The Government servant deed route is not yours • You work for a company • And in a steel town your name sits on far more than a pay slip

Name Change for SAIL Bokaro and Tata Steel Employees

Somebody will tell you to use the deed. Read what the Department of Publication's own guidelines actually say before you do. They state: "In case of individuals working with Central government, they may submit a Deed for change of name in accordance with Ministry of Home affairs O.M. 190016/1/87-Estt. dated 12/03/1987." Two words in that sentence decide whether it is yours. "May", which makes it permissive rather than compulsory. And "working with Central government", which is not the same thing as working for a company the Government owns shares in. SAIL is a company, incorporated in 1973 and run under the Ministry of Steel with the Government holding most of the equity. Tata Steel is a private company. Neither makes you a Government servant, and planning your file as though it did is how a steel employee's name change goes wrong in the first week.

📞 Call 9540005002 WhatsApp 9540005064 Why the deed is not yours

2Words in the guidelines that decide whether the deed applies

1Record that outranks every other one you hold, your service record

6Places your name sits in a steel township, not one

0Gazette notices that change an employer record by themselves

Reviewed by the Jharkhandnamechange.com documentation desk • Updated 23 September 2026

Quick answer

Plan it as an ordinary adult name change, and treat your employer's record as the thing everything else has to match. A Bokaro Steel or Tata Steel employee is an employee of a company. So the Central Gazette route for an adult is the route to plan on, with the notification then taken to your own establishment section so the service record is amended, and the rest following from there. The mistake is to start at the employer and hope the papers catch up. The service record is usually the oldest continuous record of your name that exists anywhere, older than your Aadhaar and often older than your bank account, and every later record copied from it. And in a steel town your name is not in one place. It is on the service record, the provident fund, the quarters allotment, the company hospital card, the company school register and the gate pass, and those are separate systems that do not update each other. What we will not print is a SAIL or Tata Steel form number, fee or internal timeline, because those are employer documents we could not verify from a published Government source, and we are not going to invent them.

Start with what does not apply

Why the Government Servant Deed Route Is Not a Steel Employee's Route

Name change for SAIL Bokaro and Tata Steel employees in Jharkhand — A company employee, not a Government servant. The distinction decides the whole file.

This section exists because the advice is given confidently and repeatedly, and because following it costs a steel employee a wasted fortnight before anybody notices.

What the Department of Publication guidelines say about Government servants and how that applies to a company employee
What is actually stated	What follows from it
The guidelines say: "In case of individuals working with Central government, they may submit a Deed for change of name in accordance with Ministry of Home affairs O.M. 190016/1/87-Estt. dated 12/03/1987."	Read it twice. It is one sentence and it carries the whole distinction. Individuals working with Central government, and may submit
The word "may"	Permissive, not compulsory. Even for somebody the sentence does cover, the deed is an option the guidelines allow, not a requirement they impose. Anybody who tells you it is mandatory has not read it
The words "working with Central government"	This is the part that decides your case. It does not say a public sector undertaking, and it does not say a company in which the Government holds shares
SAIL is a company. It is described as a public sector steel corporation under the administrative control of the Ministry of Steel, incorporated on 24 January 1973, with the Government of India owning about 65 per cent of its equity, operating five integrated steel plants including the one at Bokaro	Government ownership of shares is not the same as being the Government. Your appointment is with a company, and your service conditions come from that company's rules rather than from the Central Civil Services rules
Tata Steel is a private company, with its works at Jamshedpur	The question does not even arise here. A Tata Steel employee plans an ordinary adult file and then takes it to the company's own establishment section
What the guidelines do not contain	Any separate provision for public sector undertaking or private company employees. We looked. So plan on the ordinary adult route, which is set out in full further down this page

The honest limit on what we have just told you. We are quoting what the Department of Publication's guidelines say and describing what SAIL and Tata Steel are. We have not found a ruling that decides, in terms, whether a SAIL employee falls inside that Office Memorandum, and we are not going to assert one. What we can tell you is that the sentence says Central government, that the word is may, and that planning the ordinary adult file costs you nothing if it turns out your employer will also accept a deed. Planning the deed and being told it does not apply costs you the whole process over again.

If your establishment section insists on a deed. Ask for the instruction in writing, and ask which rule of the company it comes from. An employer is entitled to prescribe its own internal format for its own records, and that is a perfectly proper thing for it to do. What it cannot do is change what the Department of Publication requires for a gazette file. The two are separate documents for separate purposes, and it is common for both to be needed. Our separate page for Government employees sets out the deed route for those it genuinely covers.

Two employers, one problem

Bokaro and Jamshedpur: A Public Company and a Private One

These two employers dominate two of Jharkhand's largest towns, and the people who work for them get told the same wrong things. Here is where they differ and, more usefully, where they do not.

How a SAIL Bokaro employee and a Tata Steel employee differ and what is the same for both on a name change
SAIL, Bokaro Steel Plant	Tata Steel, Jamshedpur
A public sector company under the administrative control of the Ministry of Steel, with the Government holding most of the equity	A private company. No Government instruction reaches its internal records at all
The plant was incorporated as a limited company in 1964 and started operation in 1972, later merged with SAIL	Works at Jamshedpur, the town built around it. Establishment practice is the company's own
Internal instructions may borrow Government style, including asking for a deed	Internal instructions are set purely by the company's own human resources policy
Both: the employee is an employee of a company, not a Government servant	Both: so the Central Gazette adult route is what to plan on, and the employer's format is an additional internal requirement rather than a substitute
Both: the service record held by the establishment section is the anchor document	Both: and it is usually older than the Aadhaar, which is why it cannot simply be made to match one
Both: the town itself holds your name in several unconnected systems	Both: quarters, hospital, school, gate pass and provident fund, and none of them update each other

The one question to put to your own establishment section, in writing. What does the company require from me to amend my name in the service record, and is a Central Gazette notification sufficient or is an internal format also needed? That single written question saves the fortnight this page exists to save, and the answer is free. Send it before you spend anything.

What we are not printing about either employer. No form number, no internal fee, no departmental timeline and no office room number. Those are employer documents and we verified none of them from a published source, so we print none. Anybody quoting you a confident Bokaro Steel or Tata Steel form number should be asked where they got it, and the answer matters because internal formats change without anybody announcing it.

The record that outranks the rest

Your Service Record Is Older Than Your Aadhaar, and That Changes the Order

On almost every other page of this website we tell readers to settle the Aadhaar first. For a long serving steel employee that advice needs qualifying, and the reason is simply arithmetic.

The service record predates the Aadhaar for most of the workforce

A man who joined Bokaro or Jamshedpur in the nineteen eighties or nineties had a service record decades before anybody had an Aadhaar. So the service record is not a copy of the Aadhaar. The Aadhaar is very often a copy of the service record, made from whatever the employee produced at a camp.

Which means the older record is usually the correct one

Not always, but usually. Before deciding which document is wrong, get an extract of what the service record actually says and read it against everything else. On this subject that extract is the single most useful piece of paper you can obtain, and it is free.

It carries your date of birth as well, and that matters more

Because a superannuation date is calculated from it, and everything about a retirement hangs off that date. Check the year while you are checking the name, because a wrong year is a far harder thing to fix late. Our date of birth correction page covers that route.

And your father's name, which is the commonest mismatch of all

Service records were written by hand from a school certificate that itself may have been written by ear. A father's name spelt two ways is the single most frequent problem we see in employer records, and our father's name mismatch page deals with it.

Never damage a consistent set to match one wrong entry

If four documents agree and the service record does not, the service record is the odd one out and the employer should amend it. If the service record agrees with your school certificate and only the Aadhaar differs, the Aadhaar is the odd one out. Decide which before touching anything.

Get the outcome in writing, and keep it for decades

Whatever the establishment section does, ask for it on paper and file it. The people who read your record at retirement will not be the people who amended it, and in a plant with tens of thousands of employees that gap can be thirty years long.

The free half hour that decides this whole job. Ask your establishment section for an extract of the service record showing your name, your father's name and your date of birth as recorded. Put it on a table with your Aadhaar, your school certificate and your bank passbook. Write down what each one says on one sheet. In a great many cases that sheet is the entire diagnosis, and it costs nothing at all.

The part nobody warns you about

A Steel Township Puts Your Name in Six Places, Not One

This is what makes Bokaro and Jamshedpur different from every other employer on this website. These are company towns. The employer does not only pay you. It houses you, treats you, schools your children and lets you through the gate, and each of those is a separate record that does not learn anything from the others.

Where an employee's name appears in a steel township and why each has to be dealt with separately
Where the name sits	Why it has to be dealt with on its own
1. The service record, with the establishment section	The anchor. Amend this first, because everything else in the list will ask to see that it has been amended
2. The provident fund and pension records	Money, and money follows a name exactly. Whether it sits with EPFO or with a company trust decides which office you write to, which is the next section of this page
3. The quarters allotment	Company housing is allotted against a name and a number. It surfaces at the worst possible moment, when an allotment is transferred, inherited or vacated
4. The company hospital or health card	Where a family is treated. A mismatch here is discovered at an admission counter, which is the one place nobody wants to be arguing about spelling
5. The company school records for your children	A child's certificate carries the father's name as the school wrote it, and that follows the child for life. Our school records page deals with it, and it is far cheaper to fix while the child is still in the school
6. The gate pass, identity card and dependant passes	The daily documents. Usually the easiest to change and the last anybody thinks of, and a stale one is what makes a security desk question everything else
And outside the gate, the ordinary ones	Bank, insurance, vehicle papers and the household records. Nothing in a township updates anything outside it, and nothing outside updates anything in

The mistake that costs the most here. An employee amends the service record, is told it is done, and assumes the township followed. It did not. Two years later a hospital admission or a quarters transfer produces a document in the old name and the whole thing is reopened, usually in a hurry and usually at a bad moment. Make a list of all six before you start and tick them off with a dated acknowledgement each.

The advantage of a company town, which is real. All six of those offices are within a few kilometres of each other and most of them are open on the same days. A steel employee can often close a job in two visits that takes a villager two months, provided the list is made first. That is genuinely the whole trick on this page.

Where the money actually sits

Which Provident Fund Holds Your Money Decides Which Office Corrects It

We learned this the hard way on the coalfields and it applies here for a different reason. Do not assume your provident fund is where you think it is. Ask, and get the answer in writing, because it decides who you write to.

The provident fund question for a steel employee and why it decides the correction route
The position	What it means for a name correction
Many large establishments in India run their own provident fund through a trust rather than through the regional office, under the exemption power in the provident fund law	If yours is such an establishment, there is no regional office to write to. The trust holds the record, the employer administers it, and the correction runs through your own establishment section
Where the fund is not exempted, the record sits with EPFO against a UAN	Then the ordinary route applies and our EPFO and UAN page is the right page for you
We did not verify which arrangement applies at SAIL Bokaro or at Tata Steel	So we tell you to ask rather than guessing on your behalf. One question at the establishment counter settles it: is my provident fund with EPFO or with a company trust
Why this matters more than it sounds	Because people spend weeks on an EPFO portal looking for a record that is not there. We have watched colliery workers do exactly this, which is why our coal mines provident fund page exists at all
Two great employers, a hundred kilometres apart, two different answers	A coal worker at Dhanbad is under a separate statutory fund with its own Commissioner. A steel worker at Bokaro is not. Neither should assume the other's route, and both are told to use the same portal by the same websites
And the nomination, whichever it is	Check it while you are there. A wife recorded decades ago in her maiden form is the commonest entry we find, and our Kumari or Devi page explains the pattern to quote

Ask these two together, in one line, at one counter. Is my provident fund with EPFO or with a company trust, and what name and nomination are recorded against it? Those two answers between them decide most of what follows, and both are yours to be told for nothing.

Do it in this order

How a SAIL Bokaro or Tata Steel Employee Should Change a Name

Get an extract of the service record before anything else

Name, father's name, date of birth, as actually recorded. It is free, it is usually the oldest record you have, and without it you are guessing about which document is the wrong one.

Decide whether this is a correction or a real change of name

A letter written wrongly decades ago is a correction. A surname taken after a marriage, or a name you have decided to change, is a change. They need different evidence and cost different amounts. Our correction against change page settles it.

Ask your establishment section, in writing, what the company requires

And whether a Central Gazette notification alone is enough or an internal format is also needed. Ask before you spend anything, because the answer decides whether you are making one document or two.

Settle the final name letter by letter

Spacing included, and then use exactly that everywhere afterwards. A corrigendum after publication is a second fee and a second wait, and in a township it is six offices told the wrong thing rather than one.

Make the gazette file as an ordinary adult, not as a Government servant

Because the guidelines' deed sentence speaks of individuals working with Central government, and you work for a company. The full process is set out below, and the employment field on the proforma is where your office or company name goes.

Take the notification to the establishment section first

Before the bank, before the Aadhaar, before anything else. The service record is what the rest of the township will ask to see amended, so amending it first turns five more visits into simple ones.

Then the provident fund, whichever one it is

EPFO against a UAN, or the company trust. Check the nomination in the same visit, because that is the entry the money attaches to and nobody looks at it twice in a career.

Then the township, all of it, with a list in your hand

Quarters allotment, hospital card, school records, gate pass, dependant passes. Dated acknowledgement at every one, and cross it off the list as you go.

Then the ordinary records outside the gate

The Aadhaar, the bank, the PAN, the driving licence and the vehicle papers. Nothing inside the township updates any of these.

Keep the whole file together, permanently

The gazette copy, every acknowledgement, the amended service record extract. Somebody will need this at your retirement and it may not be you, and in these two towns the gap between amendment and retirement is routinely twenty five years.

The one promise we will not make. We cannot tell you how long your employer will take, because that is an internal process with no published timeline that we could verify. What we can tell you is that a written request with a dated acknowledgement is the only thing that survives a transfer of officers, and in an establishment this size officers transfer constantly. Ask in writing, keep the receipt, and follow up in writing quoting its date.

The full process

Central Gazette Process for a Name From Jharkhand, and Where It Fits a Steel Employee

Read this before the rest of this section, because for a steel employee this is the main route rather than a side note. You are an employee of a company, so the deed sentence in the guidelines, which speaks of individuals working with Central government, is not the one to plan on. The ordinary adult file is. And it earns its cost here more clearly than on almost any other page of this website, because a steel employee has to satisfy a service record, a provident fund, a township and a set of ordinary records, and one notification carries all of them instead of a separate affidavit at every counter. Read the eight steps and the five papers below as the actual job rather than as background.

No district in Jharkhand has a gazette counter, so a genuine file goes from Ranchi, Jamshedpur, Dhanbad, Bokaro, Hazaribagh, Deoghar or anywhere else in the state to the Department of Publication, Civil Lines, Delhi 110054, and the notice publishes in Part IV of the Gazette of India. As reported in July 2025 the Finance Department stopped personal name change notifications from the Jharkhand Government Press with immediate effect, so there is no state alternative to fall back on.

The Eight Steps of a Name File Sent From Jharkhand

Settle the final name first

Letter by letter, with the spacing you want, and then use exactly that everywhere, Aadhaar included. A corrigendum after publication is a second fee and a second wait.

Pick the category, then its proforma

A genuine change of name is change of Name Adult or Major. A wrongly typed spelling is the public notice for a wrongly written name. Twelve categories exist and only one is yours.

Type the proforma in duplicate

Two originals with two witnesses giving signature, full name, address and mobile number on both copies. A change of name is signed in the old name; a public notice is signed in your own name.

Fill the employment field if it is a change of name

The adult proforma asks for the post of the applicant and the office or company name. A student or a homemaker should still complete it rather than leaving it blank, because a blank field brings the file back.

Publish and keep the original paper

One of the daily local leading newspapers, carrying both names in full, the father or husband name and the residential address. The whole original paper goes in the file, not a cutting.

Pay only through BharatKosh

The Non Tax Receipt Portal and nowhere else since October 2018. Select the Department of Publication by name, read the amount the portal shows on the day, pay in your own name and print the e-receipt.

Check every date, then post it yourself

Nothing in the file older than one year. Personally or by post or courier only, never through an agent or advocate. Photocopy everything first, because nothing sent in comes back.

Read the notice, then update in the right order

Check every word the day it publishes, download the e-Gazette copy, and then take it to your establishment section for the service record first, because the rest of the township will ask to see that it has been amended, and let the provident fund, the quarters, the hospital card, the school records and then the Aadhaar and the bank follow after it in that order.

The Five Papers in the File, and What Is Checked in Each

The five papers of a Central Gazette name file from Jharkhand and what the Department checks in each
The paper	What is checked in it, clause by clause
1. The proforma, in duplicate	That it is the right category format; the existing full name exactly as your documents carry it; the new full name exactly as settled; the father or husband name; the full address with pin code; the post and office or company name where it is a change of name; the signature in the right name for the category; two witnesses complete with signature, full name, address and mobile number
2. The affidavit or undertaking	The same names and address as the proforma, word for word, with wording matching the category. On Rs 100 non-judicial stamp paper as our safe default
3. The original newspaper	The original paper, not a cutting; the paper name and date of publication visible; both names carried; the father or husband name and residential address; dated within the last year
4. Photographs, identity proof and any category paper	Two self attested passport photographs; self attested identity and address proof matching the proforma address; both witnesses proofs; and, in a public notice file, the attested photocopy of the connected document carrying the error
5. The CD, its certificate and the BharatKosh receipt	MS Word, without the witness portion, with the name typed in place of the signature; the certificate that the hard copy and the soft copy are the same; the forwarding letter to the Controller of Publication with a telephone number and email; the e-receipt

The proforma is where files are lost, and there are twelve to choose from. A wrongly typed spelling filed on the change of name form declares henceforth be known as, claiming a change you never made. The Government charge already paid is not refunded, because BharatKosh payments are non-refundable. You then have six months to make good a shortcoming the Department points out, after which a fresh application with all new documents is required.

What to select on BharatKosh, field by field. Pay to the Department of Publication under the Ministry of Housing and Urban Affairs, and pick the Ministry, the Pay and Accounts Office and the Drawing and Disbursing Officer by their names in the dropdown, never by a code copied off a website. The codes printed for this office on different websites do not agree with each other, and money paid into the wrong head cannot be traced to your file. Read the amount on the portal on the day you pay, because it is revised each financial year.

What a gazette will not do for an employer record, however much it cost you. It does not amend a service record by itself, and no establishment section is obliged to act on it the day you produce it. It is the evidence the amendment rests on, not the amendment. You still make a written request to your own establishment section, you still comply with whatever internal format the company prescribes, and you still take a dated acknowledgement. Treat the notification as the strongest paper in a file you are still going to have to carry from office to office. Our name correction against name change page explains which situation you are actually in, because for a single mistyped letter in a service record a gazette is often unnecessary.

The posting detail is on the sending the file to Delhi page, the change of name wording on the proforma format page and the public notice wording on the public notice proforma page, the charge by category on the fee and undertaking page, the reasons files come back on the rejection reasons page, and the download on the download page.

Money, plainly

What a Steel Employee's Name Change Costs in Jharkhand

This is one of the few subjects on this website where a full gazette file is usually the right answer rather than an upsell, and we will explain exactly why before quoting anything.

Costs and non-costs in a SAIL Bokaro or Tata Steel employee name change
Item	What we can and cannot tell you
The Central Gazette charge	Paid only through BharatKosh, revised each financial year and non refundable, so read the amount on the portal on the day you pay rather than trusting any figure on any website including ours. Our name change cost page keeps the working figures
Why it is worth it here specifically	Because you have a service record, a provident fund, a township and a set of ordinary records to satisfy. One notification carries all of them. On a subject with one record to fix we would tell you not to bother, and on most of our pages we do
The newspaper publication	One of the daily local leading newspapers, the whole original paper kept for the file rather than a cutting. Our newspaper page covers the papers read in Bokaro and Jamshedpur
The affidavit or undertaking	On stamp paper, matching the proforma word for word. Our affidavit page covers the wording
Any employer fee or internal format cost	We are printing no figure. These are company documents and we verified nothing about them from a published source. Ask your establishment section and get the answer in writing
Anything paid to somebody who promises to speak to the company	Ask him which section he is going to and what he will hand in. Your establishment section deals with you, an employee, directly, and a written request with a dated acknowledgement is what moves an internal file
Our charge	Quoted on the call, after we have seen the service record extract and your papers, and never before we have told you whether you need us at all

Where we would tell you not to spend anything. If the service record carries one letter differently from everything else you own, and your school certificate, Aadhaar and bank all agree with each other, that is a correction the establishment section can make on a written request with your documents attached. No gazette, no newspaper, no affidavit and no fee to us. Send us the extract and the papers and we will tell you straight away which of the two situations you are in.

The money rule for a company town. In Bokaro and Jamshedpur everybody knows somebody who knows somebody inside the plant. That is exactly the market in which people are charged for access rather than for work. Ask what will actually be handed in, at which section, and on what paper. A real service survives that question.

Set the record straight

Myths About Name Changes for Steel Plant Employees

Common beliefs about name changes for SAIL Bokaro and Tata Steel employees and what is actually correct
What steel employees are told	What is actually so
You are in a PSU, so use the Government servant deed	The guidelines say "In case of individuals working with Central government, they may submit a Deed". SAIL is a company under the Ministry of Steel with the Government holding most of the equity, which is not the same thing. Plan the ordinary adult file
The deed is compulsory for anybody in a Government linked job	The word in the guidelines is "may". Permissive, not compulsory, even for those the sentence does cover. Anybody calling it mandatory has not read the sentence
Tata Steel follows the same rules as SAIL	It does not. Tata Steel is a private company and its establishment practice is its own. No Government instruction reaches its internal records at all
Fix the Aadhaar and the service record will follow	Backwards for most long serving employees. The service record usually predates the Aadhaar by decades, which means the Aadhaar was copied from it rather than the other way round. Get the extract first and read them together
The gazette notification changes the service record	It does not, by itself. It is the evidence the amendment rests on, not the amendment. You still make a written request to your own establishment section and still take a dated acknowledgement
Once the service record is amended, the township follows	It does not. The quarters allotment, the hospital card, the school register and the gate pass are separate systems that learn nothing from each other. Make a list of all six and tick them off
My provident fund is obviously with EPFO	Ask before you assume. Many large establishments run their own fund through a trust, in which case there is no regional office to write to and no UAN to look for. One question at the counter settles it
A coal worker and a steel worker do the same thing	They do not. A coal worker comes under a separate statutory fund with its own Commissioner, as our CMPFO page sets out. Two great employers a hundred kilometres apart, two different funds
The nomination can be looked at later	Later is usually after a death, and then it is the family arguing rather than you asking. Check the nominee's name while you are at the counter anyway, because a wife recorded in her maiden form decades ago is the commonest entry we find
Somebody inside the plant can get it done faster	Ask which section he is going to and what he will hand in. Your establishment section deals with you directly, as an employee, and a written request with a receipt is what actually moves an internal file

The question that starts this job properly. Ask your establishment section two things in one written note: what does my service record record as my name, my father's name and my date of birth, and what does the company require to amend it? Those two answers decide everything on this page, and both are free and both are yours to be told.

Plain meanings

Key Terms in a Steel Employee Name Change

Key terms used when changing a name in SAIL Bokaro or Tata Steel employee records
Term	What it means in practice
Service record	The employer's own record of you, held by the establishment section. The anchor document on this subject, and usually the oldest record of your name anywhere
Establishment section	The department inside the plant that holds service records and personnel matters. Where a written request belongs, and where the dated acknowledgement comes from
Public sector undertaking	A company in which the Government holds shares. SAIL is one, under the Ministry of Steel. Ownership of shares is not the same as being the Government
Maharatna	A status granting a large public sector company significant operational and financial autonomy. Worth knowing because autonomy is exactly why internal rules are the company's own
The deed route	What the guidelines allow for "individuals working with Central government" under an Office Memorandum of 12 March 1987. Permissive, and aimed at a category a company employee is not obviously in
The ordinary adult file	The Central Gazette route for a change of name by a major. What a steel employee should plan on, with the employer's internal format as an addition rather than a substitute
Exempted provident fund	An establishment that runs its own fund through a trust rather than through the regional office. If yours is one, there is no UAN to look for
UAN	The universal account number under EPFO. Only relevant if your establishment is not exempted, which is a question for your own counter
Nomination	The name the money attaches to if you die. Almost nobody checks it twice in a career, and it is the entry that causes families the most difficulty
Township records	Quarters allotment, company hospital card, company school register, gate pass and dependant passes. Five separate systems that do not update each other
Superannuation date	Calculated from the date of birth in the service record. Which makes that year as important as the spelling, and harder to fix late
Corrigendum	A correction to a published gazette notice, within six months. A second fee and a second wait, and in a township it means six offices told the wrong thing. Settle the spelling first

Coverage

Steel Employee Name Change Help in Bokaro, Jamshedpur and Beyond

Two towns in this State were built around a steel plant, and most of our callers on this subject live in one of them. What we do happens before you queue at any counter. We read the service record extract against your school certificate, your Aadhaar and your bank papers, tell you which record is actually the odd one out and which is merely old, tell you whether this is a correction your establishment section can make on a written request or a genuine change of name needing a gazette file, draft the written request and the covering letter, and give you the list of every township record that will need doing afterwards so none of them surfaces two years later. If the answer is one letter to your establishment section, we will say so and charge you nothing. We work across Bokaro, Jamshedpur, Ranchi, Dhanbad and every other district, on scans over WhatsApp, and a family member can send them for you.

BokaroJamshedpurChasAdityapurRanchiDhanbadRamgarhHazaribaghGiridihChaibasaSaraikelaDeogharDumkaChatraKodermaMedininagar

District pages are linked from the services page.

Send the service record and your papers

Send the service record extract first if you can get one, because it is usually the oldest record of your name anywhere and it decides which document is actually wrong. If your establishment section has not given you one yet, send a pay slip and your employee identity card meanwhile. Then your school certificate, your Aadhaar, your bank passbook page and, if you know it, what is recorded as your nomination. Tell us in one line what has happened: a spelling has been pointed out, you are genuinely changing your name, an internal format has been demanded, or somebody has quoted you a price for access. Say which employer and how far you are from superannuation, because both change the order. Our first reply tells you which record is the odd one out, whether this is a correction your establishment section can make on a written request or a real change of name, the wording for that request, and the full list of township records to close afterwards. If the answer is one letter to your establishment section, we will tell you that and charge nothing. Details on the contact page.

📞Call 9540005002
Monday to Saturday, 9 AM to 6 PM
WhatsApp 9540005064
Send your scans here, it is the fastest way
✉️info@jharkhandnamechange.com
📍Ranchi office: Main Building, Near Shaheed Chowk, Ranchi, Jharkhand 834001
🏛️Head office (Gazette filing desk): Metro Pillar No. 377, Near Burari Metro Station, Shop No. B-1, Ground Floor, Gali No. 1, Khasra No. 31/12, Hardev Nagar, Jharoda Majra, Burari, Delhi 110084

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FAQ

Steel Employee Name Change: Frequently Asked Questions

I work at Bokaro Steel Plant. Do I use the Government servant deed?+

Plan on the ordinary adult gazette file instead. The Department of Publication guidelines say "In case of individuals working with Central government, they may submit a Deed for change of name in accordance with Ministry of Home affairs O.M. 190016/1/87-Estt. dated 12/03/1987." Two words matter: may, which makes it permissive, and working with Central government, which is not the same as working for a company the Government owns shares in. SAIL is a company under the Ministry of Steel. Planning the ordinary file costs nothing if your employer will also accept a deed; planning the deed and being refused costs the whole process again.

Is Tata Steel different from SAIL for this?+

On the question of the deed, the issue does not even arise. Tata Steel is a private company and no Government instruction reaches its internal records. Its establishment practice is entirely its own. What is the same for both is everything that matters practically: the service record is the anchor, the gazette notification is the evidence the amendment rests on, the employer's internal format is an addition rather than a substitute, and the township holds your name in several unconnected places.

Which form does the company use, and what does it charge?+

We print no employer form number, fee or internal timeline, because we verified none from a published source. These are company documents and internal formats change without anybody announcing it. Ask your own establishment section in writing and keep the reply. Be careful of any page that prints a confident SAIL or Tata Steel form number, and ask where it came from, because the wrong internal format is a fortnight lost.

Should I fix my Aadhaar first, as your other pages say?+

Not necessarily here, and this page differs from most of our others. A man who joined Bokaro or Jamshedpur in the eighties or nineties had a service record decades before anyone had an Aadhaar, so the Aadhaar was very often copied from the service record rather than the other way round. Get an extract of the service record first and read it against your school certificate, Aadhaar and bank papers. Then decide which is the odd one out, and never damage a consistent set to match a single wrong entry.

Will the gazette notification change my service record automatically?+

No. It is the evidence the amendment rests on, not the amendment itself. You still make a written request to your own establishment section, you still comply with whatever internal format the company prescribes, and you still take a dated acknowledgement. In an establishment of this size officers transfer constantly, and a dated receipt is the only thing that survives that. Follow up in writing quoting the date of the first letter.

I cannot find my UAN. Where is my provident fund?+

Ask before you assume. Many large establishments in India run their own provident fund through a trust rather than through the regional office, and where that is so there is no UAN to look for and no regional office to write to. We did not verify which arrangement applies at SAIL Bokaro or Tata Steel, so we tell you to ask at your own counter rather than guessing for you. If your fund is with EPFO, our EPFO and UAN page is the right one.

My cousin works in the coalfields and was told something completely different.+

He was probably told correctly, for him. A coal worker comes under a separate statutory fund with its own Commissioner and its own Act, and there is no UAN in that system at all. Our coal mines provident fund page sets that out. Two great employers a hundred kilometres apart, two entirely different funds, and the same websites tell both to use the same portal.

I have changed the service record. Is the job finished?+

No, and this is the mistake that costs the most in a company town. Your name also sits on the provident fund, the quarters allotment, the company hospital card, the company school register and the gate pass, and none of those systems learns anything from the others. Make the list before you start and take a dated acknowledgement at each. The advantage of a township is that all of them are within a few kilometres, so this is two visits rather than two months if the list is made first.

What about my children's school certificates?+

Deal with them while the children are still at the school, because it is far cheaper then. A child's certificate carries the father's name as the school wrote it and that follows the child for life, into board records and eventually into employment verification. Our school records page covers the route, and our father's name mismatch page covers what happens when it is not dealt with in time.

Is my date of birth worth checking at the same time?+

Yes, and on this subject it matters more than the spelling. Your superannuation date is calculated from the date of birth in the service record, so everything about your retirement hangs off that year. A wrong year is also far harder to fix late than a wrong letter. Our date of birth correction page covers that route, and the extract you obtain for the name will show you the year anyway.

Somebody inside the plant says he can get it done quickly for a fee.+

Ask him which section he is going to and what paper he will hand in there. Your establishment section deals with you directly, as its own employee, and what moves an internal file is a written request with a dated acknowledgement and a written follow up quoting its date. In Bokaro and Jamshedpur everybody knows somebody inside the plant, which is precisely the market in which people are charged for access rather than for work.

How much of this can you actually do for us?+

We read the service record extract against your school certificate, Aadhaar and bank papers, tell you which record is the odd one out and which is merely old, tell you whether this is a correction your establishment section can make on a written request or a genuine change of name needing a gazette file, draft that request, make the gazette file where one is needed, and give you the list of every township record to close afterwards. Where the answer is one letter to your establishment section, we say so and charge nothing. We are a documentation consultancy and not advocates, not SAIL, not Bokaro Steel Plant, not Tata Steel and not EPFO.

Who wrote and checked this page

Written and maintained by the Jharkhandnamechange.com documentation desk, led by founder Vipin Chauhan, B.Tech LL.B, with 5+ years filing with the Department of Publication. We are unusually careful on this page about which statements come from where, because the subject invites confident invention. From the Department of Publication's published guidelines for change of name for an adult or major: that "In case of individuals working with Central government, they may submit a Deed for change of name in accordance with Ministry of Home affairs O.M. 190016/1/87-Estt. dated 12/03/1987"; that the file is published in Part IV of the Gazette of India; that the documents comprise an undertaking signed by the applicant, the original newspaper, the prescribed proforma in duplicate with signatures, a CD containing the print matter, self attested passport photographs and identity proof, a similarity certificate and a request letter with the fee; and that the specimen form carries a field for the applicant's office or company name. Two words in that first sentence carry the argument of this page, and the page says so expressly: "may", which is permissive rather than mandatory, and "working with Central government", which the guidelines do not extend in terms to public sector undertakings or private companies. The guidelines contain no separate provision for public sector undertaking or private company employees, which the page states rather than filling the silence. The descriptions of the two employers are taken from an encyclopaedia rather than from a statute or a company filing, and we label them as such: that SAIL is an Indian public sector steel corporation designated a Maharatna central public sector enterprise, under the administrative control of the Ministry of Steel, incorporated on 24 January 1973, with the Government of India owning about 65 per cent of its equity and retaining voting control, operating five integrated steel plants at Bhilai, Rourkela, Durgapur, Bokaro and Burnpur; and that the Bokaro plant was incorporated as a limited company in 1964, started operation in 1972, is located in the Bokaro district of Jharkhand and was later merged with SAIL. Five limits are declared openly on the page itself. First, we have not found a ruling deciding in terms whether a SAIL employee falls inside that Office Memorandum, and the page says so rather than asserting one, while explaining why planning the ordinary adult file is the safer of the two errors. Second, we print no SAIL or Tata Steel form number, internal fee, departmental timeline or office location, because these are employer documents we verified from no published source and internal formats change unannounced. Third, we did not verify whether the provident fund at either establishment is with EPFO or administered by a company trust, and the page tells the reader to ask at their own counter rather than guessing on their behalf. Fourth, we describe the general existence of an exemption power allowing establishments to run their own provident fund through a trust without quoting the section's text, because we could not read that provision directly from a Government source while writing. Fifth, we make no promise about how long an employer will take, because there is no published internal timeline we could verify. The framing of a steel employee as a company employee rather than a Government servant, the observation that a long serving employee's service record usually predates the Aadhaar and should therefore be read first, and the list of six township records that do not update each other, are our own working practice and are described as such. We are a documentation consultancy and not advocates, not the Department of Publication, not the Ministry of Steel, not the Steel Authority of India Limited or Bokaro Steel Plant, not Tata Steel and not EPFO. Who we are is on the about page.

Last reviewed 23 September 2026 • 9540005002 • info@jharkhandnamechange.com • Jharkhandnamechange.com is a private documentation consultancy and is not the Department of Publication, the Controller of Publication, the Ministry of Steel, the Steel Authority of India Limited, Bokaro Steel Plant, Tata Steel, the Employees' Provident Fund Organisation, a court, a law firm or any Government office. This page is general information, not legal advice.

Verify it yourself

Official Sources on Name Changes and Steel Sector Employers

Department of PublicationThe office that publishes personal name notices in Part IV of the Gazette of India, and the source of the guidelines quoted on this page, including the sentence about individuals working with Central government and the deed.
e-GazetteWhere a published notice is read and the free copy downloaded, once the file has gone through.
BharatKosh, the Non Tax Receipt PortalThe only route for the Government printing charge since October 2018, and the only place the amount of the day can be read, because it is revised each financial year.
Steel Authority of India LimitedThe company itself, for its plants, its structure and whatever it publishes for employees. The establishment section inside your own plant remains the place a written request belongs.
Ministry of SteelThe ministry with administrative control over SAIL, for the policy background to how a public sector steel company is governed.
Tata SteelThe company itself. A private employer whose establishment practice is its own, which is why this page prints no internal format for it.
Employees' Provident Fund OrganisationFor the ordinary provident fund route, where an establishment is not running its own exempted fund through a trust. Ask your own counter which applies to you.
India CodeThe Government's repository of central Acts and rules, including the provident fund legislation and its exemption provisions.
Unique Identification Authority of IndiaFor the Aadhaar name and date of birth update routes, which on this subject usually come after the service record rather than before it.
Ministry of Home AffairsThe ministry whose Office Memorandum of 12 March 1987 is referred to in the guidelines for individuals working with Central government.

Quick Summary

A Steel Employee Name Change in Eight Lines

The short version

The deed sentence says individuals working with Central government.
It also says may, so it is permissive even for those it covers.
SAIL is a company and Tata Steel is a private company.
So plan the ordinary adult gazette file, not the deed.
Get the service record extract first, because it predates your Aadhaar.
The notification is evidence, not the amendment itself.
Amend the service record before anything else in the township.
Then close all six, because none of them updates another.

Ask your establishment section what the service record says, then send it to us.

Say which employer and how far you are from superannuation. If the answer is one written request to your own section, we will say so and charge you nothing.

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