word, without the witness portion, with the name typed in place of the signature; the certificate that the hard copy and the soft copy are the same; the forwarding letter to the Controller of Publication with a telephone number and email; the e-receipt |
The posting detail is on the sending the file to Delhi page, the change of name wording on the proforma format page and the public notice wording on the public notice proforma page, the charge by category on the fee and undertaking page, the reasons files come back on the rejection reasons page, and the download on the download page.
What a Transmission With a Name Mismatch Costs
SEBI's FAQ, as we read it, sets no registrar fee for transmission. We print none. The costs are the affidavits, bond and heir papers, and usually not a Gazette notice.
| Item | What we can and cannot tell you |
|---|---|
| Form ISR-5 at the registrar | Ask the registrar; we print no figure |
| Notarised affidavits and indemnity bond | Stamp duty and notary fees; Rs 100 stamp paper as our safe default for an affidavit |
| Succession certificate or probate | Court fees. We print no figure |
| Demat account for the heir | Your DP's charges |
| Gazette notice | Only for an heir's genuine new name. Paid on BharatKosh, revised each year and non-refundable |
| What we charge | Quoted on the call. For telling you which names to fix, nothing |
Myths About Transmission and Heirs' Names
| What people believe | What is actually so |
|---|---|
| Heirs get physical certificates | "issued in demat mode only" |
| A succession certificate is always needed | Simpler papers up to Rs 5 lakh physical or Rs 15 lakh demat |
| A nominee needs a court order | ISR-5, KYC and the death certificate |
| Transmission is a name change | It is a transfer to heirs |
| Initials need a Gazette | Usually not |
| A married daughter cannot claim | Her marriage certificate links her names |
| The registrar has no deadline | 21 days, per SEBI |
| Only self-attested copies are needed | Transmission needs notarised affidavits and a bond |
| A Gazette corrects a death certificate | No. The Registrar does |
| The Jharkhand Government Press can publish my notice | Personal notices were stopped in July 2025, as reported |
| Mutual funds follow the same FAQ | Ask the fund's registrar |
Key Terms in a Transmission of Securities
| Term | What it means in practice |
|---|---|
| Transmission | Moving a deceased holder's securities to heirs |
| Form ISR-5 | SEBI's transmission request form |
| Joint holder | A second or third holder on the same folio |
| Nominee | The person named to receive the securities |
| Legal heir | Who claims when there is no nominee |
| Succession certificate | A court's certificate for heirs |
| Probate | A court's confirmation of a will |
| Indemnity bond | A promise to make good any wrong claim |
| No-objection | Other heirs agreeing to the claim |
| Family settlement deed | A written family agreement on sharing |
| RTA | The company's Registrar and Transfer Agent |
| One-and-the-same affidavit | A sworn statement that two names are one person |
Transmission Name Help Across Jharkhand
For a family claiming a parent's shares or funds, the first question is whether every name lines up. We compare the certificates, the death certificate and each heir's KYC, and tell you which paper fixes each gap. For most transmission name problems, we will tell you that you need no Gazette notice, and we charge nothing for telling you. We help families across Ranchi, Jamshedpur, Dhanbad, Bokaro, Deoghar, Hazaribagh and every other district, on scans over WhatsApp.
District pages are linked from the services page.
Send the death certificate, share statement and heirs' PAN
Send the death certificate first, then the share certificate or demat statement, and each heir's PAN and Aadhaar. Tell us whether there is a nominee. Our first reply tells you which names need fixing and which papers the registrar will want. For most transmission name problems, we will tell you that no Gazette notice is needed and charge you nothing. Details on the contact page.
- 📞Call 9540005002
Monday to Saturday, 9 AM to 6 PM - WhatsApp 9540005064
Send your scans here, it is the fastest way - ✉️info@jharkhandnamechange.com
- 📍Ranchi office: Main Building, Near Shaheed Chowk, Ranchi, Jharkhand 834001
- 🏛️Head office (Gazette filing desk): Metro Pillar No. 377, Near Burari Metro Station, Shop No. B-1, Ground Floor, Gali No. 1, Khasra No. 31/12, Hardev Nagar, Jharoda Majra, Burari, Delhi 110084
Shares and Mutual Fund Transmission Name Mismatch: Frequently Asked Questions
What is transmission?
Which form is used?
I am the nominee. What do I need?
There is no nominee. Do we need a court certificate?
What are the simpler papers?
Will we get the share certificates?
How long does it take?
The certificate shows my father's initials.
The death certificate has a spelling mistake.
What about mutual funds?
Do we need a Gazette notice?
How much of this can you do for us?
Official Sources on Transmission of Securities
| Source | What it is used for on this page |
|---|---|
| SEBI, FAQs on investor service requests processed by RTAs, questions 67 to 73 | The most important source on this page. Transmission, Form ISR-5, death certificate, demat only, value routes, 21 days |
| SEBI, same FAQ, question 46 | The minor mismatch rule for service requests |
| What we could not verify | Mutual fund transmission rules; registrar fees; name mismatch handling in transmission |
| Our other pages on the neighbouring questions | Physical share certificates; IEPF claim; nominee name mismatch |
Transmission Name Mismatch in Nine Lines
The short version
- Transmission moves a deceased holder's shares to heirs.
- A joint holder or nominee uses Form ISR-5.
- Without a nominee, the papers depend on value.
- Rs 5 lakh physical or Rs 15 lakh demat is the line.
- Heirs receive the shares in demat only.
- Match the deceased's name on every paper.
- Match each heir's name with their KYC.
- Fix names before affidavits are signed.
- Most transmission name problems need no Gazette notice.