Two ready formats, a typing error and two spellings of one name • Never write "hitherto known as" for a misprint • Where an affidavit helps, and where it does not

Name Spelling Correction Affidavit in Jharkhand: Two Formats and Where They Work

A spelling correction affidavit is the cheapest paper in this whole subject, and the one most often worded wrongly. Its job is to say, on oath, that a name was written wrongly, not that you changed it. One wrong phrase, "hitherto known as", turns a clerk's typing error into a change of name you never made. The Notaries Act lets a notary "administer oath to, or take affidavit from, any person", so the paper itself is easy to get. What is harder is knowing where it works. The Reserve Bank's KYC rule names a Gazette notification or a State Government marriage certificate, not an affidavit. SEBI tells share registrars they "shall not insist on Affidavits" for KYC updates. And a board corrects against its own register, not against your oath. This page gives you two formats and tells you honestly where each one will and will not carry you.

📞 Call 9540005002 WhatsApp 9540005064 See the affidavit format

2Affidavit formats, one for a typing error and one for two spellings

1Phrase that ruins a spelling affidavit: "hitherto known as"

100Rupee non-judicial stamp paper, our safe default

0Gazette notices needed for most single-record spelling errors

Reviewed by the Jharkhandnamechange.com documentation desk • Updated 27 September 2026

Quick answer

Five points, in the order you will need them. First, decide whether it is a correction or a change. A spelling correction affidavit is for a name that was written wrongly. If you chose a new spelling, that is a change of name, and this affidavit is the wrong paper. Second, never use the words "hitherto known as" or "henceforth". Those words declare a change of name. A correction affidavit says the name "has been wrongly written as" in a named document, and what the correct name is. Third, pick the right format. Use Format One for a typing error in one document, and Format Two where two spellings appear across several documents and you need to say both belong to one person. Fourth, get it sworn properly. The Notaries Act lets a notary "administer oath to, or take affidavit from, any person"; type it on non-judicial stamp paper, Rs 100 as our safe default, sign it in front of the notary and keep the original. Fifth, know where it works. It usually helps with an employer, a school or an office that asks for an explanation. It does not replace what the Reserve Bank names for banks, the Gazette notification or a State Government marriage certificate. SEBI says registrars "shall not insist on Affidavits" for KYC updates. And a board such as JAC corrects against the school's admission register. Where the error sits in the original register itself, the Department of Publication's public notice for a wrongly written name is the stronger paper.

Decide this before you type

Spelling Correction Affidavit or Name Change Affidavit: Which One You Need

Name spelling correction affidavit format in Jharkhand on stamp paper — A correction says the record was wrong. A change says you are. The wording decides which you have sworn.

Two affidavits look alike and mean opposite things. A correction affidavit says: my name was always this, and a record got it wrong. A change affidavit says: I was known by one name, and from now on I will be known by another. Swear the wrong one and you have put a false statement on oath, and made the next office's job harder, not easier.

How to tell a spelling correction from a change of name before you make an affidavit
Your situation	Which paper
A clerk typed Sunita as Sunitha on one certificate	Correction affidavit, Format One
Your name is Kumar on some records and Kumaar on others, and you always used Kumar	Correction affidavit, Format Two
A Hindi name written two ways in English	Format Two. See Hindi to English spelling
You chose a new spelling, for numerology or any reason	Not a correction. A change of name. See name change for numerology
The wrong spelling is in the school's own admission register	The affidavit alone rarely settles it. See JAC register wrong spelling
Your father's name is spelt differently	A separate affidavit. See father's name affidavit

The phrase to strike out of any draft you are handed. "Hitherto known as" is the wording of the Department of Publication's change of name form: "I hitherto known as (Old Name)... have changed my name and shall hereafter be known as (New Name)." It has no place in a correction affidavit. If a notary's clerk or a typist gives you a draft with it, ask for it to be retyped. For the full difference, see name correction against name change.

Copy, fill and swear

Name Spelling Correction Affidavit Format One: A Typing Error in One Document

Use this where one document carries a wrong spelling and your other records are right. This is our own format, drafted for Jharkhand; if the office you are sending it to prescribes its own wording, use theirs. Replace everything in brackets.

Affidavit format one: spelling error in one document

AFFIDAVIT

I, [correct full name], son / daughter / wife of [father's or husband's name], aged about [age] years, resident of [full address], Jharkhand [PIN], do hereby solemnly affirm and declare as under:

1. That my correct name is [correct full name], and I have always been known by this name.

2. That in my [name of document, for example Class 10 marksheet / ration card / bank passbook], bearing number [document number], issued by [issuing office], my name has been wrongly written as [wrong spelling].

3. That [correct full name] and [wrong spelling] are the names of one and the same person, that is, myself.

4. That my name is correctly written as [correct full name] in my [list the documents that are right, for example Aadhaar, PAN, passport].

5. That I have not changed my name, and this affidavit is made only to explain the wrong spelling and for its correction.

6. That this affidavit is made for submission to [name of office] and wherever else it may be required.

DEPONENT

VERIFICATION: Verified at [place] on [date] that the contents of this affidavit are true and correct to my knowledge and belief, and nothing material has been concealed.

DEPONENT

Clause 5 is the one that protects you. "I have not changed my name" tells the reading officer in one line that this is a correction and not a change. Many formats online leave it out. Keep it. And in clause 2, name the document and its number, because an affidavit that says only "some documents" explains nothing.

When the spelling differs across records

Name Spelling Correction Affidavit Format Two: Two Spellings, One and the Same Person

Use this where several documents carry two spellings, such as Kumar and Kumaar, or Hembrom and Hembram, and you need one paper that says both are you. Say which spelling is correct and which documents carry which. This, too, is our own format.

Affidavit format two: two spellings across documents

AFFIDAVIT

I, [correct full name], son / daughter / wife of [father's or husband's name], aged about [age] years, resident of [full address], Jharkhand [PIN], do hereby solemnly affirm and declare as under:

1. That my correct name is [correct full name], as written in my [anchor document, for example Class 10 certificate] bearing number [number].

2. That my name is written as [correct full name] in the following documents: [list, with numbers].

3. That my name is written as [other spelling] in the following documents: [list, with numbers].

4. That [correct full name] and [other spelling] are the names of one and the same person, that is, myself, and the difference is only in spelling.

5. That I have not changed my name, and I intend to have the documents in paragraph 3 corrected to [correct full name].

6. That this affidavit is made for submission to [name of office] and wherever else it may be required.

DEPONENT

VERIFICATION: Verified at [place] on [date] that the contents of this affidavit are true and correct to my knowledge and belief, and nothing material has been concealed.

DEPONENT

Name the anchor, or the affidavit settles nothing. An affidavit that says "both spellings are mine" without saying which one is correct leaves every office to choose, and they will choose differently. Clause 1 names the oldest reliable record, usually the Class 10 certificate, as the anchor. For tribal surname spellings, see Hembrom or Hembram.

What the reading officer looks for

The Clauses an Office Reads For in a Spelling Correction Affidavit

An officer reading your affidavit has two minutes and three questions: who is this, what is wrong, and what is right? Every clause should answer one of those. Anything that does not answer one is noise.

The clauses a spelling correction affidavit needs and why
Clause	Why an office reads for it
Full correct name, parentage and address	Identifies you. Match the address to your Aadhaar
The wrong spelling, exactly as printed	So the officer can match it to the record in front of him
The document, its number and issuing office	Without it, the affidavit explains nothing specific
"One and the same person"	The line that links the two spellings
"I have not changed my name"	Marks it as a correction, not a change
The anchor document	Says which spelling is correct and why
Verification with place and date	The closing statement that the contents are true. Without it, it is not an affidavit

How to get it sworn in Jharkhand. Type it on non-judicial stamp paper, Rs 100 as our safe default, bought in your own name. Take it unsigned, with your identity proof, to a notary; the Notaries Act lets a notary "administer oath to, or take affidavit from, any person". Sign in front of the notary, and check the seal and registration number are on it. For the general affidavit rules, see name change affidavit.

The honest part

Where a Spelling Correction Affidavit Works, and Where It Does Not

An affidavit is your own statement on oath. It explains; it does not prove the record wrong. Some offices accept that explanation. Others go by their own rules, which name other papers. Here is what we can tell you from the rules we have read.

Where a spelling correction affidavit is accepted and where other papers are named
The office	What its rule says
Banks	The Reserve Bank's KYC rule names an officially valid document with a Gazette notification or a State Government marriage certificate. It does not name an affidavit. See bank KYC
Share registrars	SEBI says the registrar "shall not insist on Affidavits or Attestation / Notarization or indemnity" for KYC updates. SBI's own shareholders' format is an "Affidavit for Minor Correction in Name"
JAC and school records	Corrected against the school's admission register. The affidavit supports; the register decides. See JAC certificate correction
Employers and recruitment panels	Often helpful to explain a gap, while you correct the record itself
The Gazette public notice for a wrongly written name	The Department's file includes an attested copy of the connected document carrying the error. See public notice for a wrongly written name
Every other office	Ask what it accepts before you swear anything. One phone call saves a stamp paper

Since we also publish Gazette notices, here is the honest version. Most single-record spelling errors need no Gazette notice at all; they need the issuing office to correct its own record, with this affidavit to explain. A public notice earns its cost where the wrong spelling is in the original register itself, or where several offices will each want the same proof. Try the office first. For the difference between the three papers, see affidavit against newspaper against Gazette.

Do it in this order

How to Make a Name Spelling Correction Affidavit in Jharkhand, Step by Step

Decide it is a correction, not a change

The name was written wrongly; you did not choose a new one.

Find your anchor document

Usually the Class 10 certificate, the oldest reliable record.

List every document and its spelling

With document numbers. This list becomes the affidavit.

Ask the office what it accepts

One call tells you whether an affidavit helps there.

Choose Format One or Format Two

One document wrong, or two spellings across several.

Strike out "hitherto known as" and "henceforth"

They declare a change of name.

Type it on non-judicial stamp paper

Rs 100 as our safe default, in your own name.

Swear it before a notary

Sign in front of the notary, and check the seal and registration number.

Hand a copy to the office with the correction request

Keep the original, and show it if asked.

Get the record itself corrected

The affidavit explains; the corrected record is what lasts.

The one rule that holds the whole job together. An affidavit is a bridge, not a destination. It carries you across a gap while the wrong record is corrected. People who swear one and stop there find themselves swearing another at every new office. Correct the record, and you will not need the affidavit again.

The full process

Central Gazette Process for a Name From Jharkhand, and Where a Spelling Affidavit Stops and a Notice Begins

Read this before the rest of this section, because most spelling errors never need it. A typing error in one record is corrected by the office that made it, with the affidavit on this page to explain. This process earns its cost in two cases: where the wrong spelling is in the original register itself, so there is nothing correct to correct against, and where you actually want a new spelling, which is a change of name. For an error, the category is the public notice for a wrongly written name, not change of name. It is printed in full so you can judge which situation you are in, and so you recognise at once when a notice is being sold for a typing error an office could simply fix.

No district in Jharkhand has a gazette counter, so a genuine file goes from Ranchi, Jamshedpur, Dhanbad, Bokaro, Hazaribagh, Deoghar or anywhere else in the state to the Department of Publication, Civil Lines, Delhi 110054, and the notice publishes in Part IV of the Gazette of India. As reported in July 2025 the Finance Department stopped personal name change notifications from the Jharkhand Government Press with immediate effect, so there is no state alternative to fall back on.

The Eight Steps of a Name File Sent From Jharkhand

Settle the final name first

Letter by letter, with the spacing you want, and then use exactly that everywhere, Aadhaar included. A corrigendum after publication is a second fee and a second wait.

Pick the category, then its proforma

A genuine change of name is change of Name Adult or Major. A wrongly typed spelling is the public notice for a wrongly written name. Twelve categories exist and only one is yours.

Type the proforma in duplicate

Two originals with two witnesses giving signature, full name, address and mobile number on both copies. A change of name is signed in the old name; a public notice is signed in your own name.

Fill the employment field if it is a change of name

The adult proforma asks for the post of the applicant and the office or company name. A student or a homemaker should still complete it rather than leaving it blank, because a blank field brings the file back.

Publish and keep the original paper

One of the daily local leading newspapers, carrying both names in full, the father or husband name and the residential address. The whole original paper goes in the file, not a cutting.

Pay only through BharatKosh

The Non Tax Receipt Portal and nowhere else since October 2018. Select the Department of Publication by name, read the amount the portal shows on the day, pay in your own name and print the e-receipt.

Check every date, then post it yourself

Nothing in the file older than one year. Personally or by post or courier only, never through an agent or advocate. Photocopy everything first, because nothing sent in comes back.

Read the notice, then update in the right order

Check every word the day it publishes, download the e-Gazette copy, and then update the Aadhaar first, because the system leverages it for unique identification, and let the PAN, the bank account and any investment records follow after it in that order. Take the notice to each office with the correction request, and keep your affidavit with it.

The Five Papers in the File, and What Is Checked in Each

The five papers of a Central Gazette name file from Jharkhand and what the Department checks in each
The paper	What is checked in it, clause by clause
1. The proforma, in duplicate	That it is the right category format; the existing full name exactly as your documents carry it; the new full name exactly as settled; the father or husband name; the full address with pin code; the post and office or company name where it is a change of name; the signature in the right name for the category; two witnesses complete with signature, full name, address and mobile number
2. The affidavit or undertaking	The same names and address as the proforma, word for word, with wording matching the category. On Rs 100 non-judicial stamp paper as our safe default
3. The original newspaper	The original paper, not a cutting; the paper name and date of publication visible; both names carried; the father or husband name and residential address; dated within the last year
4. Photographs, identity proof and any category paper	Two self attested passport photographs; self attested identity and address proof matching the proforma address; both witnesses proofs; and, in a public notice file, the attested photocopy of the connected document carrying the error
5. The CD, its certificate and the BharatKosh receipt	MS Word, without the witness portion, with the name typed in place of the signature; the certificate that the hard copy and the soft copy are the same; the forwarding letter to the Controller of Publication with a telephone number and email; the e-receipt

The proforma is where files are lost, and there are twelve to choose from. A wrongly typed spelling filed on the change of name form declares henceforth be known as, claiming a change you never made. The Government charge already paid is not refunded, because BharatKosh payments are non-refundable. You then have six months to make good a shortcoming the Department points out, after which a fresh application with all new documents is required.

What to select on BharatKosh, field by field. Pay to the Department of Publication under the Ministry of Housing and Urban Affairs, and pick the Ministry, the Pay and Accounts Office and the Drawing and Disbursing Officer by their names in the dropdown, never by a code copied off a website. The codes printed for this office on different websites do not agree with each other, and money paid into the wrong head cannot be traced to your file. Read the amount on the portal on the day you pay, because it is revised each financial year.

What a Gazette notice will not do for a spelling error. It will not correct the wrong record by itself; the issuing office still has to. And filed in the wrong category, it can do harm: a spelling error filed as a change of name declares "shall hereafter be known as", claiming a change you never made. Since we publish these notices, the honest version is this: try the affidavit and the issuing office first. Our name correction against name change page explains the categories.

The posting detail is on the sending the file to Delhi page, the change of name wording on the proforma format page and the public notice wording on the public notice proforma page, the charge by category on the fee and undertaking page, the reasons files come back on the rejection reasons page, and the download on the download page.

Money, plainly

What a Name Spelling Correction Affidavit Costs in Jharkhand

This is the cheapest paper in the subject. The expensive part is buying something bigger than you need, such as a Gazette notice for a typing error an office could fix on the affidavit alone.

Costs of a name spelling correction affidavit in Jharkhand
Item	What we can and cannot tell you
Non-judicial stamp paper	Rs 100 as our safe default. We do not print a figure as the legal requirement
Typing	Charged by the typist. We print no figure
Notary's fee	Charged by the notary. We print no figure; ask before you sign
The issuing office's correction fee	Set by each office. See the page for that document
A Gazette public notice, if the error is in the original register	Paid only through BharatKosh, revised each financial year, never refunded. See public notice fee
A second affidavit because the first said "hitherto known as"	The whole cost again. Read the draft before you sign
What we charge	Quoted on the call. If you can draft it from this page yourself, we will say so and charge nothing

The mistake that costs the most. Buying a Gazette notice for a single typing error in one record, when the issuing office would have corrected it on this affidavit and your correct documents. Ask the office first. A notice is for an error in the original register, or for many offices at once.

Myths we correct most often

Myths About Name Spelling Correction Affidavits

Common beliefs about spelling correction affidavits and what is actually so
What people believe	What is actually so
Any name affidavit format will do	A change format declares a change you never made
"Hitherto known as" is standard legal wording	It is the change of name wording. Wrong for a misprint
An affidavit corrects the record	It explains. The issuing office corrects the record
A bank must accept my affidavit	The Reserve Bank's rule names the Gazette or a State Government marriage certificate
A share registrar will demand a notarised affidavit	SEBI says it "shall not insist on Affidavits" for KYC updates
JAC will correct my certificate on the affidavit	JAC corrects against the school's admission register
A spelling error always needs a Gazette notice	Most single-record errors do not
Both spellings are fine, so I need not say which is correct	Name the anchor, or every office will choose differently
I can sign it at home and take it to the notary	Sign in front of the notary
A higher value stamp paper makes it stronger	The wording makes it strong, not the stamp
One affidavit settles it for life	Correct the record, or you will swear another at every office

The habit that protects you from all eleven. Ask which published sentence requires the thing being demanded. Apply it to any office, any typist, and to this page. The rules quoted here are in their own words, and the two formats are marked plainly as ours.

Plain meanings

Key Terms in a Name Spelling Correction Affidavit

Key terms used in a name spelling correction affidavit
Term	What it means in practice
Affidavit	A written statement you swear or affirm is true, before an authorised person
Deponent	The person making the affidavit, you
Name correction	Fixing a name written wrongly by mistake
Change of name	Taking a name you did not have. Not what this affidavit is for
One and the same person	The phrase that links two spellings to one person
Anchor document	The record whose spelling you treat as correct, usually the Class 10 certificate
Hitherto known as	Change of name wording. Strike it from a correction affidavit
Non-judicial stamp paper	The stamped paper the affidavit is typed on
Notary	The officer who may "administer oath to, or take affidavit from, any person"
Verification	The closing statement that the contents are true, with place and date
Public notice for a wrongly written name	The Gazette category for an error, not for a change
Issuing office	The office that made the record, and the one that corrects it

Coverage

Spelling Correction Affidavit Help Across Jharkhand

Most spelling errors we see are settled by one well-worded affidavit and a request to the office that made the mistake. We read your documents, find the anchor, and draft the affidavit in the right format, Format One or Format Two, with every document and number in place. If an affidavit and the issuing office are all you need, we will tell you that you need no Gazette notice. We help people across Ranchi, Jamshedpur, Dhanbad, Bokaro, Hazaribagh, Deoghar and every other district, on scans over WhatsApp.

RanchiJamshedpurDhanbadBokaroHazaribaghDeogharGiridihRamgarhDumkaChaibasaMedininagarChatraKodermaGarhwaLateharGumlaLohardagaSimdegaKhuntiGoddaSahibganjPakurJamtaraSaraikela

District pages are linked from the services page.

Send the document with the wrong spelling

Send the document with the wrong spelling first, then your Class 10 certificate and Aadhaar, and any other record that carries your name. Tell us in one line which office you need the affidavit for. Our first reply tells you whether it is a correction or a change, which format fits, and whether the office will accept an affidavit at all. If you can fix it with the issuing office alone, we will tell you that and charge you nothing. Details on the contact page.

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FAQ

Name Spelling Correction Affidavit: Frequently Asked Questions

What is a name spelling correction affidavit?+

A sworn statement that your name was written wrongly in a record, stating the correct name and that both spellings belong to one person. It is not a declaration that you changed your name.

What is the difference between a spelling correction affidavit and a name change affidavit?+

A correction says the record was wrong; a change says you took a new name. A change affidavit uses words like "hitherto known as". A correction affidavit should say the name "has been wrongly written as" in a named document, and that you have not changed your name.

Can I use "hitherto known as" in a spelling correction affidavit?+

No. That is the wording of the Department of Publication's change of name form: "I hitherto known as (Old Name)... have changed my name and shall hereafter be known as (New Name)." It declares a change you never made.

Which format should I use, Format One or Format Two?+

Format One for a typing error in one document. Format Two where two spellings appear across several documents and you need one paper saying both are you, with the correct one named.

What stamp paper value should I use in Jharkhand?+

Rs 100 non-judicial stamp paper is our safe default. We do not print a figure as the legal requirement. If the office you are sending it to asks for a particular value, follow that.

Who can attest the affidavit?+

A notary. The Notaries Act lets a notary "administer oath to, or take affidavit from, any person". SBI's own shareholders' format names a "Notary Public / First Class Magistrate". Sign in front of whoever attests it.

Will my bank accept a spelling correction affidavit?+

Do not count on it. The Reserve Bank's KYC rule names an officially valid document with a Gazette notification or a State Government marriage certificate, not an affidavit. For a spelling difference, ask the bank what it needs. See our bank KYC page.

Can a share registrar demand a notarised affidavit?+

SEBI's form says the registrar "shall not insist on Affidavits or Attestation / Notarization or indemnity" for registering or updating PAN, KYC details and nomination.

Will JAC correct my certificate on an affidavit?+

JAC corrects against the school's admission register, through the school. The affidavit can support the request, but the register decides. See our JAC certificate correction page.

When do I need a Gazette notice instead of an affidavit?+

When the wrong spelling is in the original register itself, so there is no correct record to correct against, or when many offices each want the same proof. The category is the public notice for a wrongly written name, not change of name.

Can one affidavit cover several documents?+

Yes. Format Two lists every document and its spelling. Give document numbers, because an affidavit that says only "some documents" explains nothing.

How much of this can you do for us?+

The reading and the drafting. We read your documents, find the anchor, choose the format and draft the affidavit with every document and number. You sign it before a notary yourself, and we do not promise what any office will accept.

Who wrote and checked this page

Written and maintained by the Jharkhandnamechange.com documentation desk, led by founder Vipin Chauhan, B.Tech LL.B, with 5+ years filing with the Department of Publication. The rules on this page are quoted from the sources' own texts. From the Notaries Act, 1952, section 8(1)(e): a notary may "administer oath to, or take affidavit from, any person". From the Department of Publication's change of name guidelines: the "hitherto known as... shall hereafter be known as" wording, which is why a correction affidavit must not use it. From the Reserve Bank's FAQs on the Master Direction on KYC: the papers a bank accepts for a name difference. From SEBI's Form ISR-1: that a registrar "shall not insist on Affidavits". From SBI's Affidavit for Minor Correction in Name: the shareholders' format and its attestation by a Notary Public or First Class Magistrate. Three limits are declared openly on the page itself rather than buried here. First, both affidavit formats are our own drafting, and an office's prescribed wording takes priority. Second, Rs 100 stamp paper is our safe default, not a figure we print as the legal requirement. Third, we print no typist's or notary's fee. We are a documentation consultancy and not advocates, not notaries, and not the Department of Publication. Who we are is on the about page.

Last reviewed 27 September 2026 • 9540005002 • info@jharkhandnamechange.com • Jharkhandnamechange.com is a private documentation consultancy and is not the Department of Publication, the Controller of Publication, a notary, any bank, board or registrar, any court, a law firm or any Government office. This page is general information, not legal advice.

Verify it yourself

Official Sources on Name Correction Affidavits

Sources used for the name spelling correction affidavit page
Source	What it is used for on this page
The Notaries Act, 1952, section 8(1)(e)	A notary may "administer oath to, or take affidavit from, any person"
Department of Publication, guidelines for change of name of an adult	The most important contrast on this page. The "hitherto known as" wording that belongs to a change, not a correction
Reserve Bank of India, FAQs on the Master Direction on KYC	What a bank accepts for a name difference
SEBI, Form ISR-1	That a registrar "shall not insist on Affidavits"
State Bank of India, Affidavit for Minor Correction in Name	A published shareholders' format, and its attestation
What is ours, not any office's	Both affidavit formats, the Rs 100 stamp paper default, and the advice to name an anchor document

Why this page quotes the rules rather than just printing a format. A format alone tells you what to type. The rules tell you where the typed paper will and will not work, which is the question that saves money. Ask any adviser which published sentence their format rests on.

Quick Summary

Name Spelling Correction Affidavit in Nine Lines

The short version

A correction affidavit says a record got your name wrong.
Never write "hitherto known as" in it.
Use Format One for one wrong document.
Use Format Two for two spellings across documents.
Name the anchor document and every document number.
Say plainly that you have not changed your name.
Swear it before a notary on stamp paper.
Banks, registrars and JAC go by their own rules.
Correct the record itself, and you will not need it again.

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