EPF Transfer Claim (Form 13) Name Mismatch in Jharkhand: Old Member ID, UAN and the Fix
Workers in Jharkhand change jobs often: from a Jamshedpur plant to a Ranchi office, or through contractors on mine and factory sites. Each job opens a new member ID under the same UAN, and the old PF must be transferred on Form 13. EPFO's press release of 17 March 2025 says: "In Transfer claim submission requests, the need for employer's attestation of Aadhaar-verified UANs has been done away with." But if the old member ID was created with a different spelling or date of birth, the transfer can still stall. The fix is in the UAN profile, not a Gazette notice. We publish Gazette notices, and we say this first.
Five points, in the order you will need them. First, check your UAN is Aadhaar-verified; then the employer's attestation is not needed for most transfers, per EPFO. Second, open your service history and look at the name and date of birth on each member ID. Third, if an old member ID has a different name, correct it through the profile correction route, alone or with that employer. Fourth, once the names agree, file Form 13 online. Fifth, if the old employer has closed, EPFO's closed-establishment route applies. We publish Gazette notices, and we say plainly that EPF transfer name problems need none.
What EPFO Changed for PF Transfer Claims in 2025
EPFO's press release of 17 March 2025 set out steps to speed up claims. Two of them matter for a transfer with a name problem.
| Change | What the source says |
|---|---|
| Employer attestation | "the need for employer's attestation of Aadhaar-verified UANs has been done away with", per EPFO |
| Still needing attestation | "Now only 10% transfer claims require member and employer's attestation." |
| Profile correction | Members with Aadhaar-verified UANs "can make corrections in their IDs themselves" |
| Destination office approval | Removed, so funds credit once the source office approves, as reported by Business Today |
Which EPF Transfer Name Mismatch You Have
Transfer name problems usually fall into a few kinds. This sorting is ours.
| What does not match | What it usually is |
|---|---|
| Old member ID name against the UAN profile | A slip by the old employer when it enrolled you |
| Old member ID date of birth against Aadhaar | A slip in the old record |
| Old PF account under a different UAN | A second UAN, not linked to yours |
| Wife's old member ID in her maiden name | A change by marriage |
| Old employer has closed | No employer to sign a correction |
How to Fix Each EPF Transfer Name Mismatch
The fix happens in the member profile, before Form 13. This table is our practical advice, built on EPFO's profile correction route.
| Mismatch | What usually fixes it |
|---|---|
| Old member ID name slip, UAN Aadhaar-verified | Correct it yourself online, per EPFO |
| Old member ID, UAN not Aadhaar-verified | A joint declaration with the old employer. See EPFO and UAN name change |
| Aadhaar itself is wrong | Correct Aadhaar first. See Aadhaar name change |
| Wife's maiden name on an old ID | Profile correction with Aadhaar; keep the marriage certificate ready. See married women |
| Old employer closed | The closed-establishment route on our EPFO page |
Several Member IDs Under One UAN, and a Second UAN
Every new job adds a member ID under your UAN. A transfer moves the money from the old ID to the new one. If the old job gave you a separate UAN, that must be sorted first.
| Situation | What usually applies |
|---|---|
| Old and new IDs under one UAN, names agree | File Form 13 online |
| Old ID has a name slip | Correct the old ID's profile first |
| Old PF under a different UAN | Ask EPFO or your employer how to link or merge it; we print no procedure |
| Taxable and non-taxable parts | The revamped system now separates them, as reported |
Does an EPF Transfer Name Mismatch Need a Gazette Notice?
No, for a slip. EPFO corrects the member profile against Aadhaar, online for Aadhaar-verified UANs or by joint declaration. A wife's maiden name is corrected the same way. A Gazette notice is for a genuine change of name.
| Situation | What usually applies |
|---|---|
| Old member ID slip | Profile correction. No Gazette |
| Date of birth slip | Profile correction against Aadhaar. No Gazette |
| Maiden name on an old ID | Profile correction. No Gazette |
| Genuine new name | A Central Gazette notice, then Aadhaar, then UAN |
How to Transfer PF When the Name Does Not Match, Step by Step
Log in to the EPFO member portal
With your UAN.
Check your UAN is Aadhaar-verified
Fix Aadhaar first if needed.
Open the service history
List every member ID.
Compare the name and date of birth on each ID
Against Aadhaar.
Correct the old ID's profile
Online, or joint declaration.
Wait for the correction to show
Check the profile.
Check for a second UAN
Ask EPFO if you find one.
File Form 13 online
Choose the old and new IDs.
Keep the claim ID
Track the status.
Check the new passbook
The old balance should show.
Central Gazette Process for a Name From Jharkhand, and Where It Fits an EPF Transfer
No district in Jharkhand has a gazette counter, so a genuine file goes from Ranchi, Jamshedpur, Dhanbad, Bokaro, Hazaribagh, Deoghar or anywhere else in the state to the Department of Publication, Civil Lines, Delhi 110054, and the notice publishes in Part IV of the Gazette of India. As reported in July 2025 the Finance Department stopped personal name change notifications from the Jharkhand Government Press with immediate effect, so there is no state alternative to fall back on.
The Eight Steps of a Name File Sent From Jharkhand
Settle the final name first
Letter by letter, with the spacing you want, and then use exactly that everywhere, Aadhaar included. A corrigendum after publication is a second fee and a second wait.
Pick the category, then its proforma
A genuine change of name is change of Name Adult or Major. A wrongly typed spelling is the public notice for a wrongly written name. Twelve categories exist and only one is yours.
Type the proforma in duplicate
Two originals with two witnesses giving signature, full name, address and mobile number on both copies. A change of name is signed in the old name; a public notice is signed in your own name.
Fill the employment field if it is a change of name
The adult proforma asks for the post of the applicant and the office or company name. A student or a homemaker should still complete it rather than leaving it blank, because a blank field brings the file back.
Publish and keep the original paper
One of the daily local leading newspapers, carrying both names in full, the father or husband name and the residential address. The whole original paper goes in the file, not a cutting.
Pay only through BharatKosh
The Non Tax Receipt Portal and nowhere else since October 2018. Select the Department of Publication by name, read the amount the portal shows on the day, pay in your own name and print the e-receipt.
Check every date, then post it yourself
Nothing in the file older than one year. Personally or by post or courier only, never through an agent or advocate. Photocopy everything first, because nothing sent in comes back.
Read the notice, then update in the right order
Check every word the day it publishes and download the e-Gazette copy. Then update Aadhaar, then the UAN profile and every member ID, then file Form 13.
The Five Papers in the File, and What Is Checked in Each
| The paper | What is checked in it, clause by clause |
|---|---|
| 1. The proforma, in duplicate | That it is the right category format; the existing full name exactly as your documents carry it; the new full name exactly as settled; the father or husband name; the full address with pin code; the post and office or company name where it is a change of name; the signature in the right name for the category; two witnesses complete with signature, full name, address and mobile number |
| 2. The affidavit or undertaking | The same names and address as the proforma, word for word, with wording matching the category. On Rs 100 non-judicial stamp paper as our safe default |
| 3. The original newspaper | The original paper, not a cutting; the paper name and date of publication visible; both names carried; the father or husband name and residential address; dated within the last year |
| 4. Photographs, identity proof and any category paper | Two self attested passport photographs; self attested identity and address proof matching the proforma address; both witnesses proofs; and, in a public notice file, the attested photocopy of the connected document carrying the error |
| 5. The CD, its certificate and the BharatKosh receipt | MS Word, without the witness portion, with the name typed in place of the signature; the certificate that the hard copy and the soft copy are the same; the forwarding letter to the Controller of Publication with a telephone number and email; the e-receipt |
The posting detail is on the sending the file to Delhi page, the change of name wording on the proforma format page and the public notice wording on the public notice proforma page, the charge by category on the fee and undertaking page, the reasons files come back on the rejection reasons page, and the download on the download page.
What Fixing an EPF Transfer Name Mismatch Costs
We know of no EPFO fee for a transfer claim or a profile correction. The cost is time, and usually not a Gazette notice.
| Item | What we can and cannot tell you |
|---|---|
| Form 13 transfer claim | No fee that we know of |
| Profile correction | No fee that we know of. Beware anyone charging for the EPFO form |
| Aadhaar correction | UIDAI's current charge. Check at the centre |
| Affidavit, if asked | Stamp paper, Rs 100 as our safe default, plus the notary's fee |
| Gazette notice | Only for a genuine new name. Paid on BharatKosh, revised each year and non-refundable |
| What we charge | Quoted on the call. For telling you which ID to fix, nothing |
Myths About EPF Transfer Name Mismatch
| What people believe | What is actually so |
|---|---|
| The old employer must always sign | Not for Aadhaar-verified UANs, per EPFO |
| Every transfer needs attestation | Only 10%, per EPFO |
| Only EPFO can correct a name | Aadhaar-verified members can correct it themselves |
| A name slip needs a Gazette | No |
| Filing again will fix the rejection | Fix the old member ID first |
| One UAN means one member ID | Each job adds a member ID |
| A second UAN merges by itself | It needs action; ask EPFO |
| Coal mine PF is with EPFO | Often with CMPFO |
| Change Aadhaar to match the old ID | Fix the wrong record, usually the old ID |
| The Jharkhand Government Press can publish my notice | Personal notices were stopped in July 2025, as reported |
| The destination office must approve | Removed, as reported |
Key Terms in an EPF Transfer
| Term | What it means in practice |
|---|---|
| UAN | Universal Account Number, one for your working life |
| Member ID | Your PF account with one employer |
| Form 13 | The PF transfer claim |
| Service history | The list of member IDs under your UAN |
| Aadhaar-verified UAN | A UAN checked against Aadhaar |
| Attestation | The employer's approval of a claim |
| Joint declaration | A correction request signed by member and employer |
| Profile correction | Fixing name, date of birth and similar in EPFO |
| Source office | The EPFO office of the old account |
| Destination office | The EPFO office of the new account |
| CMPFO | Coal Mines Provident Fund Organisation |
| One-and-the-same affidavit | A sworn statement that two names are one person |
EPF Transfer Name Help Across Jharkhand
For a worker whose PF transfer is stuck, the first question is which member ID has the wrong name. We read your service history and Aadhaar, and tell you which ID to fix and how. For a transfer name slip, we will tell you that you need no Gazette notice, and we charge nothing for telling you. We help workers across Jamshedpur, Ranchi, Dhanbad, Bokaro, Ramgarh, Hazaribagh and every other district, on scans over WhatsApp.
District pages are linked from the services page.
Send your UAN service history and Aadhaar
Send a screenshot of your UAN service history first, showing each member ID, then your Aadhaar, and the rejection message if a transfer failed. Our first reply tells you which member ID to fix and how. For a transfer name slip, we will tell you that no Gazette notice is needed and charge you nothing. Details on the contact page.
- 📞Call 9540005002
Monday to Saturday, 9 AM to 6 PM - WhatsApp 9540005064
Send your scans here, it is the fastest way - ✉️info@jharkhandnamechange.com
- 📍Ranchi office: Main Building, Near Shaheed Chowk, Ranchi, Jharkhand 834001
- 🏛️Head office (Gazette filing desk): Metro Pillar No. 377, Near Burari Metro Station, Shop No. B-1, Ground Floor, Gali No. 1, Khasra No. 31/12, Hardev Nagar, Jharoda Majra, Burari, Delhi 110084
EPF Transfer Claim Name Mismatch: Frequently Asked Questions
Does my old employer need to sign my PF transfer?
How many transfers still need attestation?
Why did my transfer get stuck?
Can I correct the old member ID myself?
My UAN is not Aadhaar-verified.
The old company has closed.
I have two UANs.
My old ID has my maiden name.
I worked in a coal mine.
Does the new EPFO office approve the transfer?
Do I need a Gazette notice?
How much of this can you do for us?
Official Sources on EPF Transfer Claims
| Source | What it is used for on this page |
|---|---|
| EPFO, press release on steps to streamline claim settlement, 17 March 2025 | The most important source on this page. Attestation removed for Aadhaar-verified UANs, 10%, self-correction |
| Business Today, on EPFO's revamped Form 13 | Destination approval removed, taxable split, as reported |
| What we could not verify | EPFO's April 2025 Form 13 release; UAN merging; current transfer screens |
| Our other pages on the neighbouring questions | EPFO and UAN name change; EPS Form 10D; CMPFO |
EPF Transfer Name Mismatch in Nine Lines
The short version
- Each job adds a member ID under one UAN.
- Form 13 moves PF from the old ID to the new one.
- Aadhaar-verified UANs need no employer attestation, per EPFO.
- Check the name on every member ID first.
- Fix an old ID's name through profile correction.
- Fix Aadhaar first if Aadhaar is wrong.
- A second UAN is a separate problem.
- Coal workers are often under CMPFO.
- A transfer name slip needs no Gazette notice.