Name Change in Disability Certificate and UDID Card in Jharkhand
Most pages on this website describe records where the rules are silent about names, where nothing can be edited, and where nobody will say who is responsible. This subject is the opposite, and it is worth knowing that before you walk into any office. The Rights of Persons with Disabilities Act 2016 says that "The certificate of disability issued under this section shall be valid across the country", and it gives a right of appeal: "Any person aggrieved with decision of the certifying authority, may appeal against such decision." The rules made under it name the application form, give the medical authority one month to issue the certificate, require written reasons on a named form where an application is refused, and say plainly that "No other proof of residence shall be demanded from the applicant who has aadhaar or aadhaar enrollment number." You are not asking for a favour here. You are asking for something the law already provides.
Ask for the existing record to be corrected. Do not apply again under the corrected name. That one sentence prevents the commonest and most damaging mistake on this subject. The Unique Disability ID system is described by a Government of India institute as an "end-to-end integrated system for Issuance of Universal ID & Disability Certificates for Person with Disabilities", built for "Online availability of data of Person with Disabilities across country through a centralized web application" and expressly for "Non-duplication of PwDs data". Non-duplication means a second application in a slightly different name is precisely what the system is designed to catch. A person who applies afresh to escape a spelling does not end up with a corrected record; they end up with two records and a much harder problem. The same official description lists "Online renewal and update of information by Person with Disabilities" among the system's own functions, which tells you that updating your information is a designed part of it rather than an exception somebody has to be persuaded to allow. And a correction of a spelling is not a fresh assessment of disability. The Act's assessment provisions are about assessing the extent of a specified disability. A name is a particular, not an assessment, and your application should say so in those words. Keep the certificate you already hold, do not surrender it, and read the section below on what the Act and the rules already give you, because it is more than most people are ever told.
What the Disability Rights Act and Rules Already Give You in Writing
We build these pages by reading the law rather than other websites. On most subjects that produces silence. Here it produced a list, and the list is the most useful thing we can give you.
| What the law says | What it means at the counter |
|---|---|
| "The certificate of disability issued under this section shall be valid across the country." | A Jharkhand certificate works everywhere in India. Nobody in another State may treat it as a local paper, and a family that has moved does not need to start again |
| Application is made in Form IV to a medical authority or other notified competent authority | A named form. Ask for it by that name. On most subjects this website has to tell readers that no form number exists, and here one does |
| The application is accompanied by "proof of residence", "two recent passport size photographs" and an "aadhaar number or aadhaar enrollment number, if any" | Note the words if any. Unlike several schemes on this website, the rules here do not make an Aadhaar an absolute condition of applying |
| "No other proof of residence shall be demanded from the applicant who has aadhaar or aadhaar enrollment number." | A protection, and a quotable one. If you have given an Aadhaar and somebody asks for three more residence papers, this sentence is your answer |
| "The medical authority shall issue the certificate of disability within a month from the date of receipt of the application." | One month, written in the rules. Which is why the date of receipt matters so much, and why you should never hand in an application without getting it acknowledged |
| Where an applicant is found ineligible, the medical authority "shall convey the reasons to him in writing under Form VIII" | A refusal must be explained, on paper, on a named form. A verbal no is not what the rules provide for. Ask for the written reasons |
| A permanent certificate is issued where there are no chances of variation of the disability over time, and otherwise a certificate indicating the period of validity | So two different documents exist and they behave differently. Know which one you are holding before you plan anything around it |
| Certificates issued under the earlier 1995 Act "shall continue to be valid" after the new Act began | Do not surrender an old certificate. An older document with an older spelling is still a document, and it is evidence of what was recorded and when |
| The State Government is to ensure that the certificate is granted on an online platform, and there is a right of appeal against a certifying authority's decision | So there is a system behind the counter and a route above it. Both of those are dealt with further down this page |
The Disability Certificate and the UDID Card Are Two Documents From One System
People telephone us saying the name on their card is wrong, and the first thing we have to establish is which of the two papers they are holding. They come out of the same system but they are not the same document.
| The certificate of disability | The UDID card |
|---|---|
| A document issued by a certifying authority after an assessment, under the Act and the rules made under it | An identity card issued through the Unique Disability ID system, described officially as giving a Unique Disability Identity Card to each person with disabilities |
| Its legal standing comes from the Act itself, which says it "shall be valid across the country" | Its purpose is described as "transparency, efficiency and ease of delivering the government benefits" along with uniformity |
| The thing a college, an employer, a bank or an office is usually actually asking to see | The thing people carry, and the thing whose name is most often noticed to be wrong first, because it is looked at more often |
| Issued in a form the rules prescribe, with either permanent validity or a stated period of validity | Produced by the same portal, which is described as an "end-to-end integrated system for Issuance of Universal ID & Disability Certificates" |
| Correct this, and the card should follow, because the certificate is the document with legal standing behind it | Correcting only the card while the certificate still carries the old spelling leaves the real problem in place |
| Where the name on the certificate itself is wrong, the request goes to the authority that issued it | The official description of the system lists "Online renewal and update of information by Person with Disabilities" among its own functions |
Never Apply Again Under the Corrected Name to Fix a UDID Spelling
This is the single most expensive mistake made on this subject, and it is made with the best intentions. A family finds the spelling wrong, the correction route looks slow, and somebody suggests simply applying afresh with the right name. It does not work, and it makes things worse.
You end up with two records, not one correct one
The first record does not disappear because a second one was made. You now have a problem that has to be untangled rather than a spelling that had to be corrected, and untangling is always the harder job.
The old record is still the one with history
Benefits taken, concessions used, admissions and employment records that quoted the earlier number. A fresh record has none of that behind it, and the old one does not stop existing.
A second assessment is a burden nobody needs
An application is followed by an assessment by the certifying authority. Nobody should be put through that again because of a spelling, and a correction request does not require it.
It can look like something it is not
Two records for one person in a database built to prevent exactly that will be questioned, and the questions will land on the family. An honest correction never puts you in that position.
The correction route exists and is named
The system's own description includes renewal and update of information by the person with the disability. Use the route that exists rather than the one that seems quicker.
If a second record already exists, say so first
Do not hide it and hope. Disclose it in writing, with both papers attached, and ask for the position to be regularised. A problem you declared yourself is a very different thing from one that was discovered.
A Name Correction Is Not a Fresh Disability Assessment
A great many families live with a wrong spelling for years because of one fear: that touching the certificate will reopen everything and put the person through the whole assessment again. It is worth separating the two things carefully.
| What an assessment is | What a correction of particulars is |
|---|---|
| The Act says the Central Government "shall notify guidelines for the purpose of assessing the extent of specified disability in a person" | A spelling is not an extent. A name is a particular recorded on a document, and correcting it does not touch the finding the certificate records |
| The certifying authority "shall assess the disability of the concerned person in accordance with relevant guidelines" and then issue the certificate | Your request is not asking anybody to assess anything. It is asking for the person's name on an existing finding to be written correctly |
| Where the disability may vary over time, the certificate carries a period of validity, and that is the design | That periodic review is a separate thing with its own reason. Do not confuse it with a correction, and do not let anybody else confuse the two either |
| A permanent certificate is issued where there are no chances of variation of the disability over time | A permanent certificate with a wrong spelling is still a permanent certificate. Correcting the spelling is not a reason to convert it into something else |
| How to keep the two apart in your application | Say it in words: this is an application for correction of particulars in an existing certificate and is not a request for fresh assessment. Put that sentence in. It is short and it does real work |
| What we have not verified, said plainly | We did not find a published rule that expressly states a correction of particulars never triggers a re-assessment. So we are giving you the distinction the Act itself draws and the words to use, not a guarantee about how a particular office will handle it |
Written Reasons, the One Month and the Statutory Right of Appeal
On most subjects on this website, a refusal is the end of the practical road and we have to say so honestly. Here it is not, because an appeal is written into the Act itself.
Get the application acknowledged on the day
The rules give the medical authority one month from the date of receipt. That clock cannot start, and cannot be proved to have started, without an acknowledgement in your hand.
Ask for the reasons in writing if you are refused
The rules provide that where an applicant is found ineligible, the authority shall convey the reasons in writing under Form VIII. A verbal refusal is not what the rules describe.
Read the reasons before you react
Sometimes a refusal turns on a missing paper rather than the merits, and that is fixed by sending the paper. The written reasons tell you which kind of no you have received.
Find out the State's prescribed time and manner
The Act leaves both to the State Government. Ask the issuing office in writing what the prescribed appeal period and route are, and note the date you asked, because that request is itself useful paper.
Appeal on paper, briefly
What you asked for, what was decided, why you say it was wrong, and what you want done. Attach the written reasons and the acknowledgement. Short beats long in front of any authority.
Keep the whole file together
Application, acknowledgement, reasons, appeal, and every certificate you have ever held including an older one. The file is what speaks for you when officers change.
How to Correct a Name in a Disability Certificate and UDID Card in Jharkhand
Work out which document is wrong
The certificate, the card, or both. The certificate is the document with legal standing, so if it carries the wrong spelling that is where the work belongs, and the card should follow it.
Put it beside the Aadhaar and the family papers
The school certificate, the birth certificate, the bank passbook. Decide which spelling the whole household is going to carry before you ask anybody to change anything.
Do not apply afresh, whatever anybody suggests
The system is built for non-duplication. A second application makes two records instead of one corrected one, and that is a worse position than the one you started in.
Write to the authority that issued the certificate
Not to a general office. The issuing authority is the one that can correct its own record, and its name is usually printed on the certificate you already hold.
Say expressly that this is a correction of particulars
And that it is not a request for a fresh assessment. One sentence, near the top. It answers a question the office would otherwise ask, and it settles a fear the family has.
Attach the right papers and nothing extra
The existing certificate, the Aadhaar, the document that shows the correct spelling. If you give an Aadhaar, no other proof of residence may be demanded, and that is the rules' own wording.
Get it acknowledged, with the date
Because the rules run a one month timeline from the date of receipt. Never hand in an application without taking a receipt away with you, however friendly the counter is.
Keep the old certificate, do not surrender it
Certificates issued under the earlier 1995 Act continue to be valid, and any certificate you have held is evidence of what was recorded and when. Photocopy everything you hand over.
Ask for the card to be reissued after the certificate is corrected
In the same application or a following one. Renewal and update of information is named as a function of the system, so this is a request within its own design.
If refused, ask for the reasons in writing
The rules provide for written reasons on Form VIII where an applicant is found ineligible. Read them before deciding what to do next.
Use the appeal the Act gives you
Ask the office in writing for the State's prescribed appeal time and manner, then appeal briefly, with the reasons and the acknowledgement attached.
Then settle the records that read this one
Aadhaar, school and board records, bank account. One agreed spelling across everything is the real goal, and our name spelling correction page explains how to choose it.
Central Gazette Process for a Name From Jharkhand, and Where It Fits a Disability Certificate
No district in Jharkhand has a gazette counter, so a genuine file goes from Ranchi, Jamshedpur, Dhanbad, Bokaro, Hazaribagh, Deoghar or anywhere else in the state to the Department of Publication, Civil Lines, Delhi 110054, and the notice publishes in Part IV of the Gazette of India. As reported in July 2025 the Finance Department stopped personal name change notifications from the Jharkhand Government Press with immediate effect, so there is no state alternative to fall back on.
The Eight Steps of a Name File Sent From Jharkhand
Settle the final name first
Letter by letter, with the spacing you want, and then use exactly that everywhere, Aadhaar included. A corrigendum after publication is a second fee and a second wait.
Pick the category, then its proforma
A genuine change of name is change of Name Adult or Major. A wrongly typed spelling is the public notice for a wrongly written name. Twelve categories exist and only one is yours.
Type the proforma in duplicate
Two originals with two witnesses giving signature, full name, address and mobile number on both copies. A change of name is signed in the old name; a public notice is signed in your own name.
Fill the employment field if it is a change of name
The adult proforma asks for the post of the applicant and the office or company name. A student or a homemaker should still complete it rather than leaving it blank, because a blank field brings the file back.
Publish and keep the original paper
One of the daily local leading newspapers, carrying both names in full, the father or husband name and the residential address. The whole original paper goes in the file, not a cutting.
Pay only through BharatKosh
The Non Tax Receipt Portal and nowhere else since October 2018. Select the Department of Publication by name, read the amount the portal shows on the day, pay in your own name and print the e-receipt.
Check every date, then post it yourself
Nothing in the file older than one year. Personally or by post or courier only, never through an agent or advocate. Photocopy everything first, because nothing sent in comes back.
Read the notice, then update in the right order
Check every word the day it publishes, download the e-Gazette copy, and then work through the Aadhaar first, then the certificate with the issuing authority, then the card, then the school, board and bank records. Keep every earlier certificate rather than surrendering it.
The Five Papers in the File, and What Is Checked in Each
| The paper | What is checked in it, clause by clause |
|---|---|
| 1. The proforma, in duplicate | That it is the right category format; the existing full name exactly as your documents carry it; the new full name exactly as settled; the father or husband name; the full address with pin code; the post and office or company name where it is a change of name; the signature in the right name for the category; two witnesses complete with signature, full name, address and mobile number |
| 2. The affidavit or undertaking | The same names and address as the proforma, word for word, with wording matching the category. On Rs 100 non-judicial stamp paper as our safe default |
| 3. The original newspaper | The original paper, not a cutting; the paper name and date of publication visible; both names carried; the father or husband name and residential address; dated within the last year |
| 4. Photographs, identity proof and any category paper | Two self attested passport photographs; self attested identity and address proof matching the proforma address; both witnesses proofs; and, in a public notice file, the attested photocopy of the connected document carrying the error |
| 5. The CD, its certificate and the BharatKosh receipt | MS Word, without the witness portion, with the name typed in place of the signature; the certificate that the hard copy and the soft copy are the same; the forwarding letter to the Controller of Publication with a telephone number and email; the e-receipt |
The posting detail is on the sending the file to Delhi page, the change of name wording on the proforma format page and the public notice wording on the public notice proforma page, the charge by category on the fee and undertaking page, the reasons files come back on the rejection reasons page, and the download on the download page.
What a Disability Certificate and UDID Name Correction Costs in Jharkhand
| Item | Cost | Time |
|---|---|---|
| Deciding which spelling the household will carry | Nothing, and it has to be done first. The certificate, the Aadhaar and the school or birth record on one table, read letter by letter. Choose once and carry that everywhere | Half an hour |
| A written application for correction of particulars | Paper and postage. Addressed to the authority that issued the certificate, stating that it is a correction and not a request for fresh assessment | The rules give one month from the date of receipt for issuing a certificate |
| Getting the application acknowledged | Nothing, and never skip it. The one month runs from the date of receipt, and an acknowledgement is the only way to show when that was | Same day, at the counter |
| Asking for written reasons after a refusal | Nothing. The rules provide that reasons are conveyed in writing on Form VIII where an applicant is found ineligible, so this is asking for what the rules already require | Ask in writing and note the date |
| An appeal against the certifying authority's decision | A right given by the Act itself. The time and manner are left to the State Government to prescribe, and we have not verified Jharkhand's, so we print no period and no fee | Ask the issuing office in writing for the prescribed time and manner |
| The correction or reissue of the card itself | We print no fee, because we verified none. The portal pages would not open for us, and the system's own description names renewal and update of information as one of its functions | Not stated in any source we could read |
| Correcting the Aadhaar, where that is the record that is wrong | Aadhaar charges a fee per attempt with no refund and limits how often a name may be updated. Get the request right the first time | Set by the enrolment centre |
| Government printing charge, only in a genuine change of a person's own name | The guidelines print Rs 1,100 for an adult change of name and Rs 1,400 for a public notice, for FY 2016 to 2017, each with the caveat that the charge varies each financial year and from case to case. What BharatKosh shows on the payment screen the day you pay is the figure that counts | Part IV publishes weekly, so allow several weeks from posting |
| Our charge | Quoted on your papers before you pay anything, and confirmed in writing. We print no service price on any page of this site | |
Myths About Disability Certificate and UDID Name Corrections
| What families are told | What is actually so |
|---|---|
| Just apply again with the correct spelling, it is faster | The most damaging advice on this subject. The system's published objectives include "Non-duplication of PwDs data". A second application makes two records, not one corrected one, and the first does not go away |
| Touching the certificate means the whole assessment starts again | Assessment is about the extent of a specified disability, under guidelines notified for that purpose. A spelling is a particular, not an extent. Say in your application that you are asking for a correction of particulars and not a fresh assessment |
| A certificate from Jharkhand will not be accepted in another State | The Act says "The certificate of disability issued under this section shall be valid across the country." That is the whole answer, and it is worth carrying in writing |
| They can ask for as many residence proofs as they like | The rules say "No other proof of residence shall be demanded from the applicant who has aadhaar or aadhaar enrollment number." Quote it politely if you are asked for a pile of papers |
| There is no time limit, so it will take as long as it takes | The rules say "The medical authority shall issue the certificate of disability within a month from the date of receipt of the application." Which is exactly why the acknowledgement matters so much |
| If they say no, that is the end of it | It is not. A refusal is to be conveyed in writing on Form VIII, and the Act gives a right of appeal to "Any person aggrieved with decision of the certifying authority" |
| An Aadhaar is compulsory before you can even apply | The rules ask for an "aadhaar number or aadhaar enrollment number, if any". Those last two words matter, and they are unlike several schemes described elsewhere on this website |
| The old certificate from before the new Act is useless now, throw it away | Keep it. Certificates issued under the earlier 1995 Act "shall continue to be valid", and any certificate you have held is evidence of what was recorded and when |
| Fix the card and the certificate will sort itself out | The other way round. The certificate is the document with legal standing behind it, so correct that first and ask for the card to be reissued to match it |
| A gazette notification is needed to correct the spelling | No. This is a correction of particulars by the issuing authority. A gazette declares that somebody is changing their name, which is not what has happened when a clerk wrote a spelling by ear |
Key Terms in a Disability Certificate and UDID Name Correction
| Term | What it means in practice |
|---|---|
| Certificate of disability | The document issued after assessment by a certifying authority. The one with legal standing, and the one to correct first |
| UDID card | The Unique Disability Identity Card issued through the national system. The document people carry, and usually the first place a wrong spelling is noticed |
| Certifying authority | Persons designated by the appropriate Government, "having requisite qualifications and experience", who are competent to issue the certificate. The office your request goes to |
| Medical authority | The authority named in the rules to receive the application and issue the certificate within a month from the date of receipt |
| Form IV | The form in which an application for a certificate of disability is made under the rules. Ask for it by name |
| Form VIII | The form on which reasons are conveyed in writing where an applicant is found ineligible. A refusal is meant to be explained on paper |
| Permanent certificate | Issued where there are no chances of variation of the disability over time. It does not carry an expiry, and a spelling correction does not change that |
| Period of validity | Stated on a certificate where the disability may vary over time. A separate thing from a correction, with its own reason |
| Assessment | Deciding the extent of a specified disability under notified guidelines. What a certificate records, and not what a spelling correction touches |
| Correction of particulars | Asking for a name, or another recorded detail, to be written correctly in an existing record. The words to use in your application |
| Non-duplication | A stated objective of the national system. The reason a second application under a new spelling creates a problem rather than solving one |
| Appeal | The right given by the Act to a person aggrieved by a certifying authority's decision, in the time and manner prescribed by the State Government |
Disability Certificate and UDID Name Help Across Jharkhand
The office that matters here is the one that issued the certificate, and its name is usually printed on the certificate you already hold. What we do sits before that visit, and it is mostly drafting and deciding. We read the certificate against the Aadhaar and the rest of the family's papers, help you settle on the one spelling everything is going to carry, draft the application for correction of particulars in the words that make clear it is not a request for fresh assessment, tell you what to attach and what nobody may demand from you, and tell you what to do if the answer comes back as no. Everything on this subject can be done on scans over WhatsApp, which matters when travelling to an office is itself the hardest part of the job. If the person concerned cannot easily attend, tell us that in your first message, because it changes how we draft.
District pages are linked from the services page.
Send the certificate and the Aadhaar
Send the certificate of disability as it stands, the UDID card if one has been issued, the Aadhaar, and whichever other papers carry the name: a school or board certificate, a birth certificate, a bank passbook. Send an older certificate too if the family still has one, because a document issued years ago is evidence of what was recorded and when, and we would rather see it than guess. Tell us in one line what you actually want: the spelling corrected, the card reissued to match, or both. Our first reply tells you which document is the one to correct, which office issued it, what the application should say so that it is understood as a correction of particulars rather than a request for fresh assessment, and what nobody is entitled to demand from you. For a straightforward misspelling we will usually tell you that this is one letter and that you do not need to pay anybody, including us. Details on the contact page.
- 📞Call 9540005002
Monday to Saturday, 9 AM to 6 PM - WhatsApp 9540005064
Send your scans here, it is the fastest way - ✉️info@jharkhandnamechange.com
- 📍Ranchi office: Main Building, Near Shaheed Chowk, Ranchi, Jharkhand 834001
- 🏛️Head office (Gazette filing desk): Metro Pillar No. 377, Near Burari Metro Station, Shop No. B-1, Ground Floor, Gali No. 1, Khasra No. 31/12, Hardev Nagar, Jharoda Majra, Burari, Delhi 110084
Disability Certificate and UDID Name Change: Frequently Asked Questions
How do I correct the name on my disability certificate?
Can I simply apply again with the correct spelling?
Will correcting the name mean the assessment is done all over again?
Is my Jharkhand certificate valid in another State?
They are asking me for several residence proofs. Is that right?
How long should it take?
What if my application is refused?
What is the appeal period in Jharkhand?
Do I correct the certificate or the UDID card first?
Should I throw away my old certificate from before the new law?
Is there a gazette route for this?
How much of this can you actually do for us?
Official Sources on the Disability Certificate and UDID
- The Rights of Persons with Disabilities Act, 2016The Act itself, for the designation of certifying authorities, the procedure for certification, the statement that the certificate is valid across the country, and the right of appeal against a certifying authority's decision.
- The Rights of Persons with Disabilities Rules, 2017For the application in Form IV, what must accompany it, the bar on demanding further residence proof where an Aadhaar is given, the one month timeline, permanent and time limited certificates, written reasons on Form VIII, and the continued validity of older certificates.
- Unique Disability ID, Swavlamban Card portalThe Government's own portal for the certificate and the card. Its pages would not open properly for us to read, which is why this page prints no screen by screen method.
- Department of Empowerment of Persons with DisabilitiesThe department behind the Act, the rules and the Unique Disability ID project, and the place its circulars and notifications are published.
- National Institute for the Empowerment of Persons with Intellectual DisabilitiesFor the published description of the Unique Disability ID project, its objectives, the centralised database, non-duplication and online renewal and update of information.
- India CodeThe Government's repository of central Acts and rules, and the place to read the Act and any amendments in their current form.
- Government of JharkhandFor the State department, the notified certifying authorities and the prescribed appeal route, which this page deliberately does not guess at.
- Unique Identification Authority of IndiaFor the Aadhaar name update route, the charge per attempt and the limits, where the Aadhaar is the record that needs correcting instead.
- Department of PublicationFor the twelve gazette categories and their proformas, in the separate case where somebody's own name is genuinely being changed.
- BharatKosh, the Non Tax Receipt PortalThe only route for the Government printing charge since October 2018, and the only place the amount of the day can be read.
A Disability Certificate Name Problem in Eight Lines
The short version
- Ask for a correction of particulars in the existing record.
- Never apply again, the system is built for non-duplication.
- A spelling is a particular, not an assessment of disability.
- Correct the certificate first, then ask for the card to match.
- The certificate is valid across the country by statute.
- The rules give one month from the date of receipt.
- A refusal must come with reasons in writing on Form VIII.
- The Act gives a right of appeal against the decision.
One letter to the issuing authority is usually the whole job.
Send us the certificate and the Aadhaar and we will tell you which document to correct, who issued it, and exactly what the application should say. If it is a single letter, we will tell you that too.